Laboratory Technologist
Sector:
Health
Employment Category: Fixed Term
Location: Kenya-Hagadera
Employment Category: Fixed Term
Location: Kenya-Hagadera
The
laboratory technologist will actively contribute in the improvement of quality
of care by ensuring quality laboratory services are delivered to the
beneficiaries. He/she will be supervising all laboratory assistants and will
capacity build them through laboratory assistants training and on bench
trainings. He/She will be answerable to Senior Laboratory Technologist.
Program management:
·
Perform Laboratory investigations as
per clinician’s request and ensure accurate, reliable and timely results.
·
Maintain order and smooth flow of
patients.
·
Participate in in-service training
and regular on bench refresher courses for Kenyan and refugee staff.
·
Ensure that all relevant records are updated
and maintained.
·
Monitor and supervise proper usage of
laboratory reagents.
·
Maintain Laboratory machines in good
order- cleaning and covering after use.
·
Ensure general laboratory cleanliness
is maintained.
·
Report any unusual statistics or
observations to the laboratory in-charge.
·
Ensure SOP’S are used at all times.
·
Ensuring safety procedures in the
laboratory are maintained.
·
Preparing of stains, reagents and
solutions necessary for all lab tests.
·
Participate in the department
planning and forecasting of laboratory supplies.
Human Resource:
·
Supervise laboratory incentive staff
in collaboration with the senior lab technologist to ensure work is done
properly.
·
Countercheck all work done by
incentive staff.
Program activities:
·
Ensure laboratory tests are performed
accurately and timely
·
Ensure revised SOP’s are used in all
testing procedures.
·
Ensure proper collection, packaging
and transportation of laboratory samples to Nairobi hospital and/or other
outsourced centre.
·
Ensure proper storage of laboratory
reagents and cold chain system to avoid compromised reagents that may lead to
false reporting.
Reporting and Coordination:
·
Ensure all laboratory reports are
done on time and sent to Supervisor, HIS, CSM and other offices as may be
indicated.
·
Notify your supervisor on all
investigations above the positive threshold.
·
Report any laboratory incidents to
the senior lab technologist.
Others:
·
Carry out any other duty assigned by
your supervisor
Key Result Areas
·
Quality of lab services- reliable and
timely.
·
Cleaning and orderliness of the work
place
·
FIFO and FEFO application in stock
management
·
Training of lab assistants course and
other CME
·
Timely reporting.
Qualifications
·
Diploma in medical laboratory
sciences.
·
MUST be registered by KMLTTB.
·
2 years’ experience in clinical
laboratories.
·
Experience working with
non-profitable organization
·
Flexibility at work.
·
Cultural sensitivity.
·
Team player
How to Apply
Apply
here for the IRC Laboratory Technologist on or before 29th November,
2017
Temporary Finance Officer
(2 months contract) – Nairobi
Sector: Finance
Employment Category: Fixed Term
Location: Kenya-Nairobi
Employment Category: Fixed Term
Location: Kenya-Nairobi
Job Description
The Finance Officer will be responsible for ensuring IRC
systems and procedures of internal controls are followed when committing
financial transactions in Nairobi and also assist the Finance Manager in
financial matters in the country office.
The position will be responsible for among other duties;
preparation of cash and cheque. disbursements journals , cash flows, cash
forecast , Commitment , bank reconciliations , Monthly financial transactions
close out and also assist in budgets preparations and budget monitoring,
financial reporting, staff training and capacity building.
Responsibilities
Finance Reporting
·
Preparation of Monthly cash and bank
disbursement journals by 25th of every month except in September, which should
be closed on 30thas it is a fiscal year closing month for IRC.
·
Preparation of bank reconciliation
statements by the close of 25th for all months except for September which
closes by 30th.
·
Review of all cash advances
liquidations to ensure correct coding and adequate supporting documentations
are attached.
·
Review cash books spreadsheet on
Monthly basis and ensure the running balance tally with the cash count at all
the times including the close of the Month every 31st
·
Review bank books spreadsheet on Monthly
basis and ensures that all bank books are closed and reconcile with period bank
statements as at each month end.
·
Ensure all program advances are
accounted for as per advance policy.
·
Ensure that all payment request and
disbursements submitted to Finance are paid before the end of the month to
ensure they are recorded within the same month they are presented for payment
·
Ensure that the financial reports are
submitted to Nairobi finance department on the 1st of every Month except
September.
