Assistant Administrative & Finance
LOCATION: Nairobi with limited travel to rural areas of Kenya
EMPLOYMENT TYPE: Temporary
EMPLOYMENT TYPE: Temporary
The Unites States African Development Foundation (USADF)
provides technical assistance and support to grantees who are recipients of
funding from USADF and partners with Cezam and Associates Limited (CEZAM) to
ensure its grantees have access to the support services they may need to
successfully plan and achieve their project goals
Responsibilities
Responsibilities are summarized below:
·
Conduct site visits to USADF grantees
to assess their financial records and report thereon to the Program
Coordinator.
·
Assist grantees with the USADF
administrative paperwork and processes to receive disbursements and submit
required documents in a timely mannerto the USADF in Washington.
·
Maintain the CEZAM-USADF expenditure
journal under the supervision of the Program Coordinator and reconcile
CEZAM-USADF bank account statements with the expenditure journals on monthly
basis and follow up queries that may arise from such reconciliations.
·
Process payments as will be
determined and directed by the Program Coordinator.
·
This will include processing and
payment of payroll.
Provide day to day administrative support to the Program
including the following:
·
Maintain and update Program files and
records as directed by the Program Coordinator.
·
Organize external meetings,
conferences, and office events as instructed by the Program Coordinator.
·
Provide receptionist services and
ensure the reception area and offices are clean.
·
Photocopying, printing and scanning
documents as directed by the Program Coordinator and other professional staff.
·
Maintain an inventory of stationery,
kitchen and other office supplies and notify the Program Coordinator or another
delegated professional staff when stocks are running low
·
Any other administrative duties that
will be allocated by the Program Coordinator.
Qualifications
·
University degree in finance,
administration, sociology or related business discipline attained not less than
three years ago; and with high computer literacy. A CPA (K) qualification will
be an added advantage.
·
Professional work experience in
finance and administration in an NGO or funded projects environment
·
Demonstrated skills and experience in
conducting analysis of projects’ financial records and statements, and
reporting thereon.
·
Effective communication with grantees
and donors.
How to Apply
Applicants are advised to submit applications attaching their
CVs, including contact email and telephone contacts of three referees, not
later than 10th November 2017 to nelly.mutinda@czmkenya.com.
Shortlisted candidates will be required to present their
original certificates during interviews.