Plan International
Career Opportunities: Grants Manager
Req ID 25044
The Organisation: Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We believe in the power and potential of every child. But this is often
suppressed by poverty, violence, exclusion and discrimination. And it’s girls
who are most affected.The Organisation: Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
Working together with children, young
people, our supporters and partners, we strive for a just world, tackling the
root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity.
We drive changes in practice and policy at
local, national and global levels using our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Plan International Kenya
In the past three years Plan International Kenya has grown its portfolio. Operating in more than twelve counties and with a robust Nairobi urban programme, there is a growing diversity of contracts and grants as well as projects funded by the sponsorship programme.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Plan International Kenya
In the past three years Plan International Kenya has grown its portfolio. Operating in more than twelve counties and with a robust Nairobi urban programme, there is a growing diversity of contracts and grants as well as projects funded by the sponsorship programme.
Increasingly Plan International Kenya is
changing its modality to work with and through local partners as well as with
government and in public-private partnerships.
Role purpose: Plan International is the implementer of the USAID funded Support for Orphans and Vulnerable Children (Nilinde Project) in Nairobi and Coast counties.
Role purpose: Plan International is the implementer of the USAID funded Support for Orphans and Vulnerable Children (Nilinde Project) in Nairobi and Coast counties.
This is a five year Program that aims to
improve the welfare and protection of orphans and vulnerable children affected
by HIV/Aids in Kenya.
Dimensions of the Role: The Grants Manager will be based at the Nilinde Nairobi Office, and will report to the Head of Operations.
S/he will lead a team of three Grants
Officers and a Senior Grants Coordinator and provide general oversight over the
Grants Management Function for the Project in Nairobi, Mombasa, Kilifi, Kwale
and Taita Taveta counties.
Accountabilities
Accountabilities
·
Oversee
compliance reviews and project audits processes of Consortium and Service
delivery partners to ensure donor compliance
·
Ensure
follow up by the Grants team on accountabilities from sub grantees in a timely
manner to necessitate processing of additional funding.
·
Review
deliverables/milestones in respect of FAAs and provide necessary certifications
prior to sending additional funds to the grantees.
·
Perform
reviews of grantee’s financial reports (liquidation reports) and related
supporting documentation and ensuring that only allowable, allocable and
reasonable costs are charged to the project
·
Work
closely with the Finance team in developing plans/budgets for the financial
needs of sub grantees.
·
Work
collaboratively with the other grants management team members in overseeing
sub-grant functions and coordinate preparation of grant agreements, monitoring
of grant periods and close out of the sub-grant awards.
·
Ensure
budgetary controls of grantees and provide technical assistance to recipients,
as required by the program.
·
Implement
policies and procedures around the administration and monitoring of grants, and
procedures designed to comply with USAID regulations.
·
Provide
mentoring and training and build financial management capacity of Service
delivery partners and Consortium Partners finance and grants teams.
·
Ensure
proper interpretation and application of USAID procedures and regulations by
SDPs throughout the project management cycle.
·
Oversee
the tracking and reporting of financial performance of sub-grants ensuring
funds are used efficiently and effectively and in accordance with donor intent.
·
Develop
tools to track supervision visits to partners and provide necessary updates to
technical teams.
Reporting and Documentation:
·
Ensure
evidence based quality reporting
·
Regularly
gather data and other information relevant for reporting
·
Submit
regular/scheduled complete, accurate and timely reports that conform to
prescribed formats and other parameters from Plan and the donor
·
Contribute
to documentation and sharing of best practices with stakeholders as appropriate
Problem Solving:
·
High
level strategic thinking and skills to negotiate with National Offices and
donors on funding issues.
·
Good
communication skills and judgement to negotiate with staff from National
Office, with partners and with donors.
Ensures that Plan International’s global
policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are
fully embedded in accordance with the principles and requirements of the policy
including relevant Implementation Standards and Guidelines as applicable to
their area of responsibility. This includes, but is not limited to, ensuring
staff and associates are aware of and understand their responsibilities under
these policies and Plan International’s Code of Conduct (CoC), their relevance
to their area of work, and that concerns are reported and managed in accordance
with the appropriate procedures.
Key relationships: The post holder will be required to initiate, develop and maintain a range of working relationships, including with donors, implementing partners and other development organizations.
Key relationships: The post holder will be required to initiate, develop and maintain a range of working relationships, including with donors, implementing partners and other development organizations.
