Assistant Accountant
The purpose of this role is to
support the process that ensures that MSK database is updated on a real time
basis and accurate information is available for decision making.
Further, the position will monitor
daily banking of clinics income thru cash and Mpesa and alert management of
emerging issues, maintain filing and archive system to ensure that hard copy
records are available on demand and that petty cash float is adequately
maintained for support office and assigned clinics.
Responsibilities
·
Clinic income monitoring
·
Daily email check to ascertain clinic
collections are banked daily
·
Compare banking against daily CLIC
reports
·
Follow up with centres where there
are delays or discrepancies
·
Inform Supervisor on such delays for
further follow up
·
Prepare CLIC Vs SUN reconciliation at
end of each month comparing income posted in SUN against that in CLIC and
explain variance if any
·
Post monthly service statistic for
Centres in SUN in time for MRP
·
Record clinic waivers after approval
DoP’s approval every month as appropriate
·
Prepare NHIF capitation
reconciliation on a quarterly basis
·
Monthly tracking of clinic corporate
debtors to ensure proper recording and collection
Petty cash handling for support
office and clinics petty cash support
·
Maintain support office petty cash in
safe custody
·
Disburse petty cash against approved
petty cash vouchers
·
Reconciled float against paid
vouchers
·
Prepare reimbursement request when
float reaches reimbursement level
·
Receive & record petty cash
reimbursement claims from assigned clinics
·
Review returns and process
reimbursement claim
Post clinics petty cash expenses
·
Outreach and clinic Channel – finance
focal person
·
Process approved advance requests as
per policy
·
Book approved surrenders and update
outreach staff accounts in SUN
·
Follow up on outstanding issues for
resolution
Bank reconciliation
·
Prepare monthly bank reconciliation
statements for the, Mpesa clinics collection(C2B) account and all the MSK
collection accounts
·
Follow up and resolve outstanding
amounts on the bank reconciliation statement before the following month end.
Any other duties assigned
·
Participate in quarterly stock take
exercise
·
Overall responsibility for archiving
of documents
·
Participate in cross purpose
activities within MSK
·
Participate in asset verification
exercise
·
Document recording and tracking in
finance
·
Prepare phased budgets, BVAs and
reports for assigned projects
Qualifications
·
Bachelor Degree in finance or related
fields from a recognised institution of higher learning or CPA II
·
The Candidate should have experience
working with any EDP system (working knowledge of inflow and SUN will be an
added advantage).
·
Minimum one year’s work experience in
accounting either in private sector or NGO
Skills:
·
Possess excellent data entry and
processing skills
·
Good organisational skills
·
Ability to influence and communicate
effectively.
·
Ability to work with minimum
supervision.
How to Apply
Applications quoting the position
title with a detailed CV, contact details of 3 referees including their email
addresses (1 of which should be your immediate supervisor, 1 former supervisor
and 1 any other but not a relative) should be submitted to: pd@mariestopes.or.ke on or before December 29, 2017.
Only shortlisted candidates will be
contacted.
If we do not contact you by January
31, 2018, please consider yourself unsuccessful.