Background: The USAID-funded PMI AIRS (Africa Indoor Residual Spraying 2)
Project led by Abt Associates supports the President’s Malaria Initiative
(PMI), as well as USAID Missions and Bureaus with malaria programs outside the
PMI focus countries, in planning and implementing IRS programs with the overall
goal of reducing the burden of malaria in Africa by enhancing USAID’s ability
to implement IRS programs on the ground through cost-effective commodities
procurement and logistics systems, access to technical expertise, and
implementation of IRS in countries affected by malaria.
The PMI AIRS Kenya Project seeks
candidates for the USAID-funded PMI AIRS (Africa Indoor Residual Spraying 2)
Project to be implemented in six sub counties (Rongo, Awendo, Uriri, Suna East,
Suna West and Nyatike) in Migori and Eight Sub- counties (Rangwe, Homabay
Township, Ndhiwa, Mbita, Rachuonyo North, Kabondo, Kasipul and Suba) in Homabay
county Kenya in the following temporary positions:
NB: These positions will be on a short term contract, not more
than 2 months and/or on need basis.
1. Environmental compliance
Assistants (2)
2. Community Mobilization/IEC Assistant – 4 positions
3. Monitoring and Evaluation (M & E) assistant -Advanced – 17 positions
4. Data Entry Clerks –Advanced – 52 positions
5. Logistics Assistant – 2 positions
6. Warehouse Assistants – 2
7. Operational Site Coordinators – 68 positions
8. Storekeepers – 72 positions
9. County Finance Assistants – 2 positions
10. Sub-county Finance Clerks – 14 positions
2. Community Mobilization/IEC Assistant – 4 positions
3. Monitoring and Evaluation (M & E) assistant -Advanced – 17 positions
4. Data Entry Clerks –Advanced – 52 positions
5. Logistics Assistant – 2 positions
6. Warehouse Assistants – 2
7. Operational Site Coordinators – 68 positions
8. Storekeepers – 72 positions
9. County Finance Assistants – 2 positions
10. Sub-county Finance Clerks – 14 positions
Please find below more information on
the specific duties and responsibilities and qualification requirements for
each of the above positions.
To Apply
Interested candidates are encouraged
to send a cover letter and CV to Kenya_IRSJobs@abtassoc.com with the title of
the position being applied for in the e-mail subject line e.g. “Environmental
Compliance Assistant” and specify the location/ward preferred by COB Friday, October
20th, 2017.
Only shortlisted candidates will be
contacted.
Equal
Opportunity Employer: As an equal opportunity/affirmative
action employer, Abt Associates is committed to fostering a diverse,
multicultural work environment where our employees respect one another and
share a commitment to our firm’s values, mission, and strategies. Abt
Associates Inc. provides equal employment to all participants and employees
without regard to age, race, color, sex, creed, citizenship status, religion,
gender, gender identity, sexual orientation, national origin, disability,
marital status, or veteran status.
Job
title: Environmental Compliance Assistant
Supervisor: County Coordinator
Location: Migori and Homabay Counties, Kenya
No. Required: 2 (1 Homabay and 1 in Migori)
Location: Migori and Homabay Counties, Kenya
No. Required: 2 (1 Homabay and 1 in Migori)
Purpose of the
Job: Under the supervision of the County
Coordinator, ensures the project’s mitigation measures are implemented and that
the project is implemented in an environmentally compliant manner.
They are responsible to ensure that
both local and international regulations are met at all operational sites in
the county.
Programme
support:
·
Work closely with county Coordinator
and Environmental Compliance Officer, in strengthening and coordinating
environmental compliance procedures and monitoring of IRS activities
·
Ensures that the IRS seasonal workers
and the beneficiaries receives IRS key messages and are well informed of what
to do before, during and after the houses are sprayed.
·
Ensures all the operational sites are
well branded with relevant warning signs and procedures and are well equipped
for fire and insecticide spill response, if such cases arise.
·
Works closely with storekeepers to
ensure all the occupational Health and Safety procedures are followed.
