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Accounts Payable Officer Job in Kenya

Accounts Payable Officer

Responsibilities

·         To check and account for all items on all purchase orders, receiving records, invoices, suppliers,ongoing shipment and suppliers’ credit memorandums.
·         To prepare vouchers, including cost distributions for all suppliers’ invoices and credit memos.

·         To provide necessary output requirements, documentation, and authorization for bank transfer data.
·         To prepare cheques for all payments (other than payroll) and forward the cheques, vouchers and all supporting documents to the Director of Finance for approval and signature.
·         To answer queries from suppliers.
·         To balance supplier’s monthly statements with the hotel’s accounts payable records.
·         To prepare and balance the Creditors Control Account with the Creditors Ledger on a daily basis.
·         To maintain adequate and up-to-date files for accounts payable records (invoices and payments).
·         To perform other duties as may be assigned.
·         To raise and record manual cheques for urgent payments.
·         To maintain all Accounts Payable including the general parameters of the system and supplier account maintenance.
·         Prepare and take responsibility on balance confirmation and statement reconciliation with suppliers
·         Monitor pre-payments, advances to suppliers and postdated cheques thereby maintaining proper records for tracking purposes.
·         Any other duties given by supervisor.
·         Reports and analyze accounts payable status in relation to cash flow activity
·         Preparation and documentation of bank transfer data
·         To be courteous and professional when in contact with outside companies/suppliers and to maintain good working relationships with all colleagues throughout the hotel.
·         Communicates effectively with guest, clients, business partners and staff.
·         To be a good sales person to promote hotel’s image and businesses.
·         Participates community projects or activities in order to promoting the hotel’s image and cooperation to improve community relationship.
·         Supplier reconciliations are required to be completed on monthly basis all the invoices are filed properly
·         Assist in monthly General ledger reconciliation on accounting heads, provisions and write off etc
·         All the balance sheet documentation kept properly which includes statutory etc.
·         Assist in various tasks as required by Hotel Director of Finance and the management
·         Involve in preparation of financial reports / management reports etc.

Qualifications

·         Minimum education of Bachelor Degree in Accounting.
·         Minimum of 2 years in accounting experience.
·         Knowledgeable in Front Office, F&B cashiering procedures.
·         Have good communication skills in written and spoken English.
·         Have a analytical minded and be proactive.
·         Possess professional disposition with good communication and interpersonal skills.
How to Apply

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