NGO Jobs in Kenya – HJMRI

Programs Manager

Responsibilities:

·         The PM will support any program within Kenya or the Region when requested.

·         The PM will serve as a point of contact for any of the program stakeholders when requested by the supervisors.

·         The PM must be proficient in all Program Management functions and must be familiar with all HJFMRI managed activities in Kenya and the region.

·         The PM will oversee budgets to ensure fiscal compliance.

·         Assists with the preparation of requests for contract/grant actions and proposals.

·         When requested, review and approve subcontractor invoices and technical reports for accuracy

·         Review and ensure all program deliverables are accurate and submitted timely.

·         When requested, prepare timely reports in accordance with program requirements.

·         The PM is required to manage equipment, including maintenance and final disposition, and other program assets when requested.

·         The PM is required to travel for extended periods when requested.

·         The PM is required to submitted detailed trip reports to all relevant stakeholders

·         The PM must work very closely with all programs, the relevant departments at HQ

·         Coordinates and approves the initiation and processing of purchase orders, supply sources, work orders and maintenance and renovation requests.

·         Performs other duties as needed and assigned by the Contracts and Grants Manager at the HJFMRI Regional Office.

Qualifications

Bachelor’s Degree in business, public health or related field
3-5 years Program Management experience
3. Experience managing activities funded by the US Government is required
Computer literacy with proficiency in Microsoft applications – Proficiency in advanced Microsoft Excel is required.
No criminal record.

Internal Auditor

Responsibilities:

·         Assist the department in all contracts/subcontracts/grants and sub-awards related functions.

·         By working closely with the various programs and under the supervision of the supervisor, ensure compliance by creating a project expense tracker.

·         Assist the department in RFP, RFQ and RFI processes.

·         Assist the department in researching and developing adequate sources of supply and services and evaluate the financial stability of potential suppliers/collaborators.

·         Assist in the review of new contracts, contract renewals and associated documents; provide fact-based recommendations to internal stakeholders for constructing the best
overall strategic buy decisions.

·         Verify subcontractor’s status in System for Award Management (SAM) to ensure subcontractor is in good standing.

·         Ensure accurate records of all the sub agreements are maintained to comply with audit requirements.

·         Coordinate audit requests and work with the auditors to address any audit related questions.

·         Assist in obtaining and maintaining interim progress reports from the partners/collaborators

·         Assist the department in closeout processes by obtaining all required documentation

·         Ensure all relevant procedures/guidelines and policies are kept on file and are current

·         Ensure compliance with the Foundation’s policies and procedures.

·         Work very closely with the foundation’s relevant departments at HQ.

·         Perform other duties as assigned by the Contract/Grant Manager.

Qualifications

·         University degree in Accounting from a recognized institution.

·         Professional accounting certification, such as CPA.

·         A minimum of 6 years external or internal auditing experience.

·         Must be proficient in Microsoft Excel and other Microsoft office applications.

·         Must have hands-on experience working with Accounting and other financial software.

·         Must have experience in working with NGOs and large multi-country donor-funded projects.

·         Must have thorough knowledge of audit and compliance requirements of US Government funded projects.

·         Work experience within a medical research setting is preferred.

·         Must be able to travel extensively within Africa.

How to Apply:

Submit CV, Cover Letter and List of References to nairobijobslogin@hjfmri.org