World Agroforestry Centre (ICRAF)
Job Vacancy: Administration
Officer - Operations
About our organization: The World
Agroforestry Centre (ICRAF) is a non-profit global research organization that
generates science-based knowledge about the diverse and important roles that
trees play in agricultural landscapes and rural livelihoods.
With their multidisciplinary research and
the knowledge they generate, ICRAF and its partners advance policies and
practices that benefit the poor and the environment.
The Centre’s headquarters are in Nairobi,
Kenya, and it conducts research in more than 30 countries in Africa, Asia and
Latin America. ICRAF is a member of the Consortium of 15 independent
agricultural research centres of CGIAR.
To learn more, please visit our
website: www.worldagroforestry.org
The Position: The Administration
Officer- Operations will Coordinate the units diary of works and management of
outsourced service providers SLA’s
Duties and Responsibilities
1. Arrange and coordinate the Units’ diary
of works including organizing service provider’s monthly meetings.
2. Receiving and coordinating all the Units
Procurement needs which includes follow-up with the Procurement Unit and
3. Financial Service Unit (FSU) to ensure
timely delivery of goods and services.
4. Assisting the Head of Operations in
developing, implementing and Monitoring the Units Annual Program of Work and
Budget including chargebacks for all services provided by the Unit.
5. In consultation with the other
administrators, work closely with FSU to ensure timely chargebacks and client
invoicing.
6. Being the Centre’s focal point for all
insurance related matters which include management of institutional and staff
motor insurance schemes and procurement of insurance covers for institutional
assets at HQ and the regions, following up on the payment for all approved
invoices for insurance debits, and securing credits. And in consultation with
the insurance service provider initiate the quarterly service review meetings.
7. Work closely with the procurement Unit,
institutions collaborating with ICRAF and others in the search for service
providers, specifically those directly related to the Operations Unit.
8. Assist the Head of Operations in the
management of outsourced service contracts including Service Level Agreements
related to: Mail and Front Office, Taxi and Staff Group Transport, Project
vehicles and Catering.
9. Manage the day to day operations of the
ICRAF group transport by working with bus monitors and service provider to
ensure compliance to the agreed upon Service Level Agreements.
10. As a member of the Occupational Health
and Safety (OH&S) committee, work together with the Security Manager,
Assistant Operations Manager (Facilities), the Head of Operations and other
units in identifying and addressing OH&S issues.
Any other duties assigned by the supervisor
Required Academic and Professional Qualifications:
Required Academic and Professional Qualifications:
·
A
degree in Business administration or related field
·
Excellent
computer knowledge of Microsoft office
Required Skills and Competencies:
·
Excellent
interpersonal and communication skills
·
Ability
to coordinate, prioritize and organize workload
·
Ability
to meet deadlines and work under pressure with minimal supervision.
·
Excellent
project management skills
·
Customer
service oriented
·
Strong
negotiation skills
Terms of offer: We offer a
collegial, diverse and gender-sensitive working environment, and we encourage
applications from qualified women. This position is remunerated on Local
Terms.
The appointment will be for an initial
period of three (3) years, subject to a six (6) months’ probation period.
How to apply:
CLICK HERE to
apply online by completing the application form and attaching your cover letter
and CV/Resume (as one document – labelled with your First Name and Last Name).
Applications will be considered until 03
October 2017.
Please note that only short-listed
applicants meeting the above requirements will be contacted.
