Office Assistant
A growing Insurance Brokerage and
Actuarial consultancy firm is looking for an Office Assistant for its office
based in Nairobi. Helps maintain an efficient office environment. Provides
administrative, secretarial and clerical support to others in the office.
Responsibilities
·
Keep office area clean and tidy which
involves regular office cleaning.
·
Prepare office tea.
·
Answer phones and transfer to the
appropriate staff members.
·
Greet and direct clients to the
correct staff member
·
Coordinate messenger service
(outgoing and incoming mail for distribution)
·
Deliver letters, parcels, documents
to various offices and locations as directed.
·
Ensure smooth transportation of staff
and resources as required.
·
Ensure that organizational vehicles
are well maintained and regularly serviced.
·
Liaising with customers, suppliers,
managers, sales and marketing and all other departments in the organization
·
Update and maintain databases such as
mailing lists, contact lists and client information
·
Retrieve information when requested
·
Co-ordinate and maintain staff
administrative records such as staff parking, staff phones and company credit
cards
·
Co-ordinate and organize appointments
and meetings
·
Assist with event planning and
implementation
·
Monitor and maintain office supplies
and ensure office equipment is properly maintained and serviced
·
Any other duties that may be required
from time to time by the company.
Qualifications
·
Diploma/Certificate in Business or
any other Business related course.
·
Neat and smart.
·
A clean Driving License, including
motorbike ( class EFG)
·
Competent computer skills including
MS Office or equivalent
·
Internet skills including use of
e-mails, group messaging and information gathering
·
A minimum of 1 year experience in a
related position.
·
Fluency in English and Smartness.
·
Reasonable knowledge of Nairobi and
its environs.
·
Marketing skills – Mandatory.
·
Organization and planning skills,
Work management and prioritizing skills
·
Attention to detail,
Accuracy;Flexibility;Reliability;Teamwork
Salary Negotiable
Other allowances like medical, Group Personal Accident, Group life
Other allowances like medical, Group Personal Accident, Group life
How to Apply
CV to be emailed to finance@wilsmart.com