SAPCONE
Vacancy: Finance
Officer
Purpose: To support SAPCONE with a range of Financial and
Administrative support.
Report to: Finance and Administration Manager
Location: Lodwar Office
Closing date: 6th October, 2017
About SAPCONE: SAPCONE is a Kenyan based non-profit making indigenous
organization with diverse development in Kenya and more so in ASAL and South
Omo zone in Ethiopia.
The main activities have revolved
around; good governance and human rights, education and child protection
initiatives and natural resource management.
SAPCONE involved in other community
development interventions such as rain water harvesting and livelihoods
Programmes that are labor intensive like road works and sanitation improvements
in households in and around Turkana County.
It also deals with civic education
and promotes peace building and conflict mitigation, Emergency response,
Conflict early warning and families’ re-unification as a result of cross border
atrocities among other programmes and projects.
Job Description
The Finance Officer will provide support
to the finance and administration manager on the day-to-day finances.
Finance:
·
Record financial transactions in line
with SAPCONE & donor requirements.
·
Process timely payments for goods and
services received.
·
Managing and reconciling bank/cash
books, preparation of monthly financial accounts for submission to SAPCONE,
ensuring financial and resource accountability and effective management of
records as required for auditing.
·
Adhere to the Head of
Support/Director instructions (as Budget Holder) to ensure that expenditures
are in line with SAPCONE policies and financial procedures.
·
Coordinate any interim and annual
audits.
·
Ensure proper accounting of project
recoveries and income recognition.
·
Maintain, at all times, accurate and
up-to-date financial record and provide information when required.
·
Establish and prepare accurate and
timely information for financial monitoring and progress of programme funds and
grants.
·
Prepare monthly cash flow
projections, assisting the HOS in preparing monthly cash forecast according to
donor requirements, as requested.
·
Maintain collection and storage of
regular financial reports and budget records.
·
Ensure adherence to the SAPCONE
finance and administration guidelines at all times.
·
Provide soft and hard copies of
monthly financial reports on deadline.
·
Assist in the preparation of donor
reporting, interim and final.
·
Preparation of Statutory remittance
to concerned bodies as provided for in the payroll – NHIF, NSIF, NSSF,
Consultants withholding tax remissions and Annual returns. This needs to be
done within the deadlines given.
·
Issuance and monitoring of Local
Purchase Orders (LPOs) for goods and services.
·
Be responsible for the posting of the
monthly finance pouch and include all necessary documents, as outlined by line
manager.
Other tasks:
·
Follow any procedures and guidelines
as laid out by SAPCONE and provide comments on where it can be more effective
for the programme.
·
Work in close collaboration with
other staff members, and provide back up support where necessary.
·
Liaise and communicate through line
management
·
Any other duties specified by the
Head of Support or Director as appropriate for the role.
Person Specification
·
Kenyan national
·
BSc in Business Finance, Finance or
other related fields preferred
·
CPA qualified preferred section 6 or
CPA K.
·
Proven experience in financial
accounting of not less than 2 years
·
Excellent computer literacy in Excel
and Word
·
Strong financial management
experience with admin experience a strong advantage
·
Experience in liaising with
Government, NGOs, UN and other organizations.
·
Experience in financial reporting on
UN,ECHO, DFID, OFDA, USAID grants
·
Experience in preparing, reporting
against and reforecasting budgets
·
Experience in Quick Books
·
Strong commitment to humanitarian
work, preferably with more than 2 years’ experience of working with an NGO
·
Good interpersonal and team working
skills, within a multicultural setting
·
Strong organizational and time
management skills
·
Good spoken and written English
·
Proactive approach to work and able
to work with limited supervision at various points
·
Familiarity with and commitment to
SAPCONE vision and mission, and willingness to promote this in the field.
To Apply
Please submit your Updated C.V. and
cover letter indicating the position on the subject line to hr@turkanapeople.org
handwritten application must be addressed to undersigned before close of
business on 6th October, 2017.
The Human Resource Coordinator,
SAPCONE-Turkana
P O Box 125, Lodwar 30500 Lodwar.
SAPCONE-Turkana
P O Box 125, Lodwar 30500 Lodwar.
Job
Vacancy: Emergency Child Protection Assistant
Reporting To:Child Protection Coordinator
Start Date: 13th October, 2017
Location: Lodwar
Deadline to
Apply: 6th October, 2017
About SAPCONE: Is a Kenyan based non-profit making indigenous
organization with diverse development in Kenya and more so in ASAL and South
Omo zone in Ethiopia.
