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HR & Admin Assistant Job in Nairobi

Vacant Position: Human Resource & Admin Assistant
Location: Nairobi
Industry: Energy
Our client, a leading supply chain regulator in energy sector is seeking to recruit a Human Resource & Admin Assistant.
Position Purpose: The primary purpose of the role is to provide timely support all Human Resource and administration requirements including: office management, coordination of team needs in all locations; all accounting duties; petty cash management, procurement of goods and services; coordination of meetings, arranging travel / accommodation; monitoring adherence to organisational policies and supporting performance management processes as well as managing the interface with outsourced service providers.
Duties and Responsibilities
1. Human Resource activities
·         Coordinate all recruitment activities of the Company.
·         Oversee the administration of the benefits for all employees.
·         Ensuring leave records for all the employees are up-to-date, leave applications are processed in time.
·         Employee file management – Ensuring all employee files are complete, well filed and all important documents are available.
·         Handling of all payroll issues in consultation with the outsourcing firm.
·         Performance management – coordinating staff appraisal exercise and ensuring all the reports are received in time and processed.
·         Training & development – Facilitation in terms of provision of logistical support for all the training & development initiatives.
2. Administration & Accounts activities
·         Handling all accounting requirements for the company, as guided by GM
·         Ensure safe custody of Cheque books and company credentials.
·         Acting as the focal point in sorting out IT related matters for staff in liaison with any outsourced IT support.
·         Ensuring periodic office equipment servicing.

·         Receiving and sending company mail and deliveries.
·         Stock takes, re-order supplies and maintenance of company assets
·         Setting up meetings, taking minutes and sharing.
·         Respond to telephone and email queries
·         Ensuring cleanliness in the office and its surroundings
3. Procurement activities
·         Managing procurement processes & ensuring compliance with policy
·         Conducting procurement processes including bid solicitation and review, preparing purchase orders for approval and documentation of goods and services received;
·         Ensuring proper filing of procurement documents
·         Maintaining and updated vendor lists;
4. Any other responsibility assigned by management
Key Competencies
·         Analytical and accounting skills is a requirement
·         Must be adept at problem-solving, including being able to identify issues and resolve them in a timely manner
·         Extremely organised, able to structure work flow in an orderly manner and prioritize tasks based on the urgency deliverables
·         Team player – ability to work well within a team and to develop strong and effective working relationships internally and externally
·         Excellent communication both written and oral – ability to communicate clearly, accurately and sensitively, with an outgoing personality
·         Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback
Job Qualifications and Experience
·         A Bachelor Degree is administration.
·         At least 3 years experience in office administration and various aspects of HR
·         Strong proficiency in Microsoft Office software including Word, Excel, Outlook and PowerPoint as well as Quick Books.
·         Knowledge of petroleum sector an added advantage
To apply, send your CV and cover letter only to asaph@flexi-personnel.com by 12th January 2018.
Clearly indicate the position applied for on the subject line and expected remuneration.
NB: Flexi Personnel does not charge candidates for jobs placement.

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