·
Works closely with operation sites managers
and supervisors to ensure insecticide mixing procedures are followed and that
the insecticides containers are well rinsed, uncapped and well stored for
disposal.
·
Ensure drivers are well sensitized on
precautionary measures to take while transporting spray teams and procedures to
take in case of an accident.
·
Ensures health workers
representatives from all health facilities are trained on how to handle the
adverse reactions and insecticide poisoning.
·
Continual supervision of spray
operations and completion of BMP checklists throughout the spray season.
·
Oversight of waste management
activities during IRS operations (waste segregation, storage and
transportation) to be sure that wastes are managed responsibly.
Required
qualifications and Experience:
·
Bachelor’s degree in Environmental
Science, Public Health, Environmental health or any other relevant field
·
At least 2 years’ experience in
supervising environmental compliance procedures
·
Registration as NEMA expert or
participation in EIA/EA activities is an added advantage
Knowledge,
Skills and Abilities:
·
Additional professional training in
Environmental Impact Assessment/Environmental Assessment or any other relevant
field.
·
Demonstrated experience using
Microsoft Office Suite applications including Excel, Word, and Power Point
preferred.
·
Ability to understand and interpret
policies and procedures as well as the ability to apply them with consistency
in a variety of circumstances.
·
Good communication skills including
spoken and written English and Kiswahili is preferred
·
Ability to work as part of a team.
·
Willingness and flexibility to work
long hours.
Job
title: Community Mobilization/IEC Assistant
Supervisor: County Coordinator
Location: Migori and Homabay Counties, Kenya
No. required: 4 (2 in Homabay and 2 in Migori)
Location: Migori and Homabay Counties, Kenya
No. required: 4 (2 in Homabay and 2 in Migori)
Overall
Purpose: The Community Mobilization/IEC
Assistant will assist in coordination and implementation of project related
community mobilization activities in the County under the supervision of the
County Coordinator and in coordination with the Community mobilization and IEC
specialist.
S/He will facilitate all community
mobilization, branding/marking and communication activities in the said County
working closely with the local authorities and leadership to position AIRS pre
and post spraying activities.
Specific
Responsibilities:
·
Ensure strengthened partnerships and
collaboration between Sub County Partners and other like-minded partners
working in the area.
·
Coordinate all mobilization
activities in the County in liaison with the IEC supervisors as per the spray /
mobilization calendars
·
Collect and document success stories
from the field and share with the program team
·
Maintain an inventory of IEC
materials received and issued and track their movement. Make timely,
appropriate requests to ensure constant supply of material needed for IEC
activities.
·
Maintain proper records on County IRS
Community mobilization and IEC activities.
·
Work closely with storekeepers to
ensure IRS IEC materials are well tracked and records well kept.
·
Participate in community surveys that
are to be conducted.
·
Conduct quality control and assurance
checks to ascertain community mobilization and communication work is done to
agreeable standards.
·
Provide updates and analysis of key
developments in targeted thematic areas.
·
Organize and participate in community
sensitization activities and ensure that minimal or zero refusals to IRS is
experienced.
Required
qualifications and experience:
·
Vocational training plus one and a
half years’ experience in the area of community development, social sciences or
other related discipline. Bachelor’s degree is preferred.
·
Must have had two (2) years
supervisory experience preferably in monitoring and community mobilization.
Knowledge
Skills and Abilities:
·
Proven experience managing IEC and
community outreach /mobilization activities for local health programs is
essential, experience with malaria prevention programs preferred;
·
Excellent interpersonal skills and
ability to work as part of a team
·
Conversant and able to communicate in
the local language, Kiswahili and English.
·
Advocacy related skills would be an
added advantage.
·
Ability to work under pressure and
independently with minimum supervision.
·
Ability to train on heath related
issues.