Payments Processing;
·
Ensure that all payments to the
vendors are processed on time after approval by the finance manager and the
Field coordinator
·
Ensure that all commitments are
cleared from the online BvAs system immediately after payment is done;
·
Ensure that signatories on releasing
the online payments they also sign on the payment documents
·
Ensuring donor regulations are
adhered to for all aspects of the operations
Training & Support
·
Assist Finance Manager in training
staff on IRC accounting procedures and requirements, and also assists the
program staff in finance related issues and activities.
·
Assist Finance Manager to train field
managers and officers on budget tracking, review burn rates and provide advise
if spending is not happening according to plan.
·
Report to the Finance Manager any
irregularities that occur within the IRC office, staff compound and camps on
policy and procedures
Bank & Cash management
·
Review weekly cash count and ensure
that documentary evidence is duly signed by yourself and Finance Manager
·
Ensuring internal control procedures
are followed for all cash disbursements, receipts and transfers
·
Maintenance of an accurate and
updated cash flow report
·
Liaison with vendors to resolve
problems of long outstanding Payments
·
Preparation of the bank reconciliation
for the field office on a monthly basis
·
Monitoring cash usage and
requirements and inform the Finance Manager of possible unusual activity or
requirements
·
Ensure that the sufficiency of bank
reserves at all times for the Nairobi bank account.
Internal Control
·
Assist the Finance Manager in
identifying key issues and weakness in the system and provide recommendations
for improving control processes or procedures.
·
Assist the Finance Manager in
identification of procedural or training issues to be addressed to improve the
quality of report data.
·
Assist Finance Manager in ensuring
that the internal controls are adhered to in all areas of operation.
Budgets
·
Working with Finance Manager to
assist program staff to prepare grant budgets to support new proposals or
realignments also ensuring adequate coverage of operating costs
·
Attend Grant Opening, BvA review and
Closing Meetings when nominated to do so and also in the absence of Finance
Manager
·
Assist Finance Manager to ensure that
all accruals at grant closure are accurate, valid and are promptly liquidated
Qualifications
·
Bachelor’s degree in Accounting,
Finance, Business Administration or CPA II.
·
Computer literate with significant
experience in excel, accounting packages & SUN system will be an added
advantage.
·
The candidate should be mature, with
stable personality and ability to maintain confidentiality.
Required Experience &
Competencies:
·
Good written and verbal skills in the
English language.
·
Ability to carry out responsibilities
independently with minimal technical support
·
Excellent interpersonal,
organizational, and time management skills;
·
Ability to work in and as a team.
How to Apply
Apply here for the IRC Temporary Finance
HR Coordinator
Nairobi (6 months contract)
Sector: Human Resources
Employment Category: Fixed Term
Location: Kenya-Nairobi
Sector: Human Resources
Employment Category: Fixed Term
Location: Kenya-Nairobi
The International Rescue Committee, one of the world’s
largest humanitarian agencies, provides relief, rehabilitation and
post-conflict reconstruction support to victims of natural disaster, oppression
and violent conflict in 42 countries.
The IRC is committed to bold leadership, innovation and
creative partnerships. Active in public health, education, livelihoods, women’s
empowerment, youth development, and protection and promotion of rights, IRC
assists people from harm to home. Since 1992, the International Rescue
Committee (IRC) has provided life-saving services to refugees and vulnerable
local communities in Kenya.
Currently, the IRC works in two refugee camps, Dadaab and
Kakuma, in northern Kenya. The International Rescue Committee (IRC) in Kenya
serves vulnerable populations in the Turkana region and refugees in the Kakuma,
Dadaab (Hagadera) camps and Nairobi. The IRC implements programs in the areas
of integrated primary health care (including nutrition and HIV/AIDS); Water,
sanitation and hygiene promotion (WASH); Livelihoods; protection of rights;
and, Women’s Protection and Empowerment.
The HR Coordinator is a key member of the IRC`s Senior
Management Team, providing overall (technical) HR support to senior management
in attracting, developing and retaining of high caliber staff. The HR
Coordinator is responsible for ensuring the consistent and efficient
implementation of IRC`s HR policies and procedures and best practices across
the country program.
