Sanergy is looking for an Administrative
Assistant Intern to join our IT & Admin Services team on a full-time
basis.
Nairobi, Kenya
Who we are: Sanergy
is an award-winning social venture that builds healthy, prosperous communities
by making safe sanitation accessible and affordable in Africa’s urban informal
settlements.
Our systems-based approach to
solving the sanitation crisis involves 3 critical steps: we build a dense
network of high-quality sanitation facilities — Fresh Life
Toilets — franchised to residents
in the community. We collect the waste regularly and safely remove it from the
community.
Finally, we convert the waste
into valuable agricultural inputs, which we sell to Kenyan farmers.
About the role: The team is tasked with advancing the company's mission, vision, and values by providing excellent, timely, and cost-effective customer service in all aspects of administration and office management.
About the role: The team is tasked with advancing the company's mission, vision, and values by providing excellent, timely, and cost-effective customer service in all aspects of administration and office management.
The purpose of the role is to
ensure 100% support is given to Directors, Team leads, Team mates, Board
members and Sanergy visitors while at the same time provide operationally and
financially efficient management of the office
A typical day for you might include the following
A typical day for you might include the following
- The first
point of contact for any queries, screen all incoming calls courteously
redirecting/transferring calls to respective teammates, screen all
visitors to determine the purpose of their business within the premises
and use discretion as to whether they can be granted access or whether
they need an appointment.
- Ensure a
well-functioning reception, clean office premises and meeting rooms.
- Be the point
person in coordinating high level meetings for Directors.
- Focal person
in administrative services such as prompt reservation for
accommodation for staff and guests before date of travel e.t.c.
- Implement and
maintain a filing system for all administration documents according to
procedures, while ensuring proper mail distribution
- Other
administrative duties such as keeping updated records of office expenses
and costs, periodic inventory audits of non-stock items, bill payments and
processing all office related procurement requests.
- Required to
assist the Administrative Assistant when needed
- Perform any
other duties assigned by management from time to time
Skills and qualifications
you’ll need
- A Degree or
Diploma in Business Administration or a related course
- Demonstrated
ability to effectively use office automation tools (MS Office suite)
- Excellent
written and verbal communication skills
- Strong
organizational, planning, and multi-tasking skills in a fast-paced
environment.
- A creative
mind with an ability to suggest improvements
- Attention to
detail and problem solving skills
- Self-Motivated
Qualities you’ll need to fit
in well among the Sanergy-Stars
- A
collaborative spirit that compels you to work beyond your team
- A desire to
understand and serve customers
- A willingness
to embrace diversity, integrity and empathy
- An innovative
approach to assessing and testing new ideas
- An enthusiasm
to achieve set targets and improve yourself professionally
For Applications, CLICK HERE to submit your cover letter and resume detailing a portfolio of your experience and expertise in by Monday 11th September 2017.
