Receptionist
Duma
works is recruiting a receptionist for our client; a medium sized law firm in
Nairobi, Kenya.
The
law firm is seeking a dynamic, well-qualified and highly motivated individual
to fill the position of Receptionist/Legal Secretary
Responsibilities
·
Greeting and receiving clients and
visitors and answering their inquiries
·
Ensure cleanliness and organized
arrangement of the reception area for optimum comfort of guest s and clients
·
Receive incoming calls and accurately
route calls to the correct staff.
·
Gather, manage and disseminate
information to ensure the smooth running of the office
·
Manage, sort and distribute incoming
mailings, deliveries and other communications, as well as facilitate the
dispatch of outgoing communication.
·
Schedules and arranges meetings and
conferences and notifies interested parties.
·
Maintains follow-up/reminder systems
to insure timely completion of projects
·
Perform standard office tasks, such
as filing and maintaining records, copying documents, scheduling appointments
and answering questions for visitors.
·
Take minutes and dictation during
meetings.
·
Attend to clients and provide advice
to clients as may be directed by the Advocate
·
Facilitate opening, managing,
maintenance of client files and filing documents into the client files
·
Type, proofread, edit and print
letters and other documents on word processor.
·
Draft and dispatch letters to clients
and ensure they have been served with the letters and documents relevant to the
case or meetings on time.
Requirements
·
Diploma in Secretarial Work or
equivalent
·
Must have previous work experience in
a Law Firm
·
Have basic knowledge and understanding
of legal terminology
·
3 years’ experience working in a
similar role
·
Must be familiar with Court
documents.
·
Excellent computer, communication and
writing skills
·
Good planning and organization skills
How
to Apply
Send
your Cover Letter and detailed CV to apply@jobs.dumaworks.com marking the subject as “3051”, Your Full name & Phone
number e.g. 3051 Barack Obama, +2547xxxxxxxx. If you don’t follow these
instructions, your application will not go through.
Deadline
for receiving applications: Wednesday, 20 September 2017
N.B.
*
You will receive a confirmation email and an alert to take a basic screening
test over SMS or online. The email with the test may not arrive immediately.
Please be patient. The email/SMS test will typically be 5-8 questions to help
us understand your background. Regular SMS rates apply to the test.
If
you apply and don’t meet these minimum qualifications, we won’t be able to
forward your application to the employer.