Scope of Work:
Reporting to Country Director for Kenya, and as a member
of the Senior Management Team, the HRC is overall responsible for the HR
function, ensures effective and transparent human resources management and
quality services to employees quality administrative support function
throughout the Kenya program.
The HRC responsibilities include employee policy
development and implementation, advising senior management on performance
related issues, leading the HR/Admin team, workforce planning, benefits
administration, training and development, and administrative services.
IRC Program in Kenya
The International Rescue committee has been active in
Kenya since 1992, providing essential services to refugees and the communities
who host them. Today, IRC supports tens of thousands of refugees in the Dadaab
and Kakuma refugee camps. IRC also runs programming throughout Greater Turkana
and in Nairobi.
IRC’s programs include health, nutrition, water and
sanitation, HIV, livelihoods, prevention and support to survivors of gender
based violence. In addition, the IRC Somalia program receives operational
support from the IRC Kenya support departments in Nairobi.
Objectives- The HR Coordinator is a key member of the
IRC`s Senior Management Team, providing overall (technical) HR support to
senior management in attracting, developing and retaining of high caliber
staff. The HR Coordinator is responsible for ensuring the consistent and
efficient implementation of IRC`s HR policies and procedures and best practices
across the country program.
Summary of Responsibilities
Reporting to Country Director for Kenya, and as a member
of the Senior Management Team, the HRC is overall responsible for the HR
function, ensures effective and transparent human resources management and
quality services to employees quality administrative support function
throughout the Kenya program.
The HRC responsibilities include employee policy
development and implementation, advising senior management on performance
related issues, leading the HR/Admin team, workforce planning, benefits
administration, training and development, and administrative services.
Responsibilities
HR strategy and objectives:
·
Linking HR key objectives and
priorities to country strategic objectives; coordinating HR practices and
priorities across the country program in order to provide and reinforce the
recruitment and ongoing development of a competent and efficient workforce.
HR support to senior management:
·
Advising senior management regarding
legal and staff management issues; participating in discussions about structure
and organizational development and change; supporting recruitment of senior
positions;
HR planning and monitoring:
·
Reinforcing HR reporting and
planning; developing HR key performance indicators in order to develop an
informed and accountable HR management
Compliance:
·
Reviewing and ensuring compliance to
HR policies and procedures; coordinating the development of policies, handbooks
and supporting their implementation and dissemination;
Training & Outreach:
·
Leads and develops the IRC Kenya
Human Resources efforts by ensuring staff understand and apply HR best
practices and IRC policy, and engaging staff to foster and implement a creative
and productive workplace that actively promotes learning and staff development.
Staff Management:
·
Building HR management capacities to
ensure qualified and trained Human Resources staff across IRC Kenya as well as
efficient and performing HR department delivering timely and accurate services;
managing Human Resources staff (?) in Nairobi;
Technical Management & Systems:
·
Efficient & effective human
resource and administrative management systems that support the design and
implementation of quality programming without compromising compliance.
Compensation & Benefits:
·
Ensuring an attractive and
competitive compensation and benefits package is maintained; developing
specific program to attract and retain high performing senior national
managers;
Staff development:
·
With the guidance of Human Resources
at Headquarters, oversee the implementation of the staff development policy,
programs and tools and link with orientation and performance management plan;
HR tools and practices:
·
Ensuring standardization and use of
best practices across IRC Kenya management teams; coordinating the use of
salary software and Global HRIS in Kenya.
Qualifications
·
Minimum 7 years of progressive HR
professional experience with a minimum of 3 as the head of the HR function.
Master’s degree in related field is desirable.
·
Demonstrated success as an HR
generalist supporting employee groups of 300+ employees in multiple locations
within the region or global environment required.
·
Strong managerial skills and ability
to motivate and inspire team to achieve superior standard in all aspects of
human resource management.
·
Previous overseas experience in
conflict and/or post conflict environments, with the UN and/or NGOs preferred;
·
Computer proficiency in Word, Excel,
PowerPoint, Access and computerized payroll systems;
·
Resilience, record of performance in
high-pressure work environments and ability to problem solve without immediate
supervision.
·
Experience working in a multicultural
environment
·
Must demonstrate flexibility, and
ability to readily adapt to changing requirements and environments;
·
Broad knowledge and experience in
employment law, compensation, organizational planning, organization
development, employee relations, and training and development
·
Excellent English oral and written
skills.
