Job Title: Administration
Manager
Job Code: AM/CP/170926
Number of Positions Open: 1
Reports To: Director
Closing Date: Open Until
Filled
Summary: Our client is a
global and diversified healthcare leader, discovers, develops and distributes
therapeutic solutions focused on patients’ needs.
Job Summary: The Administration
Manager is responsible for directing and coordinating office activities and
operations to ensure operation efficiency and effectiveness.
The job holder is also tasked with
supervision, work allocation and performance management of the administrative
staff.
Primary Responsibilities:
Primary Responsibilities:
·
Maintain
office supplies inventory by checking stock to determine inventory levels;
anticipating needed supplies; placing and expediting orders for supplies and
verifying receipt of supplies.
·
Coordinating
Health, Safety and Environmental audits.
·
Manage
the contract with the Company appointed medical provider; coordinating staff
treatment, follow up on payments with insurance.
·
Accurate
and timely payments of the utility bills such as electricity, internet, water,
phone, mobile phone, etc. in both the staff houses and office premises, and
advising the finance department, in order to avoid any disconnection
·
Responsible
for work allocation, leave scheduling, supervision, discipline management and
performance management of Cleaners, Cooks, Receptionist and the Directors’
drivers.
·
Timely
renewal of company statutory licenses and insurances. (NCC, NEMA, MV
inspections, general insurance, marine insurance, etc.)
·
Recording
office expenditure and managing office budget every month which helps in
preventing fraud and unaccountability by staff.
·
Liaise
with service providers to ensure adequate provision of utilities (including
telephones, water and electricity); and to ensure adequate servicing and
maintenance of office equipment (including telephones, computers, photocopying
machines, etc.)
·
Implement
and maintain a filing system for all administrational documents according to
procedures
·
Facilitate
contract awards and renewals for outsourced service providers.
·
Fleet
management – motor vehicle maintenance, repair work, leasing contract
management, insurance compliance
·
Ensuring
the fire protection systems are in place; including but not limited to fire
extinguishers, security alarms.
·
Oversee
effective office security, including liaison with Security Company and ensuring
adherence to office security and safety policies for all staff and visitors.
·
Oversee
all aspects of office and staff houses maintenance and cleanliness in line with
set procedures.
·
Responsible
for organizing travel, accommodation, visas and work permits for expatriate
staff and/or company visitors
·
Manage
the office canteen
Accountability: The Administration
Manager is accountable to the Director for the responsibilities stated in this
job description. These responsibilities will be monitored and managed through
annual performance review and supported through the monitoring of KPIs.
Competencies
Competencies
·
Good
leadership and management skills;
·
Methodical
·
Planning,
coordination and problem resolution skills;
·
Demonstrate
a high degree of sensitivity, confidentiality when dealing with company
matters;
·
Excellent
negotiation, interpersonal and communication skills
·
A
forward planner with clear focus, ardent team player and able to work with
minimal supervision in a diverse environment;
·
Attention
for detail and a high affinity for high quality and standards
·
High
moral standing with impeccable integrity
Knowledge, Skills and Experience:
·
Bachelor/Diploma's
degree in Business Administration/ Social Sciences.
·
At
least five (4) years’ experience managing the administrative function in a busy
office
How to Apply:
Interested candidates holding the necessary
requirements, good performance and / or references are encouraged to apply with
detailed CV’s, inclusive of names and contacts of 3 referees, current telephone
number and email address by scrolling down and clicking on: Administration Manager
KINDLY INCLUDE YOUR CURRENT AND EXPECTED REMUNERATION IN YOUR APPLICATION.
KINDLY INCLUDE YOUR CURRENT AND EXPECTED REMUNERATION IN YOUR APPLICATION.