Personal Assistant
Duma works is recruiting a Personal Assistant for one of
our clients in Nairobi.
It has a dedicated team of animal
nutritionists and veterinarians working in the East African market to give the
customers technical advice and to share knowledge on animal nutrition and
management.
Responsibilities
·
Serve as the point person for office
manager duties including:
1. Maintenance
2. Mailing
3. Supplies
4. Equipment
5. Bills
6. Errands
7. Shopping
·
Schedule meetings and appointments
·
Organize the office layout and order
stationery and equipment
·
Maintain the office condition and
arrange necessary repairs
·
Organize office operations and
procedures
·
Coordinate all office equipment
·
Ensure that all items are invoiced
and paid on time
·
Manage contract and price
negotiations with office vendors, service providers and office lease
·
Provide general support to visitors,
prepare for visits. Arrange visas, hotels etc.
·
Address employees queries regarding
office management issues (e.g. stationery, Hardware and travel arrangements)
·
Liaise with facility management
vendors, including cleaning, catering and security services
·
Plan in-house or off-site activities,
like parties, celebrations and conferences
Requirements
·
Proven experience as an Office
manager, Front office manager or Administrative assistant
·
Knowledge of office administrator
responsibilities, systems and procedures
·
Proficiency in MS Office (MS Excel
and MS Outlook, in particular)
·
Hands on experience with office
machines (e.g. printers)
·
Excellent time management skills and
ability to multi-task and prioritize work
·
Attention to detail and problem
solving skills
·
Excellent written and verbal
communication skills
·
Strong organizational and planning
skills in a fast-paced environment
·
A creative mind with an ability to
suggest improvements
Personality
·
Hands on mentality
·
Able to deal with very direct
communication
·
Pro active
·
Not afraid to bring up new ideas/give
comments on current ideas etc.
·
Friendly face, representative
·
Reliable
·
Somebody with at least 5 years
working experience in an international environment, a big multinational or
working for a European company.
How to Apply
Send your Cover Letter and detailed
CV to apply@jobs.dumaworks.com marking the subject as “3143”, Your Full name &
Phone number e.g. 3143 Barack Obama, +2547xxxxxxxx. If you don’t follow these
instructions, your application will not go through.
Deadline for receiving applications: Tuesday, 05 December 2017