Administration Assistant Job in Nairobi

Job Vacancy: Administration Assistant
 
Location: Nairobi
 
Duties and Responsibilities
·                     Courteously receiving clients as they approach the reception and promptly notifying the appropriate staff members of the client's presence.
·                     Answering phones, taking messages, transferring information and providing basic answers to questions about the services the company offers.
·                     Receive incoming mail, record, stamp, distribute and dispatch where necessary.

·                     Maintain records on all guests to the company and clearly indicate the nature of issues that draw the visitors  to the company
·                     Management of letters/cheques/parcels that are dropped at the reception for clients picks.
·                     Timely coordinating and confirming parcels i.e. cheques are ready for collection before activating errands while ensuring efficient mapping of errands for cost savings
·                     Assisting in the Procurement Process and management of inventory for stationery and other consumables
·                     Managing an active calendar of meetings and appointments for the Managing Director
·                     Keep record of the usage, topping up and charging of all office phones while ensuring all phones are in excellent working condition.
·                     Advising the Accounts department on receipt of cheques and ensuring prompt banking of the same
·                     Cost savings on all procurement including errands and office items
Qualification and Experience

·                     Bachelor/Diploma in Business Management
·                     3 years’ experience in similar role
·                     Strong communication and presentation skills
·                     Good organization and prioritization skills
·                     A high standard of written/spoken English
How to Apply

To apply, send your CV and cover letter only to recruit@flexi-personnel.com before 15th November, 2017. 

Clearly indicate the position applied for on the subject line and expected remuneration.

Flexi personnel does not charge candidates for job placement