Effective working relationships with other
Plan staff and departments are also critical for this position.
Technical expertise, skills and knowledge
Educational Qualification & Experience- Essential
·
A
Bachelor’s degree in Finance, Accounting or related field
·
At
least 5 years’ relevant experience in Grants Management in a USAID funded
NGO/Project.
·
Good
understanding of programmes and participatory approaches to development.
·
Knowledge
in USAID donor reporting requirements is a requirement
·
High
level of integrity, values, ethics and attitudes that align with principles of
Plan’s Child Protection Policy
Key Skills Specific to the Post:
·
Excellent
grant management skills, including ability to identify challenges and provide
or work with teams to propose possible solutions
·
Knowledge
of programming processes, systems and principles, and the ability to provide
leadership and support staff working on grant-related programmes
·
Strong
negotiation, facilitating and influencing skills
·
Strong
report writing skills
·
Good
communication, negotiation and advocacy skills
·
Good
networking, interpersonal, relationship skills and teamwork spirit
·
Proficient
in computer skills
Plan International’s Values in Practice
We are open and accountable
We are open and accountable
·
Promotes
a culture of openness and transparency, including with sponsors and donors.
·
Holds
self and others accountable to achieve the highest standards of integrity.
·
Consistent
and fair in the treatment of people.
·
Open
about mistakes and keen to learn from them.
·
Accountable
for ensuring we are a safe organisation for all children, girls & young
people
We strive for lasting impact
·
Articulates
a clear purpose for staff and sets high expectations.
·
Creates
a climate of continuous improvement, open to challenge and new ideas.
·
Focuses
resources to drive change and maximise long-term impact, responsive to changed
priorities or crises.
·
Evidence-based
and evaluates effectiveness.
We work well together
·
Seeks
constructive outcomes, listens to others, willing to compromise when
appropriate.
·
Builds
constructive relationships across Plan International to support our shared
goals.
·
Develops
trusting and ‘win-win’ relationships with funders, partners and communities.
·
Engages
and works well with others outside the organization to build a better world for
girls and all children.
We are inclusive and empowering
·
Seeks
constructive outcomes, listens to others, willing to compromise when
appropriate.
·
Builds
constructive relationships across Plan International to support our shared
goals.
·
Develops
trusting and ‘win-win’ relationships with funders, partners and communities.
·
Engages
and works well with others outside the organization to build a better world for
girls and all children.
Physical Environment: Typically
office environment with field visit demands.
Level of contact with children: Low contact: Occasional Interaction with Children
Location: Nairobi
Type of Role: Fixed Term
Grade: D1
How to Apply
Level of contact with children: Low contact: Occasional Interaction with Children
Location: Nairobi
Type of Role: Fixed Term
Grade: D1
How to Apply
CLICK HERE to apply
online
Job
Vacancy: Project Manager - Afya Pwani
Req
ID 24802
Location: Kilifi
Type of Role: Fixed Term
Grade: D1
The Organisation: Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
Location: Kilifi
Type of Role: Fixed Term
Grade: D1
The Organisation: Plan International is an independent development and humanitarian organisation that advances children’s rights and equality for girls.
We
believe in the power and potential of every child. But this is often suppressed
by poverty, violence, exclusion and discrimination. And it’s girls who are most
affected.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity.
Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children.
We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity.
We
drive changes in practice and policy at local, national and global levels using
our reach, experience and knowledge.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Role Purpose: Afya Pwani is a USAID funded project being implemented by a consortium of partners in Coast region.
We have been building powerful partnerships for children for over 80 years, and are now active in more than 70 countries.
Role Purpose: Afya Pwani is a USAID funded project being implemented by a consortium of partners in Coast region.
The
project focuses elimination of Mother to Child Transmission of HIV (eMTCT) by
increasing access to health care and services for HIV positive mothers,
increasing access to Maternal Newborn and Child Health (MNCH) and improving
nutrition, access to Family Planning, Water and Sanitation services for key
populations.
The
project will offer targeted services, work in partnership with the Government
to build capacities of Government Health care facilities and strengthen county
health care systems.
Dimensions of the Role: The incumbent supervises two (2) Project Implementation Officers and liaises with all other contributing staff on this project. S/he will uphold Plan Core Values, promote mission and vision, programme principals (transparency, gender equity and diversity), to enhance programme impact.
