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Project Finance Officer Job in Kenya

Project Finance Officer
Rafiki wa Maendeleo Trust (RWMT) is a charitable organisation operating in rural Rarieda sub-county. The organisation began as a grass-root CBO in 2003 to assist orphaned children and youth with a focus on community empowerment and development.
We are currently seeking to recruit talented, progressive and team-oriented individuals to fill the Finance Officer Position (1). Only those who can demonstrate all required competencies will be considered.
Vision: People believe in themselves and work together to build a vibrant and progressive community.
Mission: Empower people and build their capacities to create positive change for children and youth within their community
Rafiki wa Maendeleo Trust (RWMT) has been appointed by Catholic Relief Services (CSR) to act as transitional Umbrella Organization for the MWENDO project in Siaya County. Under this arrangement, RWMT will supervise six CBOs providing services to OVCs and caregivers.
The Finance Officer’s role exists to ensure that RWMT effectively executes this mandate by facilitating all the financial aspects of the CBOs. These includes advising the CBO accountant on the preparation of budgets, processes, procedures and the complete documentation on payments, both cash and cheques. Ensuring that quarterly procurements requests from the CBOs are received on a timely basis and following up on facilitating the same.
The Finance officer will be required to prepare monthly reports to CRS which shall include individual CBO reports and the consolidated financial reports, including the RWMT, MWENDO related reports. He/she will also be obligated to make periodic funds requests to CRS based on the approved budgets and scheduled work plans.
The Finance Officer shall continuously supervise and advice the CBO book keepers to ensure accountability and completeness on all finance and procurement matters and will be the point of contact between the CBOs and RWMT.
He/she will further ensure that RWMT finance policies are replicated and adhered to in the CBO operations. Continuous improvement on the systems and process to match best practice and adherence to CFR 200 Cost principles and procedures requirements.

Duties

Financial Management
·         Review financial records which includes Project books, Bank and petty cash books, ledgers and journal, bank reconciliation amongst others.
·         Take part in preparation, co-ordination and control of budget, cash flow projections and actual cash analysis.
·         Take part in Petty cash projections and daily cash count.
·         Take part in budget forecasts and budget tracking.
·         Review monthly trial balances and final accounts i.e. income and expenditure & balance sheet.
·         Review Monthly financial reports and ensuring compliance to donor and trustee specifications
·         Sending accurate and timely financial reports to donors and trustees
·         Participate in the formulation and implementation of financial management strategies and policies
·         Assist in ensuring that the projects Fixed Asset Register is kept up to date and that all assets are coded
·         Take part in filing financial documents. T.11 Present monthly project reports to the Finance Manager.
Risk Management
·         Ensure that the project does not suffer financial loss through fraud and error by ensuring that assets are safeguarded by closely monitoring the systems of internal control.
·         Ensure that the project complies with all the legal, regulatory and audit requirements.
·         Ensure safekeeping of all unused cheque books.
·         Regular audits to review inventory and stock movement based on weekly/monthly/quarterly reports.
·         Ensure responsible, transparent and compliant use of funds within approved budget and in compliance with RWMT’s policies.
·         Ensure continuous monitoring and evaluation of the project activities vis-à-vis budget and projects plans.
Relationship Management
·         Build effective working relationships with government institutions, NGOs, and private sector organisations.
·         Represent the organisation in relevant forums whenever called to.
Other Duties and Responsibilities
·         Perform any other duties and responsibilities which may be assigned by the Supervisor and management from time to time and which are related to the achievement of RWMT’s mission and vision.
·         Actively participate in the Saturday Psycho-Social Support Program for Orphaned and Vulnerable Children and build the community’s capacity to eventually run the Saturday PSS on their own.

Requirements

·         The knowledge, skills and abilities may be required through a combination of formal schooling, self-education and prior experience or on-the-job-training).
·         At least a Bachelor’s degree in Accounting or finance or Audit oriented discipline.
·         Should hold a professional qualification such as CPA, ACCA, CFA, or CA
·         Requires strong interpersonal, communication, leadership and administration skills. Requires good Computer skills especially in accounting application software’s such as quickbooks, sage, pastel. Should be good at auditing.
·         At least two (2) years’ experience in a similar position.
How to Apply
Interested candidates are requested to email the following to, jobs@rafikiwamaendeleo.org by 4th September 2017.
Cover letter stating the position for which you are applying, along with current remuneration or last remuneration if currently not employed, three paragraph motivation statement and why you feel you meet the requirements, three references andC.V.
The subject of your email on application should clearly indicate the position for which you are applying.  All four (4) above mentioned steps must be followed. Applications not following all steps will automatically be disqualified. Only short-listed applicants will be contacted.
Hand delivery/ Hard copy deliveries of applications are also accepted.
All applicants should bring a personal commitment to community development. Applicants should take time to reflect and make sure they resonate strongly with Rafiki wa Maendeleo Trust’s vision and mission before considering to apply.

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