“Sometimes in life there is that moment when it’s possible to
make a change for the better. This is one of those moments.”
– Elizabeth Glaser
The Elizabeth Glaser Pediatric AIDS
Foundation (EGPAF) is the global leader in the fight against pediatric HIV/AIDS
and has reached more than 27 million pregnant women, with services to prevent
transmission of HIV to their babies.
EGPAF is supporting activities in 19
countries and over 5,000 sites to implement prevention, care and treatment
services; to further advance innovative research; and to execute global
advocacy activities that bring dramatic change to the lives of millions of
women, children and families worldwide.
EGPAF in Kenya is seeking to fill the
following position:
Director Strategies, Partnerships and
Project Management
Location: Nairobi, Kenya
Job Code: 1379
# of openings: 1
Job Summary: The Director SPPM is a core team member of EGPAF Senior
Management Team and will be responsible for Coordinating Strategic
Partnerships, stakeholder management and Project Management at EGPAF Kenya.
The position will report to the
Country Director.
Specific Objectives:
1.0 Project Management
·
S/he will oversee adoption and
implementation of Project Management Culture across various EGPAF Kenya
Program. This will involve working with various Project Managers/Directors to
ensure projects are delivered on time, on budget and in a quality manner.
·
S/he will be the liaison/
relationship contact for specific awards. This will include ensuring that donor
rules and regulations are adhered to, all reporting requirements are met and
the objectives of the projects are achieved. S/he will liaise with the
in-country leadership and HQ team to ensure all award and compliance
requirements for the awards are met.
·
Coordinate/lead continuation
applications, project extensions and budget development processes for the
supported projects
·
Actively track financial pipeline and
substantive monitoring and evaluation of the projects, identify project risks
and develop solutions.
·
Identify and synthesize best
practices and lessons learnt to inform quality improvement contributing to: the
body of knowledge within and outside EGPAF, community of practice and
development of new programs
·
Identify capacity building and
institutional development needs of implementing partners in the areas of
governance, stewardship, program management, and MER
·
Implement appropriate interventions
to enhance capacity and skills of project staff in program/project management
especially in relation to donor rules and regulations
2.0 Strategic Partnerships
·
Identify and develop strategies for
managing key stakeholders in collaboration with the Country Director and Senior
Management Team.
·
Conduct a detailed stakeholders
mapping exercise for EGPAF Kenya at national, and county levels
·
Take lead in development and
implementation of stakeholder engagement strategies for EGPAF/K at national and
county level;
·
Advise senior management and project
management teams on issues and/or risks to stakeholder relationships as soon as
they arise so risks can be managed effectively; will develop and maintain a
risk register and issues log specific to each of the stakeholders
·
Ensures all EGPAF projects have a
stakeholder contact management system
·
Support implementation of EGPAF Kenya
communication strategy including a quarterly newsletter and technical briefs
·
Take lead in organizing stakeholder
engagement initiatives.
3.0 Business Development
·
Scout for and identify new business
development opportunities and bring these to the attention of ELT for
discussions and consideration
·
Take lead in strategic potential
donor engagement meetings to position EGPAF/K for future business opportunities
·
Contribute to new business
development initiatives when called upon.
Qualifications:
·
Advanced degree in Social Sciences,
Public Health, Health Economics or other relevant qualifications
·
Professional training in Project
Management Courses e.g. PMD-Pro, PMP, USG Rules & Regulations Training etc
·
Extensive practical experience in
managing donor funded projects at a senior management level for over 7 years
including leading projects start to close out
·
Ability to follow through on issues
and strong leadership and people management skills
·
Excellent communication, report
writing and presentation skills
·
A strategic thinker and a team player
·
Experience in business development
will be an added advantage.
Senior Grants
Manager
Location: Nairobi, Kenya
Job Code: 1380
# of openings: 1
Roles Summary: The Senior Grants Manager will help build and manage a
strong team of grants professionals and will oversee grants management at EGPAF
Kenya.
S/he we will manage a diverse
portfolio of sub-agreements, including sub-agreements to government agencies,
county governments, local organizations (CBOs and FBOs) as well as
international organizations, with an emphasis on donor compliance, reporting
and capacity building.
The position holder will be required
to collaborate with project and operations teams to maintain financial
oversight over sub-grantees, capacity strengthening of the sub-grantee staff
and to ensure strict compliance with donor requirements
Essential
Duties and Responsibilities
Manage the sub-recipient process in
coordination with the head office awards and compliance team including:
·
Performing due diligence on potential
sub-recipients in accordance with federal regulations;
·
Preparing sub-award agreements and
securing internal approvals
·
Reviewing requests for disbursement
of cash requests to sub-recipients for accuracy and compliance with the
agreement documents
·
Lead the grants team in determining
capacity building needs for the sub-grantee staff and work with various
stakeholders (programs, health systems teams, operations departments, etc.) to
design customized training packages, including post-training follow up and
associated documentation
·
Review, analyze and submit to HQ the
monthly financial reports and corresponding supporting documentation from the
sub-grantees
·
As a member of the budget monitoring
committee, monitor grant periods and spending trends for all sub-grantees and
work with project teams to request and secure any award funding and
modifications on a timely basis
·
Develops a targeted, risk-based,
compliance review plan for sub-grantees, disseminates the plan to management
and ensures strict adherence/implementation of the plan within the stipulated
timelines
·
Support the new business development
team on proposal and budget preparation as requested, particularly for those
involving components on sub-grantees
·
Ensures that all required sub-grantee
documentation is reposited in the Contracts and Grants Information System, and
also ensures that copies of supporting documents for sub-grantee expenses are
available in hard copy for audit
·
Maintains open and regular
communications with Senior Management, and headquarters staff in DC for
compliance updates, learning of best practices from other countries, problem
solving options, professional development, etc.
·
Ensures that all audit/compliance
findings are tracked and is responsible for monitoring implementation status by
the various managers, and will report on implementation status on a regular
basis
·
Ensures the timely administration of
all sub-grant closeouts
·
Performs other duties as assigned
from time to time.
Skills,
Knowledge and Abilities
·
Advanced degree in Finance/Accounting
or other relevant field
·
Must have completed ACCA or CPA with
at least at least 7 years’ hands on experience in grants management at
supervisory level; an additional training in organizational development will be
an added advantage
·
In depth knowledge of United States
Government grant and financial regulations, systems and procedures for managing
complex grant programs with many partners and customers.
·
Experience working with an
international non-profit/non-governmental organization (NGO) and sub-granting
of Government entities.
·
A strategic thinker, self-directed,
self-motivated and a team player.
·
Ability to work in a multi-cultural
environment and establish harmonious and effective working relationships both
within and outside the organization.
·
Excellent report writing and
presentation skills
·
Ability to develop and implement
training programs for multi-faceted audiences
·
Willingness to travel up to 50% of
time.
·
Emotionally intelligent individual,
with ability to resolve conflicts professionally
How to Apply
For the full details of the job and
submission of applications, please CLICK HERE or
visit http://www.pedaids.org/pages/careers
The closing date is 4th February,
2018.
Only short listed candidates will be
contacted.
EGPAF does not require applicants to
pay any fee at whatever stage of the recruitment and selection process.
EGPAF is an equal opportunity
employer
Please visit our website www.pedaids.org for
more information about the Foundation.