Receptionist
Duma
works is recruiting a receptionist for our client; a medium sized law firm in
Nairobi, Kenya.
The
law firm is seeking a dynamic, well-qualified and highly motivated individual
to fill the position of Receptionist/Legal Secretary
Responsibilities
·
Greeting and receiving clients and
visitors and answering their inquiries
·
Ensure cleanliness and organized
arrangement of the reception area for optimum comfort of guest s and clients
·
Receive incoming calls and accurately
route calls to the correct staff.
·
Gather, manage and disseminate
information to ensure the smooth running of the office
·
Manage, sort and distribute incoming
mailings, deliveries and other communications, as well as facilitate the
dispatch of outgoing communication.
·
Schedules and arranges meetings and
conferences and notifies interested parties.
·
Maintains follow-up/reminder systems
to insure timely completion of projects
·
Perform standard office tasks, such
as filing and maintaining records, copying documents, scheduling appointments
and answering questions for visitors.
·
Take minutes and dictation during
meetings.
·
Attend to clients and provide advice
to clients as may be directed by the Advocate
·
Facilitate opening, managing,
maintenance of client files and filing documents into the client files
·
Type, proofread, edit and print letters
and other documents on word processor.
·
Draft and dispatch letters to clients
and ensure they have been served with the letters and documents relevant to the
case or meetings on time.
Qualifications
·
Diploma in Secretarial Work or
equivalent
·
Must have previous work experience in
a Law Firm
·
Have basic knowledge and
understanding of legal terminology
·
3 years’ experience working in a
similar role
·
Must be familiar with Court
documents.
·
Excellent computer, communication and
writing skills
·
Good planning and organization skills
How to Apply
Send
your Cover Letter and detailed CV to apply@jobs.dumaworks.com marking the subject as “3051”, Your Full name & Phone
number e.g. 3051 Barack Obama, +2547xxxxxxxx. If you don’t follow these
instructions, your application will not go through.
Deadline
for receiving applications: Wednesday, 20 September 2017
N.B.
*
You will receive a confirmation email and an alert to take a basic screening
test over SMS or online. The email with the test may not arrive immediately.
Please be patient. The email/SMS test will typically be 5-8 questions to help
us understand your background. Regular SMS rates apply to the test.
