Project Finance Officer
Rafiki wa Maendeleo Trust (RWMT) is a
charitable organisation operating in rural Rarieda sub-county. The organisation
began as a grass-root CBO in 2003 to assist orphaned children and youth with a
focus on community empowerment and development.
Vision: People believe in themselves
and work together to build a vibrant and progressive community.
Mission: Empower people and build
their capacities to create positive change for children and youth within their
community
Rafiki wa Maendeleo Trust (RWMT) has
been appointed by Catholic Relief Services (CSR) to act as transitional
Umbrella Organization for the MWENDO project in Siaya County. Under this
arrangement, RWMT will supervise six CBOs providing services to OVCs and
caregivers.
The Finance Officer’s role exists to
ensure that RWMT effectively executes this mandate by facilitating all the
financial aspects of the CBOs. These includes advising the CBO accountant on
the preparation of budgets, processes, procedures and the complete
documentation on payments, both cash and cheques. Ensuring that quarterly
procurements requests from the CBOs are received on a timely basis and following
up on facilitating the same.
The Finance officer will be required
to prepare monthly reports to CRS which shall include individual CBO reports
and the consolidated financial reports, including the RWMT, MWENDO related
reports. He/she will also be obligated to make periodic funds requests to CRS
based on the approved budgets and scheduled work plans.
The Finance Officer shall
continuously supervise and advice the CBO book keepers to ensure accountability
and completeness on all finance and procurement matters and will be the point
of contact between the CBOs and RWMT.
He/she will further ensure that RWMT
finance policies are replicated and adhered to in the CBO operations.
Continuous improvement on the systems and process to match best practice and
adherence to CFR 200 Cost principles and procedures requirements.
Duties
Financial Management
·
Review financial records which
includes Project books, Bank and petty cash books, ledgers and journal, bank
reconciliation amongst others.
·
Take part in preparation,
co-ordination and control of budget, cash flow projections and actual cash
analysis.
·
Take part in Petty cash projections
and daily cash count.
·
Take part in budget forecasts and
budget tracking.
·
Review monthly trial balances and
final accounts i.e. income and expenditure & balance sheet.
·
Review Monthly financial reports and
ensuring compliance to donor and trustee specifications
·
Sending accurate and timely financial
reports to donors and trustees
·
Participate in the formulation and
implementation of financial management strategies and policies
·
Assist in ensuring that the projects
Fixed Asset Register is kept up to date and that all assets are coded
·
Take part in filing financial
documents. T.11 Present monthly project reports to the Finance Manager.
Risk Management
·
Ensure that the project does not
suffer financial loss through fraud and error by ensuring that assets are
safeguarded by closely monitoring the systems of internal control.
·
Ensure that the project complies with
all the legal, regulatory and audit requirements.
·
Ensure safekeeping of all unused
cheque books.
·
Regular audits to review inventory
and stock movement based on weekly/monthly/quarterly reports.
·
Ensure responsible, transparent and
compliant use of funds within approved budget and in compliance with RWMT’s
policies.
·
Ensure continuous monitoring and
evaluation of the project activities vis-Ã -vis budget and projects plans.
Relationship Management
·
Build effective working relationships
with government institutions, NGOs, and private sector organisations.
·
Represent the organisation in
relevant forums whenever called to.
Other Duties and Responsibilities
·
Perform any other duties and
responsibilities which may be assigned by the Supervisor and management from
time to time and which are related to the achievement of RWMT’s mission and
vision.
·
Actively participate in the Saturday
Psycho-Social Support Program for Orphaned and Vulnerable Children and build
the community’s capacity to eventually run the Saturday PSS on their own.
Requirements
·
The knowledge, skills and abilities
may be required through a combination of formal schooling, self-education and
prior experience or on-the-job-training).
·
At least a Bachelor’s degree in
Accounting or finance or Audit oriented discipline.
·
Should hold a professional
qualification such as CPA, ACCA, CFA, or CA
·
Requires strong interpersonal,
communication, leadership and administration skills. Requires good Computer
skills especially in accounting application software’s such as quickbooks,
sage, pastel. Should be good at auditing.
·
At least two (2) years’ experience in
a similar position.
How to Apply
Interested candidates are requested
to email the following to, jobs@rafikiwamaendeleo.org by 4th September 2017.
Cover letter stating the position for
which you are applying, along with current remuneration or last remuneration if
currently not employed, three paragraph motivation statement and why you feel
you meet the requirements, three references andC.V.
The subject of your email on
application should clearly indicate the position for which you are
applying. All four (4) above mentioned steps must be followed.
Applications not following all steps will automatically be disqualified. Only
short-listed applicants will be contacted.
Hand delivery/ Hard copy deliveries
of applications are also accepted.
All applicants should bring a
personal commitment to community development. Applicants should take time to
reflect and make sure they resonate strongly with Rafiki wa Maendeleo Trust’s
vision and mission before considering to apply.