Our head office is in Lodwar town in
Turkana County with core mandate empowering marginalized communities for
sustainable development
The main activities have revolved
around; good governance and human rights, education and child protection
initiatives and natural resource management.
SAPCONE involved in other community
development interventions such as rain water harvesting and livelihoods
Programmes that are labor intensive like road works and sanitation improvements
in households, in and around Turkana County.
It also deals with civic education
and promotes peace building and conflict mitigation, Emergency response,
Conflict early warning and families’ re-unification as a result of cross border
atrocities among other programmes and projects.
Role Purpose: To ensure the mainstreaming of child protection
interventions in Turkana Emergency Response by SAPCONE.
S/he will support child protection
assessment, monitoring and evaluation, and work with relevant stakeholders to
promote quality implementation of child protection interventions as per child
protection framework.
In the event of a major humanitarian
emergency, the role holder will be expected to work outside the normal role
profile and be able to vary working hours accordingly.
Key Areas of
Accountability:
Implementation of Child protection
Activities
·
Plans, organises and implement child
protection activities, supported by SAPCONE
·
Support case management at the
community level
·
Support monitoring and evaluation of
child protection activities in the community
·
Ensure proper follow up of child
protection related concerns and community feedback.
·
Ensure identification of child
protection gaps within the community.
·
Ensure development quality reports on
child protection activities.
·
Support collaboration and
partnerships with other child protection actors in the area.
·
Ensure gender mainstreaming in all
interventions, and inclusion and participation of children in their own
protection.
·
Support and ensure quality programs
and capacity building of emergency response staff, government officials and
stakeholders to: provide child protection, eliminate sexual abuse and gender
based violence.
·
Support development of child
protection response plans and master budgets and contributed to SAPCONE overall
response strategy.
·
Support coordination of child
protection actions and working groups in emergency response plan.
Emergencies
·
Participates in any emergency
activity or exploratory visit in or out of the SAPCONE area of work, being
prepared to intervene directly
Behaviours
(Values in Practice)
Accountability:
·
holds self-accountable for making
decisions, managing resources efficiently, achieving and role modelling SAPCONE
values
·
Holds the team and partners
accountable to deliver on their responsibilities – giving them the freedom to
deliver in the best way they see fit, providing the necessary development to
improve performance and applying appropriate consequences when results are not
achieved.
Ambition:
·
sets ambitious and challenging goals
for themselves and their team, takes responsibility for their own personal
development and encourages their team to do the same
·
widely shares their personal vision
for SAPCONE, engages and motivates others
·
Future orientated, thinks
strategically and on a global scale.
Collaboration:
·
builds and maintains effective
relationships, with their team, colleagues, Members and external partners and
supporters
·
values diversity, sees it as a source
of competitive strength
·
Approachable, good listener, easy to
talk to.
Creativity:
·
develops and encourages new and
innovative solutions
·
Willing to take disciplined risks.
Integrity:
·
honest, encourages openness and
transparency; demonstrates highest levels of integrity
Qualifications
·
Degree/Diploma in Development
Studies, Community Development, Social Sciences, or any child development
related field.
Experience and
Skills
Essential
·
2 year work experience in child
protection/ child right programming.
·
Commitment to SAPCONE values.
·
Ability and willingness to change
work practices and hours in the event of major emergencies including travelling
at short notice and for extended periods of
·
Flexible and positive approach to
working in a stressful and changing environment with limited resources,
·
Strong written communication skills
including proven experience in report writing
·
Computer literate;
·
Fluency in written and spoken English
Desirable
·
Ability to networking: Builds and
uses sustainable relationships and networks to support the work of SAPCONE.
·
Knowledge of the local language is an
added advantage
·
Problem Solving and Decision Making
ability: Takes effective, considered and timely decisions by gathering and
evaluating relevant information from within or outside the organization and
making appropriate judgements.
·
Ability to deliver Results: Takes
personal responsibility and holds others to account to deliver our ambitious
goals for children, continually improving own performance or that of the
team/organization.
·
Ability to Work effectively with
others: Works collaboratively to achieve shared goals and thrives on diversity
of people and perspectives. Knows when to lead and when to follow and how to
ensure effective cross- boundary working.
Additional job
responsibilities: The duties and responsibilities
as set out above are not exhaustive and the role holder may be required to
carry out additional duties within reasonableness of their level of skills and
experience.
Equal
Opportunities: The role holder is required to
carry out the duties in accordance with the SAPCONE Equal Opportunities and Diversity
policies and procedures.