·
Strong computer skills required
Position: Monitoring and Evaluation (M & E) assistant – Advanced
Supervisor: County Coordinator
Location: Migori and Homabay County, Kenya
No. required: 17 (7 in Migori and 10 in Homabay)
Overall
Purpose: To manage efficient data entry, data
base support and data quality services to AIRS County project in co-ordination
with the County Coordinator and AIRS Kenya project M&E Manager.
S/He will ensure timely data flow
from field to the data centre, correct capture of the same in the database and
reporting on IRS key indicators.
Specific
Responsibilities:
·
Plan and organise daily, weekly,
monthly and quarterly projections for data management needs
·
Ensure data from the field captures
defined variables and is accurately captured in the database.
·
Work with the field teams to ensure
data is verified at the data collection point before submission to the data
centre
·
Coordinates with the County
coordinator in ensuring that required data is timely uploaded to the database
and sent to project country M&E Manager.
·
Mentor field teams on project indicators
to ensure defined variables are understood and captured correctly
·
Ensure data entry clerks adhere to
the protocol of data entry, update the tracker and file forms accurately
·
Ensure data quality through
conducting verification at community (household) level
·
Provide feedback to the field teams
on data quality and follow up to ensure action is taken
·
Participate and summarize reports of
the weekly Sub County meetings
·
Ensure timely reporting on IRS
related coverage situations
Required
qualifications and experience:
·
Training at degree level in
biostatistics, Statistics, public health, epidemiology or IT related course
with experience in M&E and or research.
·
1 year experience desirable in data
entry and supervision of data teams
·
Additional professional training in
M&E will be an added advantage
Desirable
·
Willingness to travel by motorbike
within the area of coverage while on duty
·
Willingness to reside within the Sub
County
·
Ability to work with minimal
supervision
Knowledge
Skills and Abilities:
·
Willingness and flexibility to work
long and unsociable hours
·
Proficiency in both written and
spoken English and Kiswahili.
·
Knowledge of USAID procurement
policies and regulations a plus.
·
Excellent knowledge of Microsoft
Office and database software;
·
Strong organizational and
interpersonal skills and ability to work in a team-oriented setting;
·
Strong computer skills: Microsoft
Office Applications.
Position: Data Entry Clerks – Advanced
Supervisor: County Coordinator
Location: Migori and Homabay Counties, Kenya
No. Required: 52 (25 Migori and 27 Homabay)
Overall
Purpose: To manage efficient data entry and
data base support services to AIRS County project in co-ordination with the
County Coordinator and AIRS Kenya project M&E Officer.
S/He will ensure proper data entry and
filing system for IRS and other epidemiological data collected in the field.
Specific
Responsibilities:
·
Verifying data and ensuring entries
are correct daily.
·
Ensure that data from the field
captures defined variables.
·
Coordinates with the County Coordinator
in ensuring that required data is timely sent to project country M&E
person.
·
Ensure timely reporting on AIRS
related coverage situations.
·
Backing up the database daily
·
Ensure daily filing of the data forms
after entry into the database as per protocol
·
Update the data centre tracking sheet
daily
Required
qualifications and experience:
·
Vocational training in IT related
course
·
1 year experience desirable
·
Additional professional training in
data entry preferred.
Knowledge
Skills and Abilities:
·
Willingness and flexibility to work
long and unsociable hours
·
Proficiency in both written and
spoken English and Kiswahili.
·
Knowledge of USAID procurement
policies and regulations a plus.
·
Excellent knowledge of Microsoft
Office and database software;
·
Strong organizational and
interpersonal skills and ability to work in a team-oriented setting;
·
Strong computer skills: Microsoft
Office Applications
Job title: Logistics Assistant
Supervisor: County Coordinator
Location: Migori County, Kenya
No. required: 2 (1 Migori and 1 Homabay)
Location: Migori County, Kenya
No. required: 2 (1 Migori and 1 Homabay)
Purpose of the
Job: Under the supervision of the County
Coordinator, support the purchase and distribution of supplies and commodities
for the project besides ensuring efficient logistics support services to County
Operation sites stores besides supervising Storekeeper.
Programme
support:
·
Provides logistical support for
project activities, including spray operations, transport, events such as
workshops and meetings, etc.
