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Administrative Assistant Job in Nairobi Kenya

Our client is a small Real Estate firm based in Nairobi that seeks to hire an Administrative Assistant.
 
Responsibilities
  • Provide administrative duties for the office
  • Handle secretarial duties such as filing, making calls and collating all documents
  • Develop and maintain a filing system, and create an updated database for all stakeholders
  • Ability to make quotations and drawings
  • Manage correspondence with employees, and all stakeholders by directing incoming and outgoing calls, and responding to emails in a timely manner
  • Ensure the receptionist area is always clean and attended to at all times
  • Manage daily office operations
  • Organize office meetings, attend the meetings and prepare minutes as well as manage Director’s diary
  • Manage general office hygiene
  • Receive and welcome clients and guests  and act as the focal person for both internal and external clients
  • Assist in preparation of  progress reports to clients
  • Order office supplies at the most cost effective prices and research for new suppliers
  • Make travel arrangements for all staff members.
  • Any other duties as may be required
Education and Experience
  • A Bachelor’s degree in business related Course (Project Management will be an added advantage)
  • KCSE Certificate with a minimum of C in English
  • Fast typing skills / essential secretarial qualifications
  • Work experience in a Construction / Real Estate firm
  • At least 3 years continuous work experience in administration
  • Practical working knowledge of MS-Office
Key Competencies
  • A mature and ethical individual with integrity
  • Reliable, proactive and detail oriented
  • An organized person with good communication skills both written & verbal
  • Must have a professional approach in all duties
  • Ability to maintain confidentiality, teachable and well groomed.
How to Apply

If you meet the above requirements, send your cover letter and detailed curriculum vitae with 3 referees giving current and expected salary to recruit@fivetalentsafrica.com by Thursday 21st September 2017
 
Clearly indicate the position title on the subject line. 

Only shortlisted candidates will be contacted.

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