Child
Safeguarding: We need to keep children safe
so our selection process, which includes rigorous background checks, reflects
our commitment to the protection of children any form of abuse.
Health and
Safety: The role holder is required to
carry out the duties in accordance with SAPCONE Health and Safety policies and
procedures.
How to Apply
Interested and qualified candidates
are required to submit their CV and mandatory cover letter,
certificates/testimonials as one document hr@turkanapeople.org indicating the
position on the subject line by 6th October, 2017.
Hand delivery applications indicating
the position can also be addressed to the HR Coordinator and dropped at the
SAPCONE in Lodwar.
The Human Resource Coordinator,
SAPCONE-Turkana
P O Box 125, LODWAR 30500 Lodwar.
SAPCONE-Turkana
P O Box 125, LODWAR 30500 Lodwar.
Job
Vacancy: Administrative Assistant
Reporting To:Finance and Administrative Manager
Start Date: 13th October, 2017
Location: Lodwar
Deadline to
Apply: 6th, October 2017
About SAPCONE: SAPCONE is a Kenyan based non-profit making indigenous
organization with diverse development in Kenya and more so in ASAL and South
Omo zone in Ethiopia.
Our head office is in Lodwar town in
Turkana County with core mandate empowering marginalized communities for
sustainable development
The main activities have revolved
around; good governance and human rights, education and child protection
initiatives and natural resource management.
SAPCONE involved in other community
development interventions such as rain water harvesting and livelihoods
Programmes that are labor intensive like road works and sanitation improvements
in households, in and around Turkana County.
It also deals with civic education
and promotes peace building and conflict mitigation, Emergency response, Conflict
early warning and families’ re-unification as a result of cross border
atrocities among other programmes and projects.
About the
Role: The Administrative Assistant
under the general supervision of the finance and administration manager within
the limits of SAPCONE policies and procedures maintains office operations
within SAPCONE Office in (Turkana).
Below is a list of some of the
general duties and responsibilities of the Administrative Assistant to be
carried out as needed according to the determination of the supervisor?
Duties and
Responsibilities
• Front office / Reception management
including guiding and welcoming visitors, answering calls, responding to
enquiries, taking/relaying messages etc.
• Coordinate the courier service and
ensure correct and timely billing of courier services to projects.
• Coordinating and ensuring office
cleanliness at all times and Supervising office cleaner/cleaning company
• Ensure that the office runs
smoothly, specifically overseeing the management of general office supplies and
stationery to ensure the smooth running of the organization.
1. Ordering, shopping and
distributing of office supplies for the office, including cleaning items, tea
supplies and others, through process maker
2. Oversee the ordering and management
of kitchen and cleaning supplies
3. Maintains supplies by checking
stock to determine inventory levels; anticipating requirements; placing and
expediting orders and stocking items
• Ensuring utility bills are up to
date to avoid electricity and water interruptions
• Keep track of office related
payments deadlines, contracts, for effective office management to avoid any
penalties or inconveniences.
Logistics:
1. Support in the booking of
accommodation and making ground transport arrangements and for visitors and
staff in the region you are supporting
2. Support in booking venues for
meetings and trainings when required, and assist in event planning and
implementation
3. Ensure timely billing of vehicles
used by staff in the region you support, and effective management of vehicles,
including SAPCONE owned vehicles.
Safety and Security
1. In charge of monitoring the guards
and alarm services as per the guidelines provided
2. Ensuring First aid kits and other
safety equipment such as fire extinguishers have been serviced and are up to
date
Any other duties as assigned by the
supervisor
Required
Qualifications
·
Diploma in Business Administration or
related field.
·
Flexible, motivated and ability to
persistently drive issues to closure
·
Ability to operate in a dynamic
environment and communicate with various levels of staff
·
Strong work ethic, team player and
ability to maintain a high degree of integrity & professionalism in
performing assigned responsibilities
·
Good spoken and written English is
essential
·
Well organized and keen to detail
·
Strong computer skills in Microsoft
packages, including Word, Excel, and Outlook
How to Apply
Please submit your Updated C.V. and
cover letter indicating the position on the subject line to
hr@turkanapeople.org handwritten application must be addressed to undersigned
before close of business on 6th October, 2017.
The Human Resource Coordinator,
SAPCONE-Turkana
P O Box 125, Lodwar 30500 Lodwar.
SAPCONE-Turkana
P O Box 125, Lodwar 30500 Lodwar.