·
Assists in managing the inventory,
storage and timely disposal of used and irreparable materials, under the
direction of the Program & Logistics Coordinator
·
Ensure vehicle daily use sheet is
completed accurately by drivers.
·
Ensuring regular follow up of the
hired project vehicles in the filed plan for any requirement for programme
activities in liaison with the County Coordinator and Program & Logistics
Coordinator.
·
Oversee the collection of used
bottles of chemical and PPEs and ensure sorting and storage of same in County
central stores.
·
Plan and organise daily and weekly
projections of logistics needs and movement.
·
Ensure regular restocking of
insecticides and other materials is done on time and before stock runs out.
Required
qualifications and Experience:
·
Minimum Vocational training in
logistics, procurement, supplies and management.
·
At least 2 years plus 6 months
supervisory experience in handling basic Logistic and procurement issues in an
established organization.
Knowledge,
Skills and Abilities:
·
Additional professional training in
procurement and logistics management preferred
·
Knowledge of USAID procurement rules
and regulations a plus.
·
Demonstrated experience using
Microsoft Office Suite applications including Excel, Word, and Power Point
preferred.
·
Ability to understand and interpret
policies and procedures as well as the ability to apply them with consistency
in a variety of circumstances.
·
Good communication skills including
spoken and written English and Kiswahili is preferred
·
Ability to work as part of a team.
·
Willingness and flexibility to work
long hours.
Position: Warehouse Assistant
Supervisor: Warehouse Manager
Location: Kisumu, Migori and Homabay Warehouses), Kenya
No. Required: 3 (1 Migori, 1 Homabay and 1 Kisumu)
Overall
Purpose: To assist in the management, receipt,
delivery, and inventory control of items at the main warehouse
Specific
responsibilities
·
To assist in overseeing daily
operations of warehouse and maintain inventory system at proper levels.
·
To ensure proper storage and
identification of all items.
·
To inspect commodities received in
the warehouse to verify quality and quantity of items delivered.
·
To keep track of receipts, records
and withdrawals of all IRS related commodities in the Warehouse.
·
Follow up on supply requests from
operational sites and liaise with the Warehouse Manager and operations sites
managers to monitor progress.
·
Assist warehouse manager to ensure
proper material and equipment storage to avoid damages and ensure rotation of
short shelf life items.
Required
qualifications and Experience:
·
Completion of certificate or diploma
level in relevant field.
·
At least 6 months experience working
as a stores assistant desired.
·
A certificate of good conduct may be
required.
Knowledge
Skills and Abilities:
·
Good communication skills including
spoken and written English and Kiswahili, local languages are an added
advantage.
·
Additional professional training in
procurement and logistics management preferred
·
Knowledge of USAID procurement
policies and regulations a plus.
·
Excellent knowledge of Microsoft
Office and procurement software;
·
Ability to build effective
relationships with all clients, peers, and stakeholders
·
Culturally astute, respectful and
tolerant
·
Strong organizational and
interpersonal skills and ability to work in a team-oriented setting;
Job
title: Operational Site Coordinator
Supervisor: County Coordinator
Location: Migori County, Kenya
No. Required: 68
Purpose of the
Job: Under the supervision of the County
Coordinator, ensures efficient logistics support services to county warehouse
and stores besides supervising Storekeeper. They are responsible to ensure that
the operational IRS operational plan is implemented in their specific
operational sites.
