Personal Secretary
REF: MCPSB/184/2017
Responsibilities
·
Maintaining high standards of
cleanliness and orderly working environment in the office of the governor.;
·
Ensuring proper standards of
maintenance and arrangement of office pantry are met as required such as
setting beverages on the table
·
Maintain privacy and confidentiality
when dealing with confidential documents
·
Answer and manage incoming calls to
facilitate service delivery
·
Receive and interact with visitors
and other staff to facilitate service delivery
·
Handle incoming and outgoing mails,
reports and other documents
·
Prepare and edit correspondence,
communications, presentations and other documents
·
Organize and maintain diaries and
make required appointments
·
Arrange and coordinate meetings and
events
·
Record, transcribe and distribute
minutes of meetings
·
Manage and maintain schedules,
appointments and travel arrangements
·
Conduct research, assemble and
analyze data to prepare reports and documents
·
Filing and maintenance of office
correspondence and other documents
·
Ensure smooth flow of information by
monitoring, corresponding to and distributing incoming communications
·
Build effective link between the
executive the clients and other colleagues
·
Ensure all office windows and doors
are opened in the morning and that they are secured in the evening
·
Liaise with various departments to
collect information and respond to request
Qualifications
·
Be a Kenyan citizen
·
Diploma or Higher Diploma in
Secretarial Studies from a recognized institution in Kenya
·
A certificate in computer
applications from a recognized institution; and
·
Minimum 3 years relevant work
experience in a busy organization.
·
Shorthand III (100 wpm)
·
Typewriting III (minimum 50 wpm) or
Computerized Document Processing III
·
Secretarial Duties II, Office
Management III or Office Administration and Management III; Business English
III or Communications III Commerce III.
How to Apply
All applications should be submitted
in a sealed envelope clearly marked on the top left side indicating the
reference number for position applied for and addressed to:
The Secretary/CEO
Migori County Public Service Board
P.O Box 365- 40400, Suna
Hand delivered applications should be dropped at the offices of the Migori County Public Service Board located at Msomi Teachers’ College on Migori/Isebania Highway.
All applications should reach the Secretary/CEO Migori County Public Service Board on or before Friday 6th October, 2017. Shortlisted candidates will be required to produce their original identity cards, academic and professional certificates and testimonials. For candidates to meet the requirements of chapter six of the Constitution of Kenya 2010, applicants must obtain the following clearance:
Tax compliance certificate from KRA
Clearance certificate from HELB
Clearance certificate from Ethics and Anticorruption Commission (EACC)
Certificate of good conduct from Criminal Investigation Department
P.O Box 365- 40400, Suna
Hand delivered applications should be dropped at the offices of the Migori County Public Service Board located at Msomi Teachers’ College on Migori/Isebania Highway.
All applications should reach the Secretary/CEO Migori County Public Service Board on or before Friday 6th October, 2017. Shortlisted candidates will be required to produce their original identity cards, academic and professional certificates and testimonials. For candidates to meet the requirements of chapter six of the Constitution of Kenya 2010, applicants must obtain the following clearance:
Tax compliance certificate from KRA
Clearance certificate from HELB
Clearance certificate from Ethics and Anticorruption Commission (EACC)
Certificate of good conduct from Criminal Investigation Department
