Programme Assistant
Working to support the Somalia
Conflict, Security and Stability Fund programme, the individual will manage
project related resources, information and support project implementation,
management and delivery. The individual will also be required to provide
administrative support to the CSSF Somalia team.
Responsibilities
·
Act as initial point of contact for
project/programme related enquiries (Security Sector Reforms and on other CSSF
programmes);
·
Manage and coordinate logistics for
project/programme related training activity, team meetings, events, visits and
workshops including organising flight, transport and hotel bookings;
·
Maintain records and information on
project activity and expenditure;
·
Manage and coordinate logistics for
project/programme related training activity, team meetings, events, visits and
workshops including organising flight, transport and hotel bookings;
·
Manage and monitor project
expenditure and maintain financial and progress reports. Review and process all
expense claims and invoices for SSR programme, manage the reconciliation of
expenses with the forecasts, review implementing partners’ activity based
budgets and provide data from FCO accounting system and implementing partners
for the monthly financial reporting requirements;
·
Provide end to end support for
procurement activity including fulfilling prism related responsibilities such
as requisitioning, receiving, and troubleshooting invoices on hold, processing
payment of supplier invoices and providing data for financial reporting
requirements;
·
Provide support to the Somalia Local
Strategy Board (LSB), coordinating meetings, collating and distribution of
meeting papers and circulating the agenda as required.
·
Coordinate extensively with service
units and liaise frequently with staff members across other sections within BHC
Nairobi, British Embassy Mogadishu, the region and London;
·
Provide administrative support to the
SSR teams during compliance and programme reporting by preparing data/material
needed for routine reporting to seniors and other stakeholders.
·
Provide administrative support to the
head CSSF Eastern Africa and the team as a whole
·
Occasional travel to Mogadishu to
support programme delivery with HMG partners as well as external stakeholders
Qualifications
·
Strong administrative skills,
·
Good administrative and IT Skills (a
working knowledge of Microsoft Excel and Word is essential),
·
Oral and written communication and
customer service skills.
·
Highly organised, able to take
initiative and to work accurately within deadlines.
·
Able to obtain security clearance to
Official-Sensitive
·
Desirable qualifications and
experience
·
Good team player and previous
experience in project management
·
Basic financial management skills
·
Able to work under minimal
supervision
·
Required competencies
·
Making Effective Decisions,
Collaborating and Partnering, Managing a Quality Service, Delivering at Pace
How to Apply
Qualified Candidates to apply here
Application deadline
20 September 2017
20 September 2017
Regional Crisis Adviser
British diplomatic posts overseas are
at the frontline of a UK government response to an overseas crisis affecting
British people and interests. This role focuses on ensuring that they have the
right, plans and skills to be able to respond to a range of different crisis
scenarios. Within your region you will be responsible for understanding the
risks that different posts face and their overall preparedness and providing
support and advice to help them improve their ability to respond.
You will be expected to champion the
Foreign and Commonwealth Office’s (FCO) clear crisis management methodology and
training products, supported and directed by the FCO Crisis Management
department in London and working closely with our regional consular staff.
Although this role is based in
Pretoria you will need to be able to form close working relationships with the
posts in your region, prioritising those with the greatest need for support and
travelling to deliver training and advice.
You will benefit from excellent
learning and development opportunities, which will allow you to deepen your
crisis management skills as well as a supportive network of colleagues both in
London and overseas.
Responsibilities:
·
Network and Post Support: To
prioritise crisis preparedness work in your region based on an understanding of
risk and horizon scanning. To act as expert adviser to Post Crisis Management
Committees making recommendations to ensure policy and guidance is followed by
Posts. To encourage and help embed a ‘whole of mission approach’ to planning
and crisis preparedness.
·
Quality Assurance: To advise posts on
development of their crisis management plans (CMPs), and crisis preparedness
working to achieve a consistent quality across the region, merging local
knowledge with central crisis management guidance. Work with CMD’s Planning Team
to indentify risks, capability and capacity gaps and to helps posts take steps
to improve their preparedness.
·
Training & Exercising: Deliver
effective crisis workshops, tabletop and design semi-live exercises in your
region liaising closely with the CMD Training & Exercising Team and using
the latest training approaches and materials. Identify any potential
learning/skills gaps in crisis management techniques and work with CMD to
address them. Help CMD to coordinate and prioritise regional exercises, and assist
in the delivery of overseas training events. Support crisis managers to
encourage colleagues to complete the crisis content of the Diplomatic Academy’s
foundation level. Champion the various learning methods to help promote and
develop crisis management learning in region.
·
Stakeholder Engagement: to actively
support Posts’ engagement with host governments and major UK crisis management
stakeholders to ensure good understanding of host country and regional crisis
structures and maintain up-to-date liaison contacts.
·
Lessons Learned: participate in, and
facilitate where appropriate (e.g. for locally managed crises), the crisis
lessons learned process. To identify, record and share best practice
regionally. Working with CMD to ensure lessons learned are taken forward and
incorporated back into CMPs across the region.
·
Crisis Hub: act as a champion for our
Crisis IT system Crisis Hub and ensure relevant staff across the region keep
their skills and access up-to-date to reflect latest developments of Crisis Hub.
·
Crisis Response: working with CMD and
the CRD provide advice and support to posts in crisis.
Qualifications
·
Essential qualifications and
experience
·
Excellent English language skills
(written and oral)
·
Experience of working in an
international or governmental organisation.
·
Excellent inter-personal,
communication and team working skills.
·
Excellent organizational skills and a
proactive approach.
·
Resilience, with ability to work
unsupervised and innovate
·
Self starter with strong time
management skills – able to work to deadlines and targets and manage a
sometimes heavy workload.
·
Excellent IT skills (Outlook,
PowerPoint, Word and Excel)
·
Desirable qualifications and
experience
·
Experience of providing training in a
professional environment, ideally with an externally validated professional
accreditation, such as CIPD.
·
Familiarity with crisis management
issues and techniques
·
A familiarity with crisis issues and
an ability to understand risks across a range issues
·
Familiarity with UK consular
procedures
How to Apply
Qualified Candidates to apply here