Admin Assistant
Penda Health is an award-winning
private company that is transforming healthcare in Kenya by building a chain of
outpatient medical centres that make extremely high quality healthcare
accessible to every family and offer unparalleled patient experiences.
Role Description:
You will love this role if you love
administrative work and structure and if you’re not afraid to push people to
get things done.
Key benefits of the role:
·
A wide range of responsibility that
will help shape up your career
·
Learn fast about a million things
·
Our culture is like nowhere else…
come see for yourself
Responsibilities
·
Raise purchase orders, track
material/equipment purchases. Process bills in line with the purchase orders.
Get receipts for all purchases from the Site Managers and enter them in our
accounting system so they can focus on building beautiful Medical Centers
·
Track weekly spend by category of the
budget for each project, reconcile actual spend and budget weekly and discuss
with the Site Managers about variances. Send an email with the reconciliation
results and explanations to the finance and construction team weekly. Escalate
when we are overspending
·
Work together with our Finance
department to ensure timely payments are made to suppliers and sub-contractors
·
Get updates on timelines for the
projects from the Site Managers and send out a weekly update on the progress of
construction projects to the launch team
·
Discuss construction updates in our
weekly launch team meetings, and make detailed minutes for those meetings
·
Be the point of contact on
construction for all Support Office staff and ensure you follow up well with
the rest of the construction team
·
Coordinate administrative work
between the construction and location team to speed up the due diligence
process for new locations
·
Draft subcontractor / fundi
agreements, work together with the Site Managers to get them signed in a timely
manner and process the signed agreements
·
Ensure all construction documents
(contracts, invoices / bills, construction drawings and reports, etc.) are
always well stored and organized in Dropbox
·
Perform general clerical duties,
including photocopying, scanning, and other miscellaneous errands
·
Support the Site Managers in doing a
project review at the end of each project
·
Provide Support to the Construction
Site Managers and Construction Manager as needed
·
Communicate clearly and openly,
always
·
Your colleagues are happier at work
because you work with us
·
We’re a start up – get ready for
anything!
Who will be successful in this role?
·
You are super organized. You can keep
track of a million things and organize them for others to understand
·
You are good with numbers and pay
attention to details. The number of zeros matters!
·
You are a hustler and love to get
your hands dirty. You set your mind on something and get it done, no matter
what
·
You’re not afraid to chase our Site
Managers to get the documentation and updates you need
·
You are open and honest about
everything, always! You are great at communicating clearly and often about your
progress and about any challenges you are facing
·
You are excellent at feedback and
healthy conflict. At Penda we love feedback because we believe it helps us
grow. Also, if you disagree with someone, you don’t let it pass but address it
head-on in a respectful manner.
Requirements
·
Available Full Time
·
Fluent in English and Kiswahili
Package:
·
Base Salary depends on qualifications
and experience.
·
Strong benefits package including
full medical cover for inpatient and outpatient for your whole family.
How to Apply