How to Apply
Apply here for the HR Coordinator
HR Manager
Sector: Human Resources
Employment Category: Fixed Term
Location: Kenya-Nairobi
Employment Category: Fixed Term
Location: Kenya-Nairobi
To support the organization’s efforts to improve talent
acquisition, development, retention, engagement and accountability geared
towards the organization’s delivery of both short and long-term strategic
goals.
The position will also support IRC efforts in creating a
learning and accountability culture focusing on Talent Acquisition, Development,
Performance Management and Compliance and offer generalist technical management
and support to the Nairobi based HR Officers.
Responsibilities
·
Develop IRCK attraction strategies
and be responsible for the recruitment process of all IRCK vacancies ensuring
compliance with approved policy and procedures.
·
Responsible for IRCK’s performance
management that includes providing tools, resources and capacity building to
Managers and staff while monitoring, analyzing and reporting on effectiveness
of the process.
·
Develop IRCK’s Learning and
Development strategies including preparation of annual L&D plans that are
linked to and support IRC Kenya’s strategic direction and implement based on
the agreed L&D Strategies.
·
Responsible for managing staff
contracts that include leading in on boarding and orientation activities, staff
separations etc.
·
Support IRCK’s Talent management
efforts that include annual workforce and succession planning, organizing
talent forums and mainstreaming diversity.
·
Lead periodic pay and benefits review
and support the SHRC in the design, development and establishment of
appropriate employee recognition schemes.
·
Responsible for the preparation of
the Payroll and administration of staff benefits that include gratuity, leave,
medical insurance, group personal accident insurance and other allowances.
·
Ensure an up to date accurate record
management system is in place and that staff files (both electronic and
physical) are updated in compliance with IRC audit parameters.
·
In charge of IRCK reporting that
includes monthly reports, HR Scorecard and other metrics
·
Manage performance of the Nairobi
based HR Officers by ensuring they have challenging objectives, provide both
administrative and technical support, on-the-job training, coaching, mentoring,
sharing best practices/business processes and ensuring they are regularly
updated with new initiatives, policies and procedures.
·
Responsible for managing employee
relations, engagement and inclusion. Manage IRCK relationship with the IRCK Legal
Advisor, stay abreast, and disseminate impacts of new Labour laws to the
Country Programme.
·
Responsible for the management of
Work Day (HRIS) that includes capacity-building employees managers.
·
Support development of IRCK’s HR
strategy, annual business plans, policies and procedures.
·
Implement audit recommendations in
areas of responsibility and support the overall HR Risk Management efforts.
Cover for the Senior HR Coordinator position whenever required.
Qualifications
·
Degree in Business Administration or
Human Resources Management
·
Experience: 4 years of experience in
Benefits and Compensation and contract management.
Technical Training qualifications
required:
·
Qualification/hands-on experience in
development and administration of reward systems
·
Experience: 4 years of experience in
similar or higher position.
·
Qualification/hands-on experience in
implementation of learning and development and performance management systems
·
Qualification/hands-on experience in
implementation of learning and development and performance management systems
·
Registered as a Practising HR
professional at IHRM
Behavioral Competencies required:
·
Emotional maturity and ability to
work in confidentiality
·
Have interpersonal skills above
average and ability to work in team
·
Have a sense of organization and
being proactive
·
Proficiency in computer skills
Working Environment / Conditions:
·
Work environment: Office-based with
frequent travel to the field
How to Apply
Please apply here for the Rescue Committee HR Manager on or before 29th November, 2017
Health Team Leader
Sector: Health
Employment Category: Fixed Term
Location: Kenya-Kakuma
Employment Category: Fixed Term
Location: Kenya-Kakuma
Under the supervision of the Field coordinator, the Heath
Team Leader shall be responsible for the overall designing and implementation
of the health program that encompasses Nutrition, RH/HIV, CHP, WPE, Safe
Programming and Clinical Services sectors.
S/he will also be responsible for implementation of
evidence based primary health care service delivery. He/she shall be expected
to monitor and ensure improvement and maintenance of the entire health
indicators as per SPHERE/UNHCR/WHO standards at the Camp.