Migori Sites
Osingo Dispensary Agenga Dispensary Muhuru H/C Uriri Health Centre, Oyani Health Centre Suna Ragana Dispensary Mariwa H/C
Suna Rabuor Dispensary Macalder SCH Bande Dispensary Othoro sub county hospital, Nyamaranga H/C Ongo Health Centre Rabondo Dispensary
Migori County Referral Hospital Wath Onger Rongo Sub county Hospital Lela Dispensary Bondo Dispensary Kochola Dispensary Dede Dispensary
Anjego Dispensary Karungu SCH Awendo SCH Bware Dispensary Arombe Dispensary North Kamagambo Kanyasa
Osingo Dispensary Agenga Dispensary Muhuru H/C Uriri Health Centre, Oyani Health Centre Suna Ragana Dispensary Mariwa H/C
Suna Rabuor Dispensary Macalder SCH Bande Dispensary Othoro sub county hospital, Nyamaranga H/C Ongo Health Centre Rabondo Dispensary
Migori County Referral Hospital Wath Onger Rongo Sub county Hospital Lela Dispensary Bondo Dispensary Kochola Dispensary Dede Dispensary
Anjego Dispensary Karungu SCH Awendo SCH Bware Dispensary Arombe Dispensary North Kamagambo Kanyasa
Homabay
operations sites
Sub county
Mbita Kitare H/C Ogongo SCH Mbita SCH Wakula H/c Ugina
Suba Suba Sub District Hospital, , Center, Nyamrisa Health Center Nyandiwa H/C Nyatoto Health Center, Magunga Health Center
Kasipul (Rachuonyo South) Sino Health Center, , Koywech Dispensary, Rachuonyo District Hospital, Nyang’iela Sub District Hospital Ombek Health Center
Kabondo (Rach East Kakelo (Ober) Chief’s camp, Othoro SCH, Kabondo SCH, Ringa Chief’s camp
Homabay Town ship Nyalkinyi Health Center, County HQ Marindi, Pala masogo
Rachuonyo North Okiki Amayo H/C,
Kendu bay Sub-county Hospital,
Wagwe Dispensary Miriu Dispensary, Omboga Dispensary , Homa Hills
Rangwe Nyagoro Health Center,
, Rangwe Sub-county hospital Rariw Dispensary Ndiru Health centre
Nhiwa Malela HC,
Okok Disp, , Omboo Kachieng, Disp Magina HC Pala Disp, Got Kojowi Health Center. Ndhiwa Sub County Hospital
Sub county
Mbita Kitare H/C Ogongo SCH Mbita SCH Wakula H/c Ugina
Suba Suba Sub District Hospital, , Center, Nyamrisa Health Center Nyandiwa H/C Nyatoto Health Center, Magunga Health Center
Kasipul (Rachuonyo South) Sino Health Center, , Koywech Dispensary, Rachuonyo District Hospital, Nyang’iela Sub District Hospital Ombek Health Center
Kabondo (Rach East Kakelo (Ober) Chief’s camp, Othoro SCH, Kabondo SCH, Ringa Chief’s camp
Homabay Town ship Nyalkinyi Health Center, County HQ Marindi, Pala masogo
Rachuonyo North Okiki Amayo H/C,
Kendu bay Sub-county Hospital,
Wagwe Dispensary Miriu Dispensary, Omboga Dispensary , Homa Hills
Rangwe Nyagoro Health Center,
, Rangwe Sub-county hospital Rariw Dispensary Ndiru Health centre
Nhiwa Malela HC,
Okok Disp, , Omboo Kachieng, Disp Magina HC Pala Disp, Got Kojowi Health Center. Ndhiwa Sub County Hospital
Programme
support:
·
Provide overall oversight,
leadership, and management of IRS activities at operational site
·
Responsible for overseeing all
administrative operations at the operational site.
·
Work closely with the site
supervisors to ensure proper coordination of mobilization and spray operations
activities in the site as per site operational plans
·
Update village maps to show areas
already sprayed
·
Work closely with the site SOP and
IEC supervisors to follow up on the missed structures
·
Provide oversight on Property
management and inventory control activities at the operational site and ensures
no shortage of IRS commodities.
·
Work closely with County Coordinator
and Environmental Compliance Officer, in strengthening environmental compliance
procedures and monitoring of IRS activities
·
Ensure the team leader’s summary is
recorded in the spray performance Tracker at the operational site on daily
basis.
·
Collect and deliver all daily spray
records to the M&E Assistants on daily basis.
·
Ensure vehicle log sheet is completed
accurately by drivers and duly signed daily.
