Administrative Assistant
We are looking for a reliable
Administrative Assistant who will undertake a broad set of administrative and
clerical tasks, such as providing support to our team, assisting in daily
office needs and managing our company’s general administrative activities,
particularly making meeting and travel arrangements, preparing reports and
maintaining appropriate filing systems. You will have to ensure the efficient
and smooth day-to-day operation of our office.
It is also required to have previous
experience as an Administrative or Executive assistant and familiarity with
operations in our industry.
Responsibilities
·
Manage phone calls and correspondence
(including calls, email, memos, letters, faxes and forms)
·
Arrange events, appointments and
travel
·
Organize/Attend meetings and take
detailed minutes
·
Prepare regularly scheduled reports
·
Organize contact lists and filing
systems
·
Meet and support visitors
·
Help clients and company
representatives contact each other
·
Review and update office policies and
procedures
·
Monitor office supplies and research
new deals and suppliers
·
Prepare and submit expense reports
·
Collaborate with the rest of the team
to handle requests and queries from customers and senior staff.
Requirements
·
3+ years’ experience of working on an
Administrative Assistant, Virtual Assistant or other relevant position
·
Significant experience with office
management systems and procedures, as well as with office equipment, such as
printers and fax machines
·
Good practical experience with MS
Office, G-suite, Quickbooks etc.
·
Strong time management and problem
solving skills with the ability to prioritize work
·
Outstanding written and verbal
communication skills, with close attention to detail
·
Strong organizational skills with the
ability to multi-task
·
Associate Degree/Diploma; additional
qualification as an Administrative Assistant or a Secretary will be a bonus
How to Apply