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Administrative Assistant Intern Job in Nairobi, Kenya

Sanergy is looking for an Administrative Assistant Intern to join our IT & Admin Services team on a full-time basis.
 
Nairobi, Kenya
 
Who we are: Sanergy is an award-winning social venture that builds healthy, prosperous communities by making safe sanitation accessible and affordable in Africa’s urban informal settlements. 


Our systems-based approach to solving the sanitation crisis involves 3 critical steps: we build a dense network of high-quality sanitation facilities — Fresh Life
Toilets — franchised to residents in the community. We collect the waste regularly and safely remove it from the community. 

Finally, we convert the waste into valuable agricultural inputs, which we sell to Kenyan farmers.

About the role: The team is tasked with advancing the company's mission, vision, and values by providing excellent, timely, and cost-effective customer service in all aspects of administration and office management. 

The purpose of the role is to ensure 100% support is given to Directors, Team leads, Team mates, Board members and Sanergy visitors while at the same time provide operationally and financially efficient management of the office

A typical day for you might include the following
  • The first point of contact for any queries, screen all incoming calls courteously redirecting/transferring calls to respective teammates, screen all visitors to determine the purpose of their business within the premises and use discretion as to whether they can be granted access or whether they need an appointment.
  • Ensure a well-functioning reception, clean office premises and meeting rooms.
  • Be the point person in coordinating high level meetings for Directors.
  • Focal person in administrative services such as prompt  reservation for accommodation for staff and guests before date of travel e.t.c.
  • Implement and maintain a filing system for all administration documents according to procedures, while ensuring proper mail distribution
  • Other administrative duties such as keeping updated records of office expenses and costs, periodic inventory audits of non-stock items, bill payments and processing all office related procurement requests.
  • Required to assist the Administrative Assistant when needed
  • Perform any other duties assigned by management from time to time
Skills and qualifications you’ll need 
  • A Degree or Diploma in Business Administration or a related course
  • Demonstrated ability to effectively use office automation tools (MS Office suite)
  • Excellent written and verbal communication skills
  • Strong organizational, planning, and multi-tasking skills in a fast-paced environment.
  • A creative mind with an ability to suggest improvements
  • Attention to detail and problem solving skills
  • Self-Motivated
Qualities you’ll need to fit in well among the Sanergy-Stars
  • A collaborative spirit that compels you to work beyond your team
  • A desire to understand and serve customers
  • A willingness to embrace diversity, integrity and empathy
  • An innovative approach to assessing and testing new ideas
  • An enthusiasm to achieve set targets and improve yourself professionally
Join a team you’ll love

For Applications, CLICK HERE to submit your cover letter and resume detailing a portfolio of your experience and expertise in by Monday 11th September 2017.

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