Accountabilities
Oversee and Coordinate Project Implementation
Dimensions of the Role: The incumbent supervises two (2) Project Implementation Officers and liaises with all other contributing staff on this project. S/he will uphold Plan Core Values, promote mission and vision, programme principals (transparency, gender equity and diversity), to enhance programme impact.
Accountabilities
Oversee and Coordinate Project Implementation
·
Implement in a gender responsive
manner the objectives of the Afya Pwani project
·
Ensure that interventions are planned
and implemented for maximum impact, synergy and cost-effectiveness.
·
Together with key project
stakeholders, organise regular performance review meetings to assess progress
and agree on and communicate any changes in strategy.
·
Ensure Plan’s Policy on Gender
Equality, Child Protection Policy and Code of Conduct are adhered to in project
implementation.
·
Ensure compliance with established
targets and quality of project outputs.
·
Ensure proper management of project
database, records and files.
·
Coordinate with other staff on
resource allocation/mobilization and information and ensure that appropriate
synergies with others are achieved as it relates to implementation of multiple
projects in the same areas.
Manage
Project Resources
·
Develop and regularly manage Afya
Pwani annual and quarterly implementation plans and budgets.
·
Prepare breakdown/s of project budget
by interventions
·
Monitor expenditures by interventions
and ensure compliance with approved budget
·
Ensure timely budget adjustments and
revisions in compliance with USAID regulations.
·
Timely preparation and submission of
accurate financial reports according to donor regulations
Build
and maintain stakeholder relations
·
Represent Plan and the project
externally with partners, Government and other agencies at county on issues
related to the Afya Pwani projects’ deliverables.
·
Coordinate with relevant Plan and
consortium staff in sensitizing county and sub-county level government
authorities about project activities, beneficiary selection criteria and policy
and procedure of project implementation.
·
Attend periodical project-related
meetings in the area of operations and at the Kenya Country office in Nairobi
·
Coordinate with other NGOs, local and
private sector players working within the operational areas to expand
opportunities for partnerships for Plan and the consortium.
Human
Resources Management
·
Smooth / efficient project
performance and effective management of and communication with project team and
with the managers at the Country Office
·
Capacity development of Afya Pwani
staff reporting to the position in all areas related to the project
·
Lead and manage performance of
Project Implementation Officers
·
Ensure that staff welfare issues are
communicated through appropriate HR and management structures as well as back
to/with staff.
Design,
Monitoring and Evaluation and Learning
·
In liaison with the project M&E
Manager from Plan and Pathfinder, lead the technical design of project
interventions and development of technical guidance and tools for field staff.
·
Monitoring progress and quality in
conjunction with the M&E team at KCO
·
Establish proper sex, age
disaggregated data collection, consolidation and reporting mechanisms at county
and sub county level in accordance to USAID reporting requirements.
·
Write project reports and analyse
from a gender perspective outputs.
·
Ensure project learnings and
achievements are documented and disseminated widely.
Reporting
and Knowledge management
·
Submit timely and accurate project
reports according to Consortium, Country Office and USAID regulations.
·
Liaise with program team to ensure
learning is available to the wider organization and outside as relevant.
·
Ensure all project documentation is
filed and organised for accountability purposes.
·
Contribution to
evidence-based/learning within project, technical expertise, and field-based
sex age disaggregated data collection for design, communication/liaison with
relevant stakeholders/partners.
·
Ensures that Plan International’s
global policies for Child Protection (CPP) and Gender Equality and Inclusion
(GEI) are fully embedded in accordance with the principles and requirements of
the policy including relevant Implementation Standards and Guidelines as
applicable to their area of responsibility.
This
includes, but is not limited to, ensuring staff and associates are aware of and
understand their responsibilities under these policies and Plan International’s
Code of Conduct (CoC), their relevance to their area of work, and that concerns
are reported and managed in accordance with the appropriate procedures.
Key relationships
S/he will work closely with Plan International Kenya’s leadership, including the Area Manager, the Finance and Grants Teams; and Programme Managers.
The
incumbent will work closely with the project Prime partner, Pathfinder, and
other consortium members to deliver the project objectives.
S/he
will be expected to build synergies and leverage on the already existing Plan
International projects and partnerships in Kilifi especially the USAID funded
OVC project, Nilinde.
