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Administration Manager Job in Kenya

Administration Manager
An exciting career opportunity has arisen in our Human Resource & Administration Department and now seek to recruit a strategic, committed & results driven person.
Purpose: To provide support with meeting HR operational objectives, through effective administration, planning, organizing and co-ordination of the Administration services.


·         Expatriate management- Application, renewals and follow up of Visas, special passes, dependent passes and work permits whilst maintaining optimal relationships with relevant Government officials
·             To ensure payment as per Expat benefits is affected in a timely manner e.g. rents, lease agreements, utilities etc.
·             To initiate and formulate administrative procedures and policies
·             To take charge of office administration, including coordinating of travel, hotel accommodation, office system and layouts, telephone and airtime facilitation.
·             To be responsible for the management and maintenance of the CPKL-PLC’s physical assets, including office equipment/furniture’s, buildings, and office services/activities.
·             To ensure all regulatory and compliance requirements such as licenses etc. are up to date, procured, valid and publicly appropriately displayed as required.
·             To co-ordinate all administrative functions and oversee the delivery of office services and utilities for the company e.g. cleanliness, safety, access control, Staff canteen services Etc.
·             To prepare and manage the Administration unit budget, assets/equipment acquisition and maintenance in line with the company’s overall business strategy
·             To ensure CPK-PLC’s compliance with the Health Safety and Environmental (HSE) Laws
·             To ensure all service contracts related to administration function are up to date and secure.
·             To ensure availability of accurate and up to date admin reports, Risk assessment and compliance reports, statutory returns and other reports as required
·             To prepare and manage the Administration unit budget, assets/equipment acquisition and maintenance in line with the CPK-PLC’s overall business strategy.

·             To provide effective guidance and coaching of staff and facilitate in developing their skills and abilities to ensure optimal performance including receptionist.
·             To ensure that high sanitary standards and cleanliness are maintained within the organization.
·             To ensure that proper and accurate records are maintained for canteen meals.
·             To ensure that all catering staff have the prescribed Food Handling certification and that high standards of cleanliness are maintained in all catering areas.


·          University degree preferably in Social sciences, Business Administration, Project management or other relevant specialty.
·             Minimum 4 years’ experience in Projects, administration and expatriate management.
·             Demonstration of Project Management and Relationship management experience.
·             Good understanding of the laws and legislation regarding buildings, licenses etc.
·             High integrity, Assertiveness, results oriented, proactive, prioritization and time. management, committed, Excellent communication and interpersonal skills.
·             Team player with exceptional people management skills.
How to Apply: 
Suitably qualified applicants should submit their application letters, with detailed CVs including a day time contact phone number, email addresses, current and expected salary a MUST, citing the relevant job title on the subject line to: –
NB: The deadline for submitting application is before by close of business on 5th January 2018.
Only shortlisted candidates will be contacted.

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