Job Title: Procurement Officer
Availability: Immediate
About SAPCONE:SAPCONE is a Kenyan based non-profit making indigenous
organization with diverse development in Kenya and more so in ASAL and South
Omo zone in Ethiopia.
Our head office is in Lodwar town in
Turkana County with core mandate empowering marginalized communities for
sustainable development.
The main activities have revolved
around; good governance and human rights, education and child protection
initiatives and natural resource management.
SAPCONE involved in other community
development interventions such as rain water harvesting and livelihoods
Programmes that are labor intensive like road works and sanitation improvements
in households in and around Turkana County.
It also deals with civic education
and promotes peace building and conflict mitigation, Emergency response,
Conflict early warning and families’ re-unification as a result of cross border
atrocities among other programmes and projects.
Job Purpose: Responsible for the efficient coordination and management
of all procurement functions and implementing the procurement strategy to
support our organization’s overall strategy.
Job
Responsibilities
·
In liaison with the Programs
Director, develop and implement procurement policies and procedures, implement
internal controls that are in line with the policies and procedures.
·
Implement the procurement process,
and manage and control the procurement budget to maximize savings.
·
Work with internal and external
stakeholders to determine procurement needs, quality, and delivery requirements
·
Assist in the development of
specifications for equipment, materials, and services to be purchased.
·
Develop and maintain purchasing
records, reports and price lists.
·
Review stock management system to
determine re-order requirements, identify the most suitable supplier from the
pre-qualified suppliers;
·
Receive approved requisitions and
prepare and dispatch/ delivery notes as needed for provisions and follow up to
ensure timely delivery;
·
Monitor unfilled orders and if
necessary consult requisitioning departments for alternative specifications, or
to guide on alternative suppliers.
·
Ensure quality products are sourced
and supplied at the best prices.
·
Collect and collate
information/statistics in preparation for negotiations and renewal thereof of
service contracts for equipment and machinery.
·
Coordinate the printing and ordering
of stationery, price reviews on all types of stationery, obtaining quotations
from suppliers to facilitate negotiations for good prices.
·
Verify bills against orders before
forwarding for authorization and eventually, payment by Finance department.
·
Comply with and maintain knowledge of
applicable rules, legislation, standards and best practices.
·
Establish and negotiate contract
terms and conditions, and maintain supplier relationships.
·
Administer contract performance,
including delivery, receipt, warranty, damages and insurance.
·
Comply with and maintain knowledge of
applicable rules, legislation, regulations, standards, and best practices.
Qualifications,
Training and Experience:
·
Academic and professional
qualifications
·
Bachelor’s degree in Procurement or
Supply Chain Management
·
Qualifications in accounts training
·
Three years’ procurement and contract
management experience, preferably in a training institution
·
Possession of a professional
procurement qualification, such as C.I.P.S, KISM
·
Technical knowledge, skills and
competencies
·
Ability to write narrative and
analytical spread sheet reports;
·
Proven computer literacy in MS-Word,
MS-Excel MS-Access or related programs required;
·
Ability to plan, prioritize,
coordinate and perform multiple tasks simultaneously;
·
Ability to work under pressure and to
meet deadlines;
·
Spoken and written fluency in English
desired; and
·
Customer service skills
·
Ability to interact positively with
management, and other employees, to promote a team effort and maintain a
positive and professional approach.
·
Ability to produce a high volume of
work in a timely manner, which is accurate, complete, and of high quality.
Experience
Required
·
At least 3-4 years of relevant and
progressive work experience gained working in large training / Nonprofit
organizations
Personal
Attributes
·
Trustworthiness
·
Integrity and professionalism
·
Time management skills
·
Problem solving and negotiation
skills
·
Decision making and leadership skills
Key
Performance Areas:
·
Obtain value for money from supply
chain process
·
Effective and efficient coordination
of the procurement process
·
Promote an understanding of
procurement competencies in the organization
Key
Performance Measures:
·
Goods and services delivered on time
·
Receipt of correct order quantities
·
Working within reasonable purchasing
spend
·
Internal customer satisfaction
How to Apply
Please submit your Updated C.V. and
cover letter indicating the position on the subject line to
hr@turkanapeople.org handwritten application must be addressed to undersigned
before close of business on 6th October, 2017.
The Human Resource Coordinator,
SAPCONE-Turkana
P O Box 125, Lodwar 30500 Lodwar.
SAPCONE-Turkana
P O Box 125, Lodwar 30500 Lodwar.