·
Oversee the collection of used
insecticide containers and ensure sorting, transportation and storage of same
in county central stores.
·
Ensure all timesheets are signed and
uploaded on a daily basis. Endure hard copies of the timesheets are shared
timely with the finance assistant.
·
Attend all morning mobilization and
end of day debrief meetings and document.
Required
qualifications and Experience:
·
Training in logistics, procurement,
supplies and management.
·
Bachelor’s degree in the relevant
field preferred
·
At least 2 years’ experience plus 6
months supervisory experience in handling basic Logistic and procurement issues
in an established organizations
Knowledge,
Skills and Abilities:
·
Additional professional training in
logistics management or any other relevant field.
·
Demonstrated experience using
Microsoft Office Suite applications including Excel, Word, and Power Point
preferred.
·
Ability to understand and interpret
policies and procedures as well as the ability to apply them with consistency
in a variety of circumstances.
·
Good communication skills including
spoken and written English and Kiswahili is preferred
·
Ability to work as part of a team.
·
Willingness and flexibility to work
long hours.
Position: Storekeeper
Supervisor: Warehouse Manager
Location: Migori County, Kenya
No. Required: 72 (30 migori and 42 Homabay)
Overall
Purpose: To oversee the management, receipt,
delivery, and inventory control of items for the Operation Site store.
Migori Sites
Osingo Dispensary Agenga Dispensary Muhuru H/C Uriri Health Centre, Oyani Health Centre Suna Ragana Dispensary Mariwa H/C Suna Rabuor Dispensary Macalder SCH Bande Dispensary Othoro sub county hospital, Nyamaranga H/C Ongo Health Centre Rabondo Dispensary Migori County Referral Hospital Wath Onger Rongo Sub county Hospital Lela Dispensary Bondo Dispensary Kochola Dispensary Dede Dispensary Anjego Dispensary Karungu SCH Awendo SCH Bware Dispensary Arombe Dispensary North Kamagambo Kanyasa
Osingo Dispensary Agenga Dispensary Muhuru H/C Uriri Health Centre, Oyani Health Centre Suna Ragana Dispensary Mariwa H/C Suna Rabuor Dispensary Macalder SCH Bande Dispensary Othoro sub county hospital, Nyamaranga H/C Ongo Health Centre Rabondo Dispensary Migori County Referral Hospital Wath Onger Rongo Sub county Hospital Lela Dispensary Bondo Dispensary Kochola Dispensary Dede Dispensary Anjego Dispensary Karungu SCH Awendo SCH Bware Dispensary Arombe Dispensary North Kamagambo Kanyasa
Homabay operations sites
Sub-county
Mbita Kitare H/C Ogongo SCH Mbita SCH Wakula H/c Ugina
Suba Suba Sub District Hospital, , Center, Nyamrisa Health Center Nyandiwa H/C Nyatoto Health Center, Magunga Health Center
Kasipul (Rachuonyo South) Sino Health Center, , Koywech Dispensary, Rachuonyo District Hospital, Nyang’iela Sub District Hospital Ombek Health Center
Kabondo (Rach East Kakelo (Ober) Chief’s camp, Othoro SCH, Kabondo SCH, Ringa Chief’s camp
Homabay Town ship Nyalkinyi Health Center, County HQ Marindi, Pala masogo
Rachuonyo North Okiki Amayo H/C,
Kendu bay Sub-county Hospital,
Wagwe Dispensary Miriu Dispensary, Omboga Dispensary , Homa Hills
Rangwe Nyagoro Health Center,
, Rangwe Sub-county hospital Rariw Dispensary Ndiru Health centre
Nhiwa Malela HC,
Okok Disp, , Omboo Kachieng, Disp Magina HC Pala Disp, Got Kojowi Health Center. Ndhiwa Sub County Hospital
Mbita Kitare H/C Ogongo SCH Mbita SCH Wakula H/c Ugina
Suba Suba Sub District Hospital, , Center, Nyamrisa Health Center Nyandiwa H/C Nyatoto Health Center, Magunga Health Center
Kasipul (Rachuonyo South) Sino Health Center, , Koywech Dispensary, Rachuonyo District Hospital, Nyang’iela Sub District Hospital Ombek Health Center
Kabondo (Rach East Kakelo (Ober) Chief’s camp, Othoro SCH, Kabondo SCH, Ringa Chief’s camp
Homabay Town ship Nyalkinyi Health Center, County HQ Marindi, Pala masogo
Rachuonyo North Okiki Amayo H/C,
Kendu bay Sub-county Hospital,
Wagwe Dispensary Miriu Dispensary, Omboga Dispensary , Homa Hills
Rangwe Nyagoro Health Center,
, Rangwe Sub-county hospital Rariw Dispensary Ndiru Health centre
Nhiwa Malela HC,
Okok Disp, , Omboo Kachieng, Disp Magina HC Pala Disp, Got Kojowi Health Center. Ndhiwa Sub County Hospital
Specific
responsibilities
·
To oversee daily operations of store
and maintain inventory system at proper levels.
