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Receptionist Job in Kenya

Receptionist
Duma works is recruiting a receptionist for our client; a medium sized law firm in Nairobi, Kenya.
The law firm is seeking a dynamic, well-qualified and highly motivated individual to fill the position of Receptionist/Legal Secretary
Responsibilities

·         Greeting and receiving clients and visitors and answering their inquiries
·         Ensure cleanliness and organized arrangement of the reception area for optimum comfort of guest s and clients
·         Receive incoming calls and accurately route calls to the correct staff.
·         Gather, manage and disseminate information to ensure the smooth running of the office
·         Manage, sort and distribute incoming mailings, deliveries and other communications, as well as facilitate the dispatch of outgoing communication.
·         Schedules and arranges meetings and conferences and notifies interested parties.
·         Maintains follow-up/reminder systems to insure timely completion of projects
·         Perform standard office tasks, such as filing and maintaining records, copying documents, scheduling appointments and answering questions for visitors.
·         Take minutes and dictation during meetings.
·         Attend to clients and provide advice to clients as may be directed by the Advocate
·         Facilitate opening, managing, maintenance of client files and filing documents into the client files
·         Type, proofread, edit and print letters and other documents on word processor.
·         Draft and dispatch letters to clients and ensure they have been served with the letters and documents relevant to the case or meetings on time.
Qualifications
·         Diploma in Secretarial Work or equivalent
·         Must have previous work experience in a Law Firm
·         Have basic knowledge and understanding of legal terminology
·         3 years’ experience working in a similar role
·         Must be familiar with Court documents.
·         Excellent computer, communication and writing skills
·         Good planning and organization skills
How to Apply
Send your Cover Letter and detailed CV to apply@jobs.dumaworks.com marking the subject as “3051”, Your Full name & Phone number e.g. 3051 Barack Obama, +2547xxxxxxxx. If you don’t follow these instructions, your application will not go through.
Deadline for receiving applications: Wednesday, 20 September 2017
N.B.
* You will receive a confirmation email and an alert to take a basic screening test over SMS or online. The email with the test may not arrive immediately. Please be patient. The email/SMS test will typically be 5-8 questions to help us understand your background. Regular SMS rates apply to the test.

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