Responsibilities
Program Planning, Implementation and
Evaluation:
·
Work with IRC Kenya Senior Management
team to ensure Kakuma health program objectives are achieved;
·
Prepare health proposals and budgets
in partnership with Field coordinator, Health Coordinator, Clinical services,
Nutrition, WPE, SP, CHP and RH/HI managers.
·
Ensure appropriate monitoring and
evaluation systems are in place for all health sectors in the camp;
·
Ensure that health provision is in
line with accepted SPHERE and National guidelines for all sectors
·
Maintain accurate and up to date
health profile of Kakuma refugees and respond in timely fashion to any
infectious or epidemic disease outbreaks;
·
Prepare monthly reports to UNHCR and
actively assist the IRC senior management in preparation of health related
donor reports.
·
Initiate technical evaluations,
surveys and situation analysis as required
Operations:
·
Overall responsible for commodity
security for drugs and hospital supplies;
·
Oversee the implementation of
safe-motherhood and reproductive health activities, including ANC, delivery
care, PNC, and FP.
·
Provide close technical support to
HIV AIDS program area, regarding design and implementation of a comprehensive
HIV program in Kakuma, to include VCT, PITC, OI prophylaxis and ARV provision;
·
Provision of overall development and
management of clinical and training protocol/ guidelines;
·
Authorize medical evacuation of
staff;
·
Monitor usage of IRC health supplies
and assets in accordance with donor regulations;
·
Assist in the recommendation of
promotions, disciplinary action and termination of health staff to the Field
coordinator.
Finance and Grant Management
·
Ensure budget spending according to
approved budgets, review and analyse budgets versus actual expenditures and
take remedial measures;
·
Facilitate grant opening meetings and
BVA meetings
·
Recommend appropriate budget
revisions to ensure maximum use of financial resources;
·
Provide overall leadership and
supervise health program staff in development and implementation of procurement
and spending plans.
Communication Representation and
Reporting:
·
Represent IRC in all inter-agency
coordination and technical meetings in kakuma and Nairobi;
·
Enhance coordination and working
relationship with the Ministry of Health and other Implementing partners
·
Keep the IRC senior management team
up-to-date on all developments in the field.
·
Lead and facilitate donor visits and
other missions
Human Resources
·
Directly supervise Clinical Services
manager, Community Health Program manager, HIV/AIDS manager, Nutrition Manager,
SP and WPE managers.
·
In coordination with the Field
Coordinator, determine health program staffing needs and assure such positions
are filled in timely fashion;
·
Directly responsible for IRC staff
health and medical evacuations.
·
Ensure that staffs in the entire
health department have updated job descriptions and performance objectives.
Qualifications
·
University Degree in Health related
field.
·
A Master’s degree in Public Health
will be desirable
·
Over five years of field work
experience on comprehensive primary health programs in resource poor settings.
·
Experience in refugee camp settings
will be an added advantage.
·
Strong management, assessment,
project planning, organizational, interpersonal, and communication skills
·
Skills in program and budget
management
·
Demonstrated proposal writing and
reporting skills – Fluency in English and Kiswahili
·
Strong communication, people
management and analytical skills
·
Ability to work under pressure in an
unstable security environment
·
Ability to multitask, manage pressure
and flexibility
Required Experience &
Competencies:
·
Over five years of field work
experience on comprehensive primary health programs in resource poor settings.
·
Experience in refugee camp settings
will be an added advantage.
·
Strong management, assessment,
project planning, organizational, interpersonal, and communication skills
·
Skills in program and budget
management
·
Demonstrated proposal writing and
reporting skills – Fluency in English and Kiswahili
·
Strong communication, people
management and analytical skills
·
Ability to work under pressure in an
unstable security environment
·
Ability to multitask, manage pressure
and flexibility
·
Cultural sensitivity
·
Computer literacy- Microsoft Word and
Microsoft Excel
How to Apply
Apply for the IRC Health Team Leader on or before 29th November, 2017
Kenyan nationals are encouraged to apply. International
allowances are not available for this position. Salary and employee benefits
are compliant to the Kenyan NGO Sector.
Disclaimer:
Please take
note that International Rescue Committee (IRC) does not ask for any fees in
connection with its recruitment processes. In the event that you receive any
request for payment of any sort, please get in touch with us on Tel: +(254-020)
2727730, Email: IRCKenya@rescue.org or report to the nearest police.