Technical expertise, skills and knowledge
Educational Qualification & Experience- Essential
Technical expertise, skills and knowledge
Educational Qualification & Experience- Essential
·
Public Health (Nurse, Public Health,
Medical Doctor) professional with postgraduate qualification. Equivalent
field experience may be considered in lieu of post graduate qualification
·
Minimum six (5) years’ experience in
MNCH/FP programmes
·
Understanding of operations/ action
research desirable
·
Proven experience in project cycle
management and managing a team including performance management and coaching.
·
Experience working with the Ministry
of Health. Experience working with partners in a consortium is desirable.
·
Experience of and commitment to
working through systems of community participation and accountability for
social change desirable
·
Practical experience and
understanding of the community health strategy
·
Experience of training and capacity
building staff
·
In-depth knowledge of social
determinants of health and health inequality and health advocacy
·
Culturally sensitive with qualities
of patience, tact and diplomacy
·
Commitment to fully adhere to Plan’s
Child Protection Policy
Competencies
·
Understanding and experience of
working with PLWHIV and vulnerable communities
·
Supports implementation of gender and
culturally sensitive health services among the target population
·
Ability to transfer knowledge;
supports staff to deliver program services and support according to the
approved work plan, standards, and timelines.
·
Strong report writing skills; ability
to identify the key elements and criteria of writing quality reports. Capacity
to produce accurate, consistent, high standard reports for the project in
compliance with donor standards.
·
Communicates with influence:
Demonstrated effective interpersonal communication skills, including conflict
resolution and negotiation skills community consultation skills and an ability
to prepare accurate and detailed documentation.
·
Building effective teams and
partnerships: Acting as a team leader as well as player, even if this
results in adjustment of own priorities; develops mutually trusting
relationships with complex partnerships to deliver excellent project outcomes.
·
Proficiency in computer skills:
including Microsoft Office and working knowledge with different computer
programs, both computer and web-based.
Plan
International’s Values in Practice
We are open and accountable
We are open and accountable
·
Promotes a culture of openness and
transparency, including with sponsors and donors.
·
Holds self and others accountable to
achieve the highest standards of integrity.
·
Consistent and fair in the treatment
of people.
·
Open about mistakes and keen to learn
from them.
·
Accountable for ensuring we are a
safe organisation for all children, girls & young people
We
strive for lasting impact
·
Articulates a clear purpose for staff
and sets high expectations.
·
Creates a climate of continuous
improvement, open to challenge and new ideas.
·
Focuses resources to drive change and
maximise long-term impact, responsive to changed priorities or crises.
·
Evidence-based and evaluates
effectiveness.
We
work well together
·
Seeks constructive outcomes, listens
to others, willing to compromise when appropriate.
·
Builds constructive relationships
across Plan International to support our shared goals.
·
Develops trusting and ‘win-win’
relationships with funders, partners and communities.
·
Engages and works well with others
outside the organization to build a better world for girls and all children.
We
are inclusive and empowering
·
Seeks constructive outcomes, listens
to others, willing to compromise when appropriate.
·
Builds constructive relationships
across Plan International to support our shared goals.
·
Develops trusting and ‘win-win’
relationships with funders, partners and communities.
·
Engages and works well with others
outside the organization to build a better world for girls and all children.
Physical
Environment: Willing to travel 50% of the time.
Level of contact with children: High contact - Frequent Interaction with Children
How to Apply
CLICK HERE to apply online
Level of contact with children: High contact - Frequent Interaction with Children
How to Apply
CLICK HERE to apply online
Closing Date: 29th November, 2017
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
Please note that only applications and CVs written in English will be accepted.
A range of pre-employment checks will be undertaken in conformity with Plan International's Child Protection Policy.
As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.
Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.
Early application is encouraged as we will review applications throughout the advertising period and reserve the right to close the advert early.
Please note that only applications and CVs written in English will be accepted.
A range of pre-employment checks will be undertaken in conformity with Plan International's Child Protection Policy.
As an international child centred community development organisation, Plan International is fully committed to promoting the realisation of children's rights including their right to protection from violence and abuse. That means we have particular responsibilities to children that we come into contact with.
Plan International believes that in a world where children face so many threats of harm, it is our duty to ensure that we, as an organisation, do everything we can to keep children safe. We must not contribute in any way to harming or placing children at risk.
Plan International operates an equal opportunities policy and actively encourages diversity, welcoming applications from all areas of the international community.