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Administration Assistant Job in Nairobi

Job Vacancy: Administration Assistant
Location: Nairobi
Duties and Responsibilities
·                     Courteously receiving clients as they approach the reception and promptly notifying the appropriate staff members of the client's presence.
·                     Answering phones, taking messages, transferring information and providing basic answers to questions about the services the company offers.
·                     Receive incoming mail, record, stamp, distribute and dispatch where necessary.

·                     Maintain records on all guests to the company and clearly indicate the nature of issues that draw the visitors  to the company
·                     Management of letters/cheques/parcels that are dropped at the reception for clients picks.
·                     Timely coordinating and confirming parcels i.e. cheques are ready for collection before activating errands while ensuring efficient mapping of errands for cost savings
·                     Assisting in the Procurement Process and management of inventory for stationery and other consumables
·                     Managing an active calendar of meetings and appointments for the Managing Director
·                     Keep record of the usage, topping up and charging of all office phones while ensuring all phones are in excellent working condition.
·                     Advising the Accounts department on receipt of cheques and ensuring prompt banking of the same
·                     Cost savings on all procurement including errands and office items
Qualification and Experience

·                     Bachelor/Diploma in Business Management
·                     3 years’ experience in similar role
·                     Strong communication and presentation skills
·                     Good organization and prioritization skills
·                     A high standard of written/spoken English
How to Apply

To apply, send your CV and cover letter only to before 15th November, 2017. 

Clearly indicate the position applied for on the subject line and expected remuneration.

Flexi personnel does not charge candidates for job placement

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