Japan Center for Conflict Prevention
(JCCP)
Job Vacancy: Finance
and Administration Assistant
Japan Center for Conflict Prevention
(JCCP) is an international Non-Governmental Organization established in 1999 in
Japan, with its headquarters in Tokyo Japan and an office in Nairobi Kenya.
JCCP’s mission is to build peace and
resilient livelihoods, and help vulnerable groups and individuals recover from
the effects of conflict, for sustainable development.
JCCP’s Office in Nairobi Kenya is
seeking to urgently recruit a Finance and Administration Assistant who will be
in charge of administration and support Finance and Logistics Officer in the
assigned projects.
This is a temporary position for only
two and half month starting from January to mid-March.
The successful candidate will be
located in Nairobi and will be expected to start work in January 2018.
Duties and Responsibilities:
Under the direct supervision of
Grants Manager and Finance and Logistics Officer, the main duties and
responsibilities of Finance and Administration Assistant will be as follows:
Contract Period: From the beginning of January to middle of March
Contract type: Full time
1. Financial Management
·
Assist Finance and Logistics Officer
to manage day-to-day accounting processes and procedures.
·
Assist Grant Manager and Finance and
Logistics Officer in preparing financial documents for audits.
·
Assist Grant Manager in developing
and analyzing organizational/ project budgets.
·
Support budget and forecasting
activities.
·
Assist with financial reporting as needed,
including organization office finances in coordination with the Finance and
Logistics Officer
·
File finance related documents in a
timely manner.
2. Administration
·
Assist in matters of registration,
work permits for non- local staff.
·
Ensure up-to-date status and records
of asset lists, and that office and medical insurance and are in line with
donor regulations.
·
Ensure timely and cost-effective
maintenance of office premises
·
Ensure that all office equipment are
serviced regularly and in good working condition.
3. Procurement and Logistics
·
Assist Finance and Logistics Officer
with transport logistics and ensure that the needs of staff/office are met
adequately.
·
Assist Finance and Logistics Officer
and the project team in ensuring that all other logistics arrangements are
prepared effectively.
·
Support procurement process and
procedure.
4. Knowledge Management
·
Develop and update knowledge-based
products as required on financial management.
·
Institutionalize and disseminate
knowledge within JCCP office through content/data management.
·
Ensure synthesis and dissemination of
lessons learnt and best practices in financial management within the finance
and administration section.
·
Perform other related duties as
required.
Requirements
·
A business related degree with a
minimum of Certified Public Accountant-Section 2.
·
At least two (2) years of experience
working in finance and administration for NGOs, international organizations or
in the private sector.
·
Good command of computer
applications, particularly Microsoft Office Word, Excel, and Outlook.
·
Fluency in both written English and
Swahili.
·
Desirable experience in preparing for
audits.
·
Desirable experience in using the
QuickBooks (accounting software).
·
Desirable familiarity with regulation
for the Kenya Revenue Authority on taxes, NGO Board requirements for NGOs, and
Immigration requirements for work permit.
·
A team player with ability to build
and maintain relationships with supervisors, colleagues and partners.
·
Self-motivated with ability work
under minimum supervision and to meet deadlines
·
Seeks inputs and feedbacks from
others.
·
Ability to handle challenges of
working in a changing environment.
Application Procedure
Please send a cover letter, a
detailed CV with contact details of three references to jccpkenya@jccp.gr.jp.
The email application should be
marked as ‘Application for Senior Finance and Administration Officer’ in the
subject.
Deadline for Application is 21st
November 2017.
Only shortlisted candidates will be
contacted.
JCCP is an equal opportunity employer;
all suitable candidates are encouraged to apply.
Website:
http://www.jccp.gr.jp/english/