·
To ensure proper storage and
identification of all items.
·
To inspect commodities received in
the Operation store to verify quality and quantity of items delivered.
·
To keep track of receipts, records
and withdrawals of all IRS related commodities in the Operation store.
·
Follow up on supply requests from
Warehouse and liaise with the Warehouse Manager to monitor progress.
·
Coordinate with the security guard on
tracking movement of persons in the stores.
·
Ensure proper material and equipment
storage to avoid damages and ensure rotation of short shelf life items.
Required
qualifications and Experience:
·
Completion of certificate or diploma
level in relevant field.
·
At least 6 months experience working
as a stores assistant desired.
·
A certificate of good conduct may be
required.
Knowledge
Skills and Abilities:
·
Good communication skills including
spoken and written English and Kiswahili, local languages are an added
advantage.
·
Additional professional training in
procurement and logistics management preferred
·
Knowledge of USAID procurement
policies and regulations a plus.
·
Excellent knowledge of Microsoft Office
and procurement software;
·
Ability to build effective
relationships with all clients, peers, and stakeholders
·
Culturally astute, respectful and
tolerant
·
Strong organizational and
interpersonal skills and ability to work in a team-oriented setting;
Position: Finance Assistant
Supervisor: Country Finance and Administration Manager
Location: Migori and Homabay Counties, Kenya
No Required: 2 (1 Migori and 1 Homabay)
Major purpose
of the position: The major purpose is to support the
Country Finance and Administration Manager in collecting the required
information from county sites for processing payment of sub-county spraying
staff in addition to observing proper accounting procedures, systems and
internal controls in Sub-county field stations.
Responsibilities:
·
Assist in developing a database of
all field staff involved in the county spraying
·
Ensuring that the daily work logs are
completed and submitted by team leaders and supervisors.
·
Obtains and maintains personal
information from all county spray teams which is used in administering their
pay e.g. ID number, telephone numbers, etc.
·
Compile team member payroll data and
other records to ensure the timely and accurate disbursement of payments;
calculate wages, and pay adjustments in the payroll process.
·
Assist in review of the financial
data from field stations by verifying the accuracy of information/support
documentations and reasonableness of costs.
·
Organize the financial document
filing system for the county.
·
Ensure payments are processed in a
timely manner as per the payment schedule
·
Communicate with finance clerks via
email and phone to ensure information required for payments is captured and
processed correctly
·
Research and resolve any payroll or
vendor payment issues
·
Data entry on payroll and vendor registry
·
Provide high level of customer
service to all staff and external vendors of the organization
·
Maintain strict confidentiality as it
relates to all information.
·
Aid in generating ad hoc reports from
multiple financial systems
·
Assist in verifying and processing of
payments
·
Perform other ad hoc projects duties
as assigned by supervisor
Required
minimum qualifications, skills and abilities
·
Training in accounting/finance or its
equivalent preferably CPA (K)
·
Additional 1 year experience working
as an account clerk in a busy professional environment
Knowledge,
Skills and Abilities:
·
Proficiency in English and Kiswahili.
