Fiscal & Administration Manager
To be based in Thika
Purpose:
The Fiscal and Administration Manager
will provide administration and management of grants and contracts in support
of the project. This position will exercise a high degree of independent
judgment and has delegated decision-making responsibility for funds management
and contract administration.
Responsibilities
·
The incumbent will oversee all core
fiscal processes and procedures for the project; Develop research budgets and
budget justifications for submission to external funding sources and ensure
proposal conformity with agency guidelines;
·
Responsible for budget implementation
compliance with sponsor and parent institution requirements and policies
including monitoring progress and changes and keep senior leadership team
abreast of the organization’s financial status;
·
Manage organizational cash flow and
forecasting, review of cash and bank status, consolidation and monitor of
expenditure to ensure that financial data and cash flow are steady and support
operational requirements;
·
S/he organize and execute the pre
award grant preparation and submission process;
·
S/he will be responsible for post
award grants management;
·
Review of incoming award letters, for
budget and award terms. Confer with program director to discuss award and how
funds will be distributed;
·
Authorize all necessary accounting
transactions to maintain budget integrity; review and approval payroll reports,
travel expenses, purchase orders, and subcontract invoices;
·
Oversee timely reconciliation of
monthly variance reports and projections, review budget reports and advice on
spending patterns;
·
Implement a contracts management and
financial management/ reporting system; review contracts before approval and
ensure that they fully comply with the organizational policies and procedures;
·
Develop, update and implement all
necessary financial and administration policies and accounting practices;
·
Interface with auditors and provide
access to records and timely follow-up to questions and/or concerns;
·
Coordinate with the administrative
team to develop grant submission schedules, delegate duties to staff and ensure
adherence to deadlines;
·
Maintain ongoing, timely and
effective communication with all relevant parties throughout the entire
post-award process;
·
Present critical financial matters as
necessary;
·
Supervise Fiscal Team staff to meet
all deadlines and goals;
·
Manage the close-out of grants to
include equipment management, invention statements, subcontract close-outs,
final progress reports, and small business reports;
·
Strategic planning for institutional
financial management
Administration and Human Resources
·
Work closely and transparently with
all external partners including third-party vendors and consultants;
·
Fulfill the purchasing and
procurement requirements for the organization and ensure that relevant policies
are adhered to;
·
Management of inventory and asset
register;
·
Ensuring that all legal operational
licenses statutory remittances are up to date;
·
Oversee administrative functions as
well as facilities, office space, repair and maintenance of buildings,
equipment and vehicles to ensure efficient and consistent operations;
·
Oversee strategic HR-related issues
for the organization including hiring needs, salary increases, promotions,
professional development, performance evaluations, disciplinary matters and
terminations;
·
Any other duties assigned by supervisor;
Requirements
·
Bachelor’s degree in Accounting,
Finance, or other related field 7 years’ experience in a research organization
with at least 5 years in financial management position
·
Must have a thorough knowledge of
contract and grant policies, grant preparation experience and post award
management;
·
Must be able to apply excellent
analytical skills and flexibility to work effectively.
·
Ability to (re) prioritize as
necessary to meet critical deadlines;
·
Strong supervisory skills and good
interpersonal skills required to work as a team
·
Excellent written and verbal
communication skills;
·
Proven strategic planning experience
at the managerial level;
·
Ability to exercise independent
judgment and manage competing priorities using strong organization skills;
·
Advanced Microsoft Office skills
using a range of software programs including MS Work, Excel, and Access;
·
Demonstrated ability and/or
experience handling high volume of diverse tasks, under deadlines, with
consistent accuracy and attention to detail;
·
CPA (K) qualified;
Desired
·
Experience in health research
administration and international research;
·
Experience with pre-and post-award
administrative systems;
·
Master’s degree
Terms of Employment
Employment is on a one year renewable
contract with a probation period for the first 3 months. Salary is negotiable
within the appropriate grade depending on education, experience and
demonstrated competency.
Laboratory Technologist
To be based in Thika
Purpose
To assist the Laboratory Manager in the operations and
coordination of laboratory activities
Responsibilities
·
Performs a variety of technical
laboratory procedures according to Standard Operations Procedures and Study
Protocols
·
Performs laboratory quality
assurance/ quality control practices
·
Participates in Quality Control and
Quality Improvement for area of specialty and Lab indicators
·
Ensures that quality control data are
within acceptable ranges before reporting patient results
·
Identifies out of range control
values, takes corrective action, and notifies others of changes
·
Conducts internal quality audit
regularly and initiates corrective and prevention actions
·
Responsible for accurately completing
records and reports and other statistical information for master files or
databases. Follows laboratory policy for data retrieval, record keeping,
samples, and identification, requisition,
·
reporting and charting procedures
·
Maintains high level of competence in
GCLP, laboratory safety and standard operation procedures
·
Maintains a neat, clean and organized
work area
·
Keeps an adequate supply of working
materials on hand
·
Maintains confidence by keeping
laboratory information confidential
·
Maintains laboratory equipment as
outlined in the various operation SOPs and equipment manuals
·
Develops laboratory standard
operating procedures and manuals
·
Any other duties assigned by
supervisor
Qualifications
·
Possess Degree in Medical Laboratory
Sciences
·
MUST be registered by the Kenya
Medical Laboratory Technicians and Technologist Board
·
At least three (3) years’ experience
in a busy clinical research laboratory
·
Experience in carrying out laboratory
testing for research studies and/or clinical trials
·
Trained and certified on Good
Clinical Laboratory Practice (GCLP)
·
Experience in laboratory audit
processes
·
Must be reliable, self-motivated and
self-driven
·
Must have an aptitude for technical
problem solving
·
Good communication and management skills
Terms of Employment
Employment is on a one year renewable contract with a
probation period for the first 3 months. Salary is negotiable within the
appropriate grade depending on education, experience and demonstrated
competency.
Research Assistants
To be based in Thika (2 Positions)
Purpose
To assist in field data collection
Responsibilities
·
Timely abstraction of data from
patients’ charts
·
Verify quality of data by comparing
abstracted data to source documents
·
Ensure facilities have adequate data
collection tools and request necessary supplies for the project
·
Liaise with the health facility staff
to ensure project activities are conducted as scheduled
·
Providing project management team
with regular feedback on field activities
·
Other duties and responsibilities as
may be assigned
Requirements
·
College diploma in nursing, health
records or any health related field
·
Experience working in a Comprehensive
Care Centre will be an added advantage
·
Ability to work independently and as
part of a team
·
Past experience in electronic data
collection using Survey CTO/ ODK desirable
·
Excellent organizational skills
·
Good interpersonal skills
Terms of Employment
Employment is on a one year renewable contract with a
probation period for the first 3 months. Salary is negotiable within the
appropriate grade depending on education, experience and demonstrated
competency.
How to Apply
1.
All applicants must meet each
selection criteria detailed in the minimum requirements
2.
Must include a current CV with names
of at least 2 referees.
3.
Must include copies of academic and
professional certificates
A duly signed application letter indicating the vacancy
reference with copies of documents listed above should be sent to: phrdrecruit@pipsthika.org not later than 31st January 2018.
KEMRI is an equal opportunity employer committed to
diversity; persons with disability, women, youth and those from marginalized
areas are encouraged to apply.
KEMRI does not charge a fee at any stage of its
recruitment process including application, interview and processing of offer
letter. If asked for a fee, report such request immediately.
Only those shortlisted will be contacted.