Job
Vacancy: Peace Building Coordinator
About SAPCONE:SAPCONE is a Kenyan based non-profit making indigenous
organization with diverse development in Kenya and more so in ASAL and South
Omo zone in Ethiopia.
Our head office is in Lodwar town in
Turkana County with core mandate empowering marginalized communities for
sustainable development
The main activities have revolved around;
good governance and human rights, education and child protection initiatives
and natural resource management.
SAPCONE involved in other community
development interventions such as rain water harvesting and livelihoods
Programmes that are labor intensive like road works and sanitation improvements
in households in and around Turkana County.
It also deals with civic education
and promotes peace building and conflict mitigation, Emergency response,
Conflict early warning and families’ re-unification as a result of cross border
atrocities among other programmes and projects.
Job Purpose: The Peace Coordinator is responsible for the
implementation of peacebuilding activities within the Turkana county and South
Omo zone.
The Officer assists in the
preparation of work plans, budgets, and technical reports in collaboration with
the Monitoring and Evaluation Coordinator of the programme and directly
oversees on-the-ground implementation activities.
The post holder will work with the
Head of Programs to follow-up and, upon receiving information act in a timely
and effective manner.
Key Areas of
Responsibility:
1. Strategy and programme development
2. Project planning, implementation and management
3. Funding and financial management
4. Partner management
5. Networking, communication and advocacy
2. Project planning, implementation and management
3. Funding and financial management
4. Partner management
5. Networking, communication and advocacy
Duties:
1: Strategic and Programme
Development
·
Assist in the development and
implementation of SAPCONE Turkana peace building and reconciliation programme
strategy
·
Contribute to internal (within the
team and across the organization) discussions on thematic issues particularly
on peace, security and governance
·
Contribute to further develop, and
deepen understanding of, SAPCONE peacebuilding and governance thematic issues
and approaches.
2: Programme Implementation
·
Support planning, development and
implementation of the peacebuilding and governance project
·
Organize and facilitate dialogue
meetings, workshops and forums with government representatives, civil society
and communities in efforts to prevent violent conflict and promote cooperative
approaches to peace, security and governance
·
Support SAPCONE to mainstream
cross-cutting issues, among them, gender and youth in their initiatives
·
Support capacity development of
partners involved in project implementation through innovative capacity
building approaches
·
Arrange for regular meetings with
partners to review and reflect on progress and results in order to identify,
mitigate challenges and learn lessons for improved programme delivery
·
Support the M&E coordinator in
assessing the extent to which partners’ initiatives are achieving the set
results, writing and filing of reports
·
Develop donor reports
·
Participate in and contribute to
quarterly and other scheduled programme performance review meetings
·
Assist the Heads of programme in planning
and implementing the peacebuilding and governance project
3: Funding and Financial Management
·
Assist in identifying funding
opportunities and fundraising
·
With the programme team, perform
organizational activities such as drafting project reports, developing
programme budgets and cash flows and regularly monitoring expenditure
·
Support preparation of monthly
expenditure requests and account for project expenditure in line with SAPCONE
financial procedures
4: Communications and Advocacy
·
Contribute to documentation of
‘success stories’ and other information to demonstrate results/impact of
initiatives undertaken by partners and enhance the overall quality of
performance reports to all constituents
·
Provide support in training and
delivery of advocacy and peacebuilding for project partners and civil society
organisations
·
Contribute to the development of
appropriate strategies for advocacy with partners.
·
Identify and develop relationships
with key strategic partners in government, civil society, media and the
international community for promoting peace, good governance and conflict
sensitivity in Turkana
·
Represent SAPCONE at meetings,
seminars, co-ordination forums and other events
Skills:
·
Excellent communication skills both
in English and swahili
·
Ability to work independently and as
a member of a team to implement programmes and local partners to effectively
meet programme needs
·
Ability to work effectively with
governmental and non – governmental organizations and local communities in
carrying out programme objectives
·
Excellent communication skills,
written and oral and ability to relate sensitively to diverse groups
·
Self – driven and able to deliver
results with minimum supervision
·
Good report – writing skills with
excellent written and spoken English and swahili
·
Ability to work in diverse situations
·
Proficiency in Microsoft office and
use of internet for research
Other: Willingness to travel to diverse locations in support of
projects implementation and interact effectively with partners
How to Apply
Please submit your Updated C.V. and
cover letter indicating the position on the subject line to
hr@turkanapeople.org handwritten application must be addressed to undersigned
before close of business on 6th October, 2017.
