Accounts Payable Officer
Responsibilities
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To check and account for all items on
all purchase orders, receiving records, invoices, suppliers,ongoing shipment
and suppliers’ credit memorandums.
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To prepare vouchers, including cost
distributions for all suppliers’ invoices and credit memos.
·
To provide necessary output
requirements, documentation, and authorization for bank transfer data.
·
To prepare cheques for all payments
(other than payroll) and forward the cheques, vouchers and all supporting
documents to the Director of Finance for approval and signature.
·
To answer queries from suppliers.
·
To balance supplier’s monthly
statements with the hotel’s accounts payable records.
·
To prepare and balance the Creditors
Control Account with the Creditors Ledger on a daily basis.
·
To maintain adequate and up-to-date
files for accounts payable records (invoices and payments).
·
To perform other duties as may be
assigned.
·
To raise and record manual cheques
for urgent payments.
·
To maintain all Accounts Payable
including the general parameters of the system and supplier account
maintenance.
·
Prepare and take responsibility on balance
confirmation and statement reconciliation with suppliers
·
Monitor pre-payments, advances to
suppliers and postdated cheques thereby maintaining proper records for tracking
purposes.
·
Any other duties given by supervisor.
·
Reports and analyze accounts payable
status in relation to cash flow activity
·
Preparation and documentation of bank
transfer data
·
To be courteous and professional when
in contact with outside companies/suppliers and to maintain good working
relationships with all colleagues throughout the hotel.
·
Communicates effectively with guest,
clients, business partners and staff.
·
To be a good sales person to promote
hotel’s image and businesses.
·
Participates community projects or
activities in order to promoting the hotel’s image and cooperation to improve
community relationship.
·
Supplier reconciliations are required
to be completed on monthly basis all the invoices are filed properly
·
Assist in monthly General ledger
reconciliation on accounting heads, provisions and write off etc
·
All the balance sheet documentation
kept properly which includes statutory etc.
·
Assist in various tasks as required
by Hotel Director of Finance and the management
·
Involve in preparation of financial
reports / management reports etc.
Qualifications
·
Minimum education of Bachelor Degree
in Accounting.
·
Minimum of 2 years in accounting
experience.
·
Knowledgeable in Front Office,
F&B cashiering procedures.
·
Have good communication skills in
written and spoken English.
·
Have a analytical minded and be
proactive.
·
Possess professional disposition with
good communication and interpersonal skills.
How to Apply