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Admin Assistant Job in Kenya

Admin Assistant
Penda Health is an award-winning private company that is transforming healthcare in Kenya by building a chain of outpatient medical centres that make extremely high quality healthcare accessible to every family and offer unparalleled patient experiences.
Role Description:
Without you, construction at Penda would be very disorganized. You bring structure in our budgets and contracts, and help us keep track of everything happening in construction so we are better able to meet our timelines and learn from previous projects.
You will love this role if you love administrative work and structure and if you’re not afraid to push people to get things done.
Key benefits of the role:
·         A wide range of responsibility that will help shape up your career
·         Learn fast about a million things
·         Our culture is like nowhere else… come see for yourself

Responsibilities

·         Raise purchase orders, track material/equipment purchases. Process bills in line with the purchase orders. Get receipts for all purchases from the Site Managers and enter them in our accounting system so they can focus on building beautiful Medical Centers
·         Track weekly spend by category of the budget for each project, reconcile actual spend and budget weekly and discuss with the Site Managers about variances. Send an email with the reconciliation results and explanations to the finance and construction team weekly. Escalate when we are overspending
·         Work together with our Finance department to ensure timely payments are made to suppliers and sub-contractors
·         Get updates on timelines for the projects from the Site Managers and send out a weekly update on the progress of construction projects to the launch team
·         Discuss construction updates in our weekly launch team meetings, and make detailed minutes for those meetings
·         Be the point of contact on construction for all Support Office staff and ensure you follow up well with the rest of the construction team
·         Coordinate administrative work between the construction and location team to speed up the due diligence process for new locations
·         Draft subcontractor / fundi agreements, work together with the Site Managers to get them signed in a timely manner and process the signed agreements
·         Ensure all construction documents (contracts, invoices / bills, construction drawings and reports, etc.) are always well stored and organized in Dropbox
·         Perform general clerical duties, including photocopying, scanning, and other miscellaneous errands
·         Support the Site Managers in doing a project review at the end of each project
·         Provide Support to the Construction Site Managers and Construction Manager as needed
·         Communicate clearly and openly, always
·         Your colleagues are happier at work because you work with us
·         We’re a start up – get ready for anything!
Who will be successful in this role?
·         You are super organized. You can keep track of a million things and organize them for others to understand
·         You are good with numbers and pay attention to details. The number of zeros matters!
·         You are a hustler and love to get your hands dirty. You set your mind on something and get it done, no matter what
·         You’re not afraid to chase our Site Managers to get the documentation and updates you need
·         You are open and honest about everything, always! You are great at communicating clearly and often about your progress and about any challenges you are facing
·         You are excellent at feedback and healthy conflict. At Penda we love feedback because we believe it helps us grow. Also, if you disagree with someone, you don’t let it pass but address it head-on in a respectful manner.

Requirements

·         Available Full Time
·         Fluent in English and Kiswahili
Package:
·         Base Salary depends on qualifications and experience.
·         Strong benefits package including full medical cover for inpatient and outpatient for your whole family.
How to Apply

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