The African Union
Job Vacancy: Assistant
Accountant
Reference Code:AAIBAR03
The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a new partnership worldwide.
Reference Code:AAIBAR03
The African Union, established as a unique Pan African continental body, is charged with spearheading Africa’s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a new partnership worldwide.
In seeking to achieve these objectives, the
African Union intends to strengthen its capacity to deliver by, among others,
the implementation of new organization structure and the filling of regular and
short-term vacant posts.
The Interafrican Bureau for Animal
Resources (IBAR) is an African Union Institution under its Department of Rural
Economy and Agriculture, and located in Nairobi, Kenya, which is aimed to
transform the African livestock sector for enhanced contribution to
socio-economic development and equitable growth.
The Commission of the African Union invites
applicants who are citizens of Member States for the regular post of Assistant
Accountant in IBAR.
Job Title: Assistant Accountant
Grade: GSA5
Supervisor: Snr. Finance
Officer, AU-IBAR
Duty Station: Nairobi,
Kenya
JOB DESCRIPTION SUMMARY: Under the supervision of the Senior Finance Officer the Assistant Accountant shall act as a support staff member within the finance department by performing accounting and payroll tasks for African Union.
MAIN DUTIES AND RESPONSIBILITIES
JOB DESCRIPTION SUMMARY: Under the supervision of the Senior Finance Officer the Assistant Accountant shall act as a support staff member within the finance department by performing accounting and payroll tasks for African Union.
MAIN DUTIES AND RESPONSIBILITIES
a) Accounting
i. Manage a complete financial function of
the Mission which would include a number of different and diverse operations
and inter-related accounts of the financial system;
ii. Process and verify all bank payment and
ensure that the accompanying supporting documents are complete and accurate;
iii. Keep and update financial records of
the office;
iv. Maintain updated Personnel data (staff
contract, leave management, up-to-date personnel information…)
v. Maintain up to date files for service
providers/contracts;
vi. Journalize monthly exchange difference
and bank charges on the various payments effected through Foreign and Local
bank accounts of the Mission;
vii. Adjust the local bank balance at the
end of each month;
viii. Prepare bank reconciliations;
ix. Draft various correspondence related to
financial and administrative matters and submit to the supervisor;
x. Prepare financial statements to be
audited;
xi. Prepare Financial Reports for
consideration of the AU Headquarters and Donors as well as the certification of
general expenditures;
xii. Ensure that accurate and complete
accounting, reporting and internal control systems are functioning and that all
relevant records are maintained accurately;
xiii. Provide advice on financial and
administrative policies, their application and related procedures for the
office in accordance with the Financial Rules and Regulations, Staff Regulation
and Rules and various circulars.
xiv. Provide advice and corrective actions
in response to audits and other queries to ensure adherence to the
Organization’s Financial Rules and Regulations, Staff Rules as well as
administrative instructions and circulars;
xv. Perform any other financial and
administrative related duties as may be assigned by supervisors.
Tasks
Tasks
b) Payroll
i. Maintaining payroll information by
collecting, calculating, and entering data.
ii. Updating payroll records by entering
changes in exemptions, insurance coverage, savings deductions, and job title
and department/division transfers.
iii. Preparing reports by compiling
summaries of earnings, taxes, deductions, leave, disability, and non-taxable
wages.
iv. Determining payroll liabilities by
calculating employee salary, statutory and other legal deductions income and
other compensation payments.
v. Resolving payroll discrepancies by
collecting and analyzing information.
vi. Providing payroll information by
answering questions and requests.
vii. Maintaining payroll operations by
following policies and procedures; reporting needed changes.
viii. Maintaining employee confidence and
protecting payroll operations by keeping information confidential.
ix. Contributing to team effort by
accomplishing related results as needed.
1. QUALIFICATION AND WORK EXPERIENCE
REQUIRED
Academic Qualification
·
A
Diploma in Accounting, Finance or Business Management
·
Candidates
must have at least 5 years of progressive work experience in accounts or
finance.
Knowledge, skills and abilities
·
Excellent
interpersonal skills and ability to organize and motivate others and to work in
a multicultural environment.
·
Excellent
computer skills; Microsoft Office, Internet Explorer, SAP, etc ;
·
Work
experience in accounting packages is an advantage
·
Good
skills in planning and organization
·
Good
negotiation skills, good communication and presentation skills
2. LANGUAGE REQUIREMENT: Proficiency
in one African Union language is required (English, French, Arab and
Portugese). Proficiency in one additional language is an advantage.
3. TENURE OF APPOINTMENT
The appointment will be made on a regular
term contract for a period of three (3) years, of which the first twelve (12)
months will be considered as a probationary period.
4. GENDER MAINSTREAMING
The AU Commission is an equal opportunity
employer and qualified women are strongly encouraged to apply.
5. REMUNERATION
Indicative basic salary for this position
is US$ 14,852 (GSA5 Step 1) per annum plus other related entitlements such as
post adjustment (42% of basic salary), Housing allowance US$13,248.00 (per
annum), education allowance (75% of tuition and other education related
expenses for every eligible dependent up to a maximum of US$7,800.00 per child
per annum), etc. for internationally recruited staff of the Commission
6. HOW TO APPLY
Applications must be made through the AUC
E-recruitment Websitehttp://www.aucareers.org not later than 13th
November 2017.
Requirements
Applications are pre-screened by the system
according to the published requirements of the job opening on the basis of the
information provided in the application.
In relation to the requirements of the job
opening, applicants must provide complete and accurate information pertaining
to their qualifications, including their education, work experience, and
language skills.
Each applicant must bear in mind that
submission of incomplete or inaccurate applications may render that applicant
ineligible for consideration for the job opening. Initial screening and
evaluation of applications will be conducted on the basis of the information
submitted.
Applications cannot be amended following
submission. Candidates under serious consideration for selection will be
subject to a reference-checking process to verify the information provided in
the application.
Directorate of Administration and Human
Resource Management
African Union Commission
Addis Ababa, Ethiopia
Contract Type: Regular (Long Duration)
Employment Fraction: Full-time
Branch: IBAR, Nairobi
Branch: IBAR, Nairobi