The Human Resource Coordinator,
SAPCONE-Turkana
P O Box 125, Lodwar 30500 Lodwar.
SAPCONE-Turkana
P O Box 125, Lodwar 30500 Lodwar.
Job
Vacancy: Monitoring and Evaluation Officer
About SAPCONE:SAPCONE is a Kenyan based non-profit making indigenous
organization with diverse development in Kenya and more so in ASAL and South
Omo zone in Ethiopia.
Our head office is in Lodwar town in
Turkana County with core mandate empowering marginalized communities for
sustainable development
The main activities have revolved
around; good governance and human rights, education and child protection
initiatives and natural resource management.
SAPCONE involved in other community
development interventions such as rain water harvesting and livelihoods
Programmes that are labor intensive like road works and sanitation improvements
in households in and around Turkana County.
It also deals with civic education
and promotes peace building and conflict mitigation, Emergency response,
Conflict early warning and families’ re-unification as a result of cross border
atrocities among other programmes and projects.
Reports to (hierarchy): Child Protection Program coordinator (working
relationships): CP teams in Turkana
General job
description: The Monitoring and
Evaluation(M&E)Officer provides methodological and technical support to the
Turkana based Child Protection team in order to ensure the quality of M&E
tools in projects and programmes, in management and coordination of project
information, and effective accountability to the beneficiary population.
The M&E Officer ensures that
M&E /IM/Q&A approaches, methods, tools are relevant and consistent
across all SAPCONE CP activities/sub-projects and the CP Working Group. He/she
helps plan and implement activities requiring specific M&E, IM and Q&A
expertise.
The M&E Officer helps develop a
dynamic approach to M&E/IM/QA within the project including in working
groups in which SAPCONE is engaged at SAPCONE level or within the Turkana.
He/she ensures M&E/IM/Q&A is
an integral part of all SAPCONE departments, and that the M&E/IM/QA
position plays key role in the Turkana based projects and ultimately, the
Turkana program.
He/she helps develop an institutional
culture that encourages critical thinking, collective learning and teamwork, as
part of the organization’s focus on quality and accountability.
Main
Responsibilities:
General
·
Helps programme coordinator and
project leaders to develop and implement monitoring plans that are consistent
with the organisation’s orientations.
·
Helps to implement an appropriate and
effective M&E system that, where possible, brings together project and
programme partners during the monitoring plan design phase and during the
sharing and using of data.
·
Helps to establish M&E budgets by
encouraging the optimal allocation of available resources (including financial,
logistical and technical, and human resources) for M&E.
·
Helps to produce communication and
reporting tools (for M&E issues) while optimal diffusion of M&E
information.
·
Ensures ethical principles related to
M&E are respected, especially those concerning gender equality, fairness
and “do no harm”. Protects confidential data, applies the principles of
informed consent, and protects children during the collection, processing,
analysis and use of M&E data.
Technical Support in M&E
·
Ensures internal directives on
M&E are correctly rolled out within the delegation, and that SAPCONE teams
adopt all of SAPCONE existing / recommended M&E methodological guidelines
and tools.
·
Helps to develop and write sections
on M&E in project proposal (covering indicators, budgets and M&E
framework).
·
Provides technical support during the
design of monitoring tools and the collection and analysis of data, working
with the Information Management and programme teams.
·
Helps prepare and organize routine
monitoring activities and special monitoring of the projects.
·
Ensures monitoring tools are used
correctly during the implementation phase, and provides support during data
collection activities.
·
Supports data analysis processes and
assists in drafting qualitative reports for effective programme management.
·
Provides technical support to ensure
that M&E information is used successfully and adapted to target audiences
during operational and strategic decision-making, at the project and delegation
and in coordination with the Project coordinator and, the Child Protection
Program Manager
·
Informs the Child Protection
coordinator, of any unmet targets, contextual changes (risks and opportunities)
and negative effects on beneficiaries.
·
Provides advice and methodological
support during the recruitment of M&E consultants (by drafting terms of
reference recruiting and following up on consultancy).
Technical Support Q&A
·
Supports the CP projects design and
implement of the Q&A strategy and supervises all activities contributing to
the Q&A of the said projects, and further provides support to the teams and
cooperating agencies involved in the projects.
·
Directly supports teams by performing
situation analyses, designing intervention strategies, capitalizing on lessons
learned and creating the necessary conditions to inform, involve and
communicate with populations and actors affected by projects and programmes
(accountability).
·
Ensures that ethical principles such
as gender equality, fairness and “do no harm” are respected in projects and
programmes.
