Duma works is recruiting a Personal Assistant for one of our clients in
Nairobi.
It has a dedicated team of animal
nutritionists and veterinarians working in the East African market to give the
customers technical advice and to share knowledge on animal nutrition and
management.
Responsibilities
·
Serve
as the point person for office manager duties including:
1.
Maintenance
2.
Mailing
3.
Supplies
4.
Equipment
5.
Bills
6.
Errands
7.
Shopping
·
Schedule
meetings and appointments
·
Organize
the office layout and order stationery and equipment
·
Maintain
the office condition and arrange necessary repairs
·
Organize
office operations and procedures
·
Coordinate
all office equipment
·
Ensure
that all items are invoiced and paid on time
·
Manage
contract and price negotiations with office vendors, service providers and
office lease
·
Provide
general support to visitors, prepare for visits. Arrange visas, hotels etc.
·
Address
employees queries regarding office management issues (e.g. stationery, Hardware
and travel arrangements)
·
Liaise
with facility management vendors, including cleaning, catering and security
services
·
Plan
in-house or off-site activities, like parties, celebrations and conferences
Requirements
·
Proven
experience as an Office manager, Front office manager or Administrative assistant
·
Knowledge
of office administrator responsibilities, systems and procedures
·
Proficiency
in MS Office (MS Excel and MS Outlook, in particular)
·
Hands
on experience with office machines (e.g. printers)
·
Excellent
time management skills and ability to multi-task and prioritize work
·
Attention
to detail and problem solving skills
·
Excellent
written and verbal communication skills
·
Strong
organizational and planning skills in a fast-paced environment
·
A
creative mind with an ability to suggest improvements
Personality
·
Hands
on mentality
·
Able
to deal with very direct communication
·
Pro
active
·
Not
afraid to bring up new ideas/give comments on current ideas etc.
·
Friendly
face, representative
·
Reliable
Preferred
·
Somebody
with at least 5 years working experience in an international environment, a big
multinational or working for a European company.
Apply
Send your Cover Letter and detailed CV toapply@jobs.dumaworks.com marking the subject as “3143”, Your Full name & Phone number e.g. 3143 Barack Obama, +2547xxxxxxxx. If you don’t follow these instructions, your application will not go through.
Deadline for receiving applications: Tuesday, 05 December 2017
N.B.* You will receive a confirmation email and an alert to take a basic screening test over SMS or online. The email with the test may not arrive immediately. Please be patient. The email/SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test.
If you apply and don’t meet these minimum qualifications, we will not be able to move forward with you application.
Send your Cover Letter and detailed CV toapply@jobs.dumaworks.com marking the subject as “3143”, Your Full name & Phone number e.g. 3143 Barack Obama, +2547xxxxxxxx. If you don’t follow these instructions, your application will not go through.
Deadline for receiving applications: Tuesday, 05 December 2017
N.B.* You will receive a confirmation email and an alert to take a basic screening test over SMS or online. The email with the test may not arrive immediately. Please be patient. The email/SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test.
If you apply and don’t meet these minimum qualifications, we will not be able to move forward with you application.