Secretary Job in Kenya

Executive Secretary

Grade 12

The executive secretary will ensure that all administrative and secretarial functions at the ViceChancellors Office are carried out effectively and efficiently.

Qualifications

·         Must have a Master’s degree in Public Administration or Business Administration or Human Resource, or any other relevant field

·         Must have a Bachelor’s degree in Business Administration or Human Resource , or Secretarial studies or any other relevant field

·         Should have six years work experience in a busy organization

·         Be a Certified Public Secretary (CPS) of good professional standing.

·         Possess excellent communication, negotiation and leadership skills.

·         Have strong analytical, report writing and work planning skills.

·         Have strong team building skills.

·         Possess knowledge of the organization and functions of the University and the Government

·         Have thorough knowledge of the structural, legislative and regulatory framework of the University

·         Have the capacity to work under pressure to meet strict deadlines.

·         Be committed to be part of a team that will enable the University to

·         Must be highly organized with a high level of computer literacy and report writing skills

·         Have proven integrity, ethics, transparency and accountability and must have shown merit and ability as reflected in previous work performance and results

·         Should possess good interpersonal and communication skills as well as self-drive

Responsibilities

·         To ensure that business of the University is conducted in accordance with its objects as contained in the

·         statutes, Charter and the Universities Act.
To attend Council Meetings in order to ensure that the legal requirements are fulfilled and provide such information as are necessary

·         To prepare the agenda in consultation with the Vice-Chancellor and the other documents for all the meetings of the Council.

·         Ensure that all documents relating to any matter subject to consideration by the Council are submitted timely to the Council Members.

·         To prepare, approve, sign and seal agreements leases, legal forms, and other official documents on behalf, of the University when authorized by the Council or the ViceChancellor

·         Recording and keeping Minutes of the Management Board and Council meetings

·         Exercising due diligence and research to ensure the University complies with applicable law

·         Formulation and guidance on the preparation of documents such as Memoranda of Understanding and Collaboration agreements

·         Preparation of general Contracts and Agreements that bind the University to ensure they are not ambiguous

·         Exercising due diligence and research to ensure the University complies with applicable law

How to Apply

Applicants MUST meet the requirements of Chapter Six of the Constitution of Kenya on leadership and integrity and will be required to produce clearance/compliance certificates from the following agencies:

·         Ethics and Anti-Corruption Commission(EACC)

·         Higher Education Loans Board (HELB)

·         Kenya Revenue Authority (KRA)

·         Credit Reference Bureau (CRB)

·         Directorate of Criminal Investigation(DCI)

Interested applicants are advised to visit Chuka University website www.chuka.ac.ke for the conditions for eligibility, requirements and other details for all the positions

Method of Application:

Applicants must submit ten (10) copies of application letters giving details of their age, Education and professional
qualifications, detailed work experience, present post and salary, applicant’s day telephone and email address, and enclosing duly certified copies of certificates and testimonials and giving names and addresses of three (3) referees who are knowledgeable about the applicants competence accompanied by a detailed Curriculum Vitae.

Applicants should request their referees to write and submit their confidential recommendation letters on their behalf directly to the undersigned. The name and the reference number of the position for which application is made should be clearly indicated on the envelope.

Applications should reach the undersigned not later than Thursday 21st December, 2017

Vice-Chancellor
Chuka University
P.O. Box 109-60400
Chuka

Chuka University is an equal opportunity employer. Physically Challenged People are encouraged to apply.