·
Supports an institutional culture
that encourages discussion, critical thinking, collective learning and teamwork
in Q&A fields.
Technical Support in IM
·
Supports the team to develop and
maintain a standard database that is consistent with data sharing protocols of
child protection agencies operating in Turkana
·
Provides supervision and capacity
building of the data officer and data clerk
·
Trains SAPCONE team and community
workers in correct use of the database tools.
·
Supports the team develop other tools
required for the CP project to collect data and information for all activities.
·
Assists to ensure links to the GBV
and CPIMS based on agreed upon procedures and in close consultation with the CP
project coordinator and Database manager. Contributes to the development of
tools and analysis of data for all CP surveys and evaluations.
Learning / training
·
Helps build the skills of the teams
and partners he/she supports in the M&E field.
·
Helps capitalize on knowledge in
M&E related issues.
Security and child safety
·
Understands and applies security
policies, the Child Safeguarding Policy and fraud prevention policies.
Values
·
In his/her professional activities,
adhere to the values of commitment, expertise, integrity and self-reliance
·
Work in different cultural
backgrounds and in difficult situations, deal with confrontation due to
differences (intercultural)
Competencies: This position requires personal, social and leadership
competencies (PSLC) and technical and methodological competencies (TMC)
In particular:
1. Ability to work independently, as well as to provide support and
advice
Ability to create a cooperative and collaborative environment
3. Command of supporting and advising roles and competencies
4. Analytical skills
5. Discipline, precision, transparency and intellectual honesty
6. Excellent oral and written communication skills (in constructive negotiations) in all areas (internal and external), active listening skills
7. Flexibility, openness and adaptability
8. Results-oriented focus and problem-solving abilities
9. Ability to learn from negative experiences, capitalizing on errors and seizing opportunities
Ability to create a cooperative and collaborative environment
3. Command of supporting and advising roles and competencies
4. Analytical skills
5. Discipline, precision, transparency and intellectual honesty
6. Excellent oral and written communication skills (in constructive negotiations) in all areas (internal and external), active listening skills
7. Flexibility, openness and adaptability
8. Results-oriented focus and problem-solving abilities
9. Ability to learn from negative experiences, capitalizing on errors and seizing opportunities
Other professional skills required:
1. Expertise in project cycle management, detailed knowledge of
concepts, processes and tools, and experience in leading participative
processes
2. Expertise in designing, planning and implementing Q&A
initiatives (situation analyses, planning, monitoring, evaluation, capitalizing
on lessons learned, participation, communication, information management)
3. Expertise in developing, planning and implementing M&E
systems, procedures and tools
4. Knowledge of and experience with quantitative and qualitative
methods in the humanitarian aid/development sector.
5. Ability to understand and question issues, hypotheses and
research
6. Awareness and knowledge of ethical issues related to project
management: gender equality, fairness and do no harm
7. Knowledge of and professional experience in the children’s
rights field (protection and health) in the humanitarian aid/development
context
8. Extensive experience in data management; collection and analysis
Knowledge of information management software and tools (statistics,
investigation management and mapping)
9. Experience in preparing, planning and monitoring consultancies
in the M&E field
10.
Awareness and knowledge of ethical
issues related to M&E: do no harm and sensitivity to gender and diversity
11.
Knowledge of and professional
experience in the children’s rights field (protection and health) in the
humanitarian aid/development context
Application
modalities:
Only candidates that fit the
requirements above are invited to submit a covering letter, CV,
references, and copies of academic and professional certificates (if requirements are not met or application is incomplete, the application will not be considered).
references, and copies of academic and professional certificates (if requirements are not met or application is incomplete, the application will not be considered).
The Application can be emailed to
hr@turkanapeople.org
Kindly indicate the position on the
subject line of the e-mail – only applications which will have complied with
this request will be shortlisted.
Closing date for this position is 6th
October, 2017
Job
title: Programme Officer – Governance &
Policy
Department: Governance & Policy
Reports to: Head of Programmes
Duty Station: Lodwar
Summary: SAPCONE is a Kenyan based non-profit making indigenous
organization with diverse development in Kenya and more so in ASAL and South
Omo zone in Ethiopia.
Our head office is in Lodwar town in
Turkana County with core mandate empowering marginalized communities for
sustainable development,
The main activities have revolved
around; good governance and human rights, education and child protection
initiatives and natural resource management.
SAPCONE involved in other community
development interventions such as rain water harvesting and livelihoods
Programmes that are labor intensive like road works and sanitation improvements
in households in and around Turkana County.
