Administrative
Assistant
The International Center for Tropical
Agriculture (CIAT) – a member of the CGIAR Consortium (www.cgiar.org) –
develops technologies, innovative methods, and new knowledge that better enable
farmers, especially smallholders, to make agriculture competitive and
profitable as well as sustainable and resilient. CIAT conducts research for
development in tropical regions of Latin America, Africa, and Asia
(www.ciat.cgiar.org)).
Duties
·
Coordinate visits of finance and
administration (F&A) staff from HQ and the country offices by handling
logistics and relevant appointments.
·
Review documents for the F&A
coordinator’s approval/signature.
·
Assist in the quarterly monitoring
and consolidation of workplans and achievements of regional F&A teams.
·
Coordinate and ensure efficient
delivery of services/supplies to the F&A Unit.
·
Schedule and organize F&A staff
meetings in collaboration with the coordinator, take minutes and assist in
following up actions points.
·
Assisting with itinerary planning,
flight and accommodation reservations for F&A staff and forums.
Support logistics processes by raising purchase requisitions through the organizational ERP
Manage the CIAT main front office
Maintaining and synthesizing a record of all CIAT agreements in the region keeping the F&A coordinator aware of due dates for renewal.
Support logistics processes by raising purchase requisitions through the organizational ERP
Manage the CIAT main front office
Maintaining and synthesizing a record of all CIAT agreements in the region keeping the F&A coordinator aware of due dates for renewal.
Qualifications
·
Degree in Business Administration,
Management or other relevant subject with proven office management skills
·
Two years’ relevant work experience
in a closely related field gained in an international organization.
·
High level of computer skills,
ability to learn new applications quickly
·
Excellent written and oral
communication skills
·
Knowledge of regional and
international travel requirements
·
Strong ability to co-ordinate,
prioritize and organize workload; take initiative and work under pressure.
·
Highly effective planning,
organizational and multi-tasking skills with a positive attitude and strong
administrative service orientation.
Terms of employment:
This is a national position and will
be for an initial period of One (1) Year, renewable subject to three (3)
months’ probation, assessment of performance, and availability of resources.
CIAT is an equal opportunity employer. It fosters a multicultural work
environment that values gender equality, teamwork, and respect for diversity.
How to Apply
Applicants are invited to visit http://ciat.cgiar.org/ciat-jobs to
submit their applications for this position, clearly indicating position title
as Administrative Assistant.
Applications closing date: 15th
November, 2017
Only short listed candidates will be
contacted