Starehe Girls Centre
Applications are invited from
suitably qualified candidates for the position of Secretary
/ Personal Assistant
Applicants must be holders of
·
KCSE academic certificates mean Grade
C – or an equivalent (with a C in English)
·
Diploma in secretarial studies from a
recognized Institution.
·
3 years working experience in a busy
senior office of a large organization
·
Typewriting 50wpm, Shorthand 120wpm,
Business English III, Office Management III, Secretarial duties II Office
Practice II, Commerce Management II. In addition.
·
Must have served in the Secretarial
position for three years. Competence in computer literacy is a must.
Roles & Responsibilities:
·
Manage and maintain the Director’s
diary and email account.
·
Filter emails, highlight urgent
correspondence and print attachments.
·
Organize inbound emails into the
appropriate folders and any relevant information to be copied into the correct
folder in the computer.
·
Respond to emails as much as possible
and dealing with appointments.
·
Ensure busy diary commitments, papers
and travel arrangements are managed effectively including producing a daily
folder with diary, necessary papers and troubleshooting problems.
·
Conduct weekly diary meetings with
the Director to discuss upcoming engagements, invitations and other requests.
·
Schedule on behalf of the Director
meetings between her and the board committees and groups to which she is a
member.
·
Filter general information, queries,
phone calls and invitations to the Director by redirecting or taking forward
such contact as appropriate.
·
Ensure the Director is fully briefed
on, or prepared for, any engagements she is involved in. Keep and maintain an
accurate record of papers and electronic correspondence on behalf of the
Director.
·
Prepare correspondence on behalf of
the Director, including the drafting of general replies.
·
Minute board meetings as required and
complete research on behalf of the Director.
·
Keep and retrieve files.
·
Ensure guests meeting with the
Director are well taken care of.
·
Provide a service that is in line with
the Director’s work habits and preferences.
·
Any other duties that may be assigned
to you by your superior.
How to Apply
Applicants should forward their
application letters accompanied by copies of certificates and CVs giving
details of their qualifications and experience, names of 3 referees with their
day time telephone contacts to hr@starehegirlscentre.co.ke on or before 22nd
January, 2018.