It also deals with civic education
and promotes peace building and conflict mitigation, Emergency response,
Conflict early warning and families’ re-unification as a result of cross border
atrocities among other programmes and projects.
SAPCONE is seeking to recruit a
Programme Officer in its Governance & Policy Department.
We invite applications from
interested persons.
Duties and
Responsibilities
To be considered you must meet the
following minimum requirements:
1. Advisory
Under guidance from the Head of
Programmes, provide advice and technical support to governance and policy
institutions in Turkana, donors and partner CBOs on strategy and policy
implementation.
Provide technical support and advice in the monitoring of governance and policy strengthening programmes
Provide technical support and advice in the monitoring of governance and policy strengthening programmes
2. Programme Management
a) Under supervision of the Programme
Coordinator, assist in the management of donor and service contracts, including
·
Monitoring of expenditures, ensuring
that donor inputs are properly accounted for and arrangements for payment of
recurrent and other expenditures are timely;
·
Identifying and recommending
consultants to carry out specific tasks related to the programme;
·
Assisting in the preparation of Terms
of Reference and Performance Contracts for selected consultants and the
facilitation of institutional arrangements that aid the work of the consultants
in the field;
·
Under supervision of the programme
coordinator , ensuring that contracts and grants design and implementation are
in line with SAPCONE strategic plan, policies and procedures
b) Supporting the orderly operation
of the programme, in line with established budgets including
·
Providing technical support to
project partners in the development of sound governance and policy initiatives,
their design, implementation, monitoring and evaluation
·
Providing technical support to
project partners in the development of national policies/legislation
·
Providing assistance to ensure that
technical documents of the programmes are fully reviewed and assessment reports
prepared and discussed.
·
Assisting in the preparation of
programme implementation reports and schedules.
·
Providing technical support to
planning meetings related to the programmes.
·
Coordinating administrative
arrangements for technical and training meetings/workshops and other activities
relating to the programmes and assisting with the timely preparation of reports
·
Participating in and preparing
reports of meetings and workshops
·
Providing support in the maintenance
of programme records and documentation
·
Assisting in monitoring timelines and
costs to ensure that activities are implemented in a timely and cost effective
manner
·
Developing links and sharing
experiences with other stakeholders in order to promote the mainstreaming of
transparency in their activities, policies and programmes.
3. Strategic Development
Providing input and support to the
programme coordinator in the development and review of Governance and policy
strategies including, but not limited to, the empowering Turkana community for
self-governance and development and SAPCONE strategic interest in policy
locally, nationally and internationally.
4. Coordination / External
Relationships
Under the supervision of the
Programme coordinator:
·
Supporting the maintenance of
constructive working relations with Kenya government, civil society, UN
agencies, bilateral and multilateral donors
·
Supporting the maintenance of
collaborative relationships with partner organizations and the development of
collaborative programme strategies
·
Collaboration with relevant research
and higher learning institutions
·
Collaboration with the private sector
in line with SAPCONE policies to support transparency and accountability
5. Good Practice and Institution
Learning
·
Providing technical support to the
development of structured opportunities to facilitate internal and partner
learning for decision-making and influencing practice
·
Assisting in project monitoring,
reviews and evaluations and the development of good practice guidelines
6. Resource Mobilisation / Budget
management
·
Assisting in the development of resourcing
strategies that respond to programme and organizational objectives
·
Assisting in the identification and
securing of funding in accordance with budget targets
·
Assisting in the development of
project proposals and progress reports based on
established standards as required
established standards as required
·
Tracking programme expenditure
against budgets
·
Assisting in donor research and
advocacy
7. Reporting
In collaboration with other programme
members and under the supervision of the Head of Programmes , preparing and/or
contributing to the provision of narrative and financial reporting to donors,
governments, partners and internally.
Qualification:
·
Bachelor degree in law
·
At least 3 years relevant work
experience with an emphasis on governance, legislative drafting ,access to
justice and community engagement
·
Experience in project design,
implementation and management
How to Apply
Please submit your Updated C.V. and
cover letter indicating the position on the subject line to
hr@turkanapeople.org handwritten application must be addressed to undersigned
before close of business on 6th October, 2017.
The Human Resource Coordinator,
SAPCONE-Turkana
P O Box 125, Lodwar 30500 Lodwar.
Note: SAPCONE is an equal opportunity
employer. Women are especially encouraged to apply.SAPCONE-Turkana
P O Box 125, Lodwar 30500 Lodwar.