·
Knowledge of payroll processing and
reporting
·
Excellent levels of numeracy and
computer literacy
·
High accuracy and productivity
·
Strong organizational skills
·
Financial services operations or
administrative experience a plus
·
Must have the ability to multi-task
·
Working knowledge of Microsoft
Outlook, Word and Excel
·
Strong presentation and facilitation
skills
·
Ability to use spreadsheets and other
accounting software
·
Strong interpersonal skills and
ability to work in a team
Position: Finance Clerk
Supervisor: County Coordinator
Location: Migori and Homabay Counties, Kenya
No. required: 14 (6 in Migori and 8 in Homabay)
Major purpose
of the position: The major purpose is to support the
County coordinator in collecting the required information from Sub- county
operation sites for processing payment of sub-county spraying staff besides
observing proper accounting procedures, systems and internal controls in
Sub-county field stations.
Responsibilities:
·
Providing support to county finance
assistants for vendor and payroll processing and data reconciliation
·
Compile team member payroll data and
other records to ensure the timely and accurate disbursement of payments
·
Analyzing, researching, validating
and correcting any payroll issues on a weekly basis
·
Responsible for correcting and
resolving errors to avoid seasonal staff employees receiving incorrect payments
·
Responding to staff queries regarding
payroll and vendor matters
·
Monitoring and, where necessary,
escalating issues to avert errors
·
Processing payments and post-payroll
activities, identifying errors and resolving them.
·
Reinforce payroll output
transmissions communication and off-cycle requests at the field stations
·
Assist the finance teams within the
organization by providing information and reconciliation reports
·
Identify and resolve general ledger
posting queries
·
Assist in developing a database of
all field staff involved in the allocated sub-county
·
Ensuring that the daily work logs are
completed, signed and submitted by team leaders and supervisors.
·
Obtains and maintains personal
information from operation sites spray teams which is used in administering
their pay e.g. ID number, telephone numbers.
·
Collecting of financial data from
field stations and verifying the accuracy of information/support documentations
and reasonableness of costs.
·
Organize the financial document
filing system and submit to the county finance assistant.
·
Assist in verifying and processing of
payments
·
Provide high level of customer
service to all staff and external vendors of the organization
·
Maintain strict confidentiality as it
relates to all information.
·
Perform other ad hoc projects duties
as assigned by supervisor
Required minimum
qualifications, skills and abilities
·
Training in accounting/finance or its
equivalent preferably CPA (K)
·
Additional 1 year experience working
as an account clerk in a busy professional environment
Knowledge,
Skills and Abilities:
·
Proficiency in English and Kiswahili.
·
Knowledge of payroll processing and
reporting
·
Excellent levels of numeracy and
computer literacy
·
High accuracy and productivity
·
Strong organizational skills
·
Financial services operations or
administrative experience a plus
·
Must have the ability to multi-task
·
Working knowledge of Microsoft
Outlook, Word and Excel
·
Strong presentation and facilitation
skills
·
Ability to use spreadsheets and other
accounting software
Strong interpersonal skills and ability to work in a team
Strong interpersonal skills and ability to work in a team
To Apply
Interested candidates are encouraged to send a cover letter and CV to Kenya_IRSJobs@abtassoc.com with the title of the position being applied for in the e-mail subject line e.g. “Environmental Compliance Assistant” and specify the location/ward preferred by COB Friday, October 20th, 2017.
Only shortlisted candidates will be contacted.
Equal Opportunity Employer: As an equal opportunity/affirmative action employer, Abt Associates is committed to fostering a diverse, multicultural work environment where our employees respect one another and share a commitment to our firm’s values, mission, and strategies. Abt Associates Inc. provides equal employment to all participants and employees without regard to age, race, color, sex, creed, citizenship status, religion, gender, gender identity, sexual orientation, national origin, disability, marital status, or veteran status.