Sanergy is looking for a qualified Administrative Assistant to join our Business
Risk Management team on a full- time basis.
Location: Nairobi, Kenya
Who we are: Sanergy is an
award-winning social venture that builds healthy, prosperous communities by
making safe sanitation accessible and affordable in Africa’s urban informal
settlements.
We collect the waste regularly and safely
remove it from the community. Finally, we convert the waste into valuable
agricultural inputs, which we sell to Kenyan farmers.
About the role: The team works to ensure that all company operations are conducted in a transparent manner that promotes accountability for all company expenditure.
About the role: The team works to ensure that all company operations are conducted in a transparent manner that promotes accountability for all company expenditure.
This role will support the administrative
needs of the Business Risk Management team which focuses on legal, regulatory
and audit related issues.
The role holder will be supporting
multiple team members ranging from full time staff to fellows within the
organisation ranging from entry level to senior management.
A typical day for you might include the following
A typical day for you might include the following
·
Under
limited supervision, performs complex administrative duties(e.g. preparing
letters,memos and reports) using standard policies, procedures and
guidelines.
·
Resolves
simple Business Risk Management related inquiries via telephone, email,
correspondence or in person.
·
Organizes,
manages, coordinates, and monitors tasks to meet deadlines.
·
Sends,
sorts and distributes mail originating from Business Risk Management team to
external stakeholders.
·
Photocopies,
prints and faxes information where applicable to both internal and external
stakeholders of the team while managing filing and records
·
Schedules
and maintains calendar of appointments, meetings and plans and schedules onsite
and offsite meetings for the team.
·
Works
with the relevant internal stakeholders to get and maintain BRM office supplies
and an inventory of the same
·
Assists
Business Risk Management staff in various activities such as coordinating
information flow, preparing contracts for distribution to various talent
partners across the organisation, completing and processing expense reports
against the team’s budget, reimbursements and other forms for approved legal
training's, handling and processing sensitive and confidential documents,
creating and maintaining databases/files/reports, and/or reviewing/proofreading
and processing proposals, documents, reports, and files.
·
Works
independently to structure administrative tasks to obtain required outcome
using complex software applications in managing and completing workload tasks.
Skills and qualifications you’ll need
·
Diploma
in administration/ secretarial studies from a reputable institute
·
At
Least 2 years full time working experience in a busy office set up supporting
at least one member in senior leadership
·
Experience
working with legal practitioners and handling legal documentation is added
advantage
·
Demonstrable
expertise in Microsoft packages.
·
Strong
command of the English language, both written and spoken
·
Ability
to maintain high levels of confidentiality
·
Strong
organizational skills.
·
Strong
interpersonal, communication & presentation skills (verbal, written) and
the ability to build effective internal and external client relationships.
·
Ability
to exercise tact, courtesy, and judgment in working with all levels of staff.
·
Pleasant,
energetic, confident, with a positive, can-do attitude, good work ethic and
professionalism.
·
Proactive,
able to multi-task, prioritize work, meet deadlines & works effectively
under pressure with minimum supervision
·
Demonstrated
initiative in developing solutions to meet complex administrative/technical
needs of work group.
·
Demonstrated
ability to maintain equilibrium and focus in a demanding, fast-paced work
environment and be a team player.
Qualities you’ll need to fit in well among
the Sanergy-Stars
·
A
collaborative spirit that compels you to work beyond your team
·
A
desire to understand and serve customers
·
A
willingness to embrace diversity, integrity and empathy
·
An
innovative approach to assessing and testing new ideas
·
An
enthusiasm to achieve set targets and improve yourself professionally
The perks you’ll have
·
A
holistic benefits package
·
Unparalleled
opportunities for personal and professional growth
·
A
unique chance to tackle critical challenges of sanitation, economic empowerment
and food security
Join a team you’ll love
To apply, please CLICK HERE to submit a cover letter and your 1-page resume/CV.
To apply, please CLICK HERE to submit a cover letter and your 1-page resume/CV.
The deadline for submission of applications
is on 27th November 2017.