Palladium
Program Assistant
Level: Junior
Location: Mombasa,
Kenya
Company Overview: Palladium
is a global leader in the design, development and delivery of Positive Impact -
the intentional creation of enduring social and economic value.
For the past 50 years, we have been making Positive Impact possible. With a team of more than 2,500 employees operating in 90 plus countries and a global network of more than 35,000 technical experts, Palladium has improved - and is committed to continuing to improve - economies, societies and most importantly, people's lives.
Palladium is a child-safe organisation, and screens applicants for suitability to work with children. We also provide equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
Project Overview and Role: Palladium develops and delivers innovative, locally relevant, evidence-based solutions to improve the health and well-being of people around the world.
Since 1971, we have assisted
governmental and non-governmental agencies, foundations, and the private sector
by designing, implementing, and evaluating programs in HIV/AIDS, sexual and
reproductive health, population and family planning, maternal and child health,
infectious diseases, and gender.
Palladium has deep expertise
in policy and advocacy, research and strategic information, health markets and
private sector engagement, modeling and economic analysis, patient monitoring
and management/HMIS, strategic consulting, and program management.
Project Profile
Project Profile
Palladium has recently been
awarded a sub-contract from Pathfinder International to help implement the
USAID Afya Pwani project in Kenya.
The project's purpose is to
contribute to the USAID/Kenya Country Development Cooperation Strategy (CDCS)
Development Objective 2, Health and Human Capacity Strengthened in Kilifi,
Kwale, Lamu, Mombasa, and Taita Taveta counties, while engaging with the larger
USAID efforts to make devolution successful and support the country's economic
growth.
Afya Pwani's goal is to
contribute to USAID/Kenya's Sub-Intermediate Result 2.2.2, Improved county-level
accountability, institutional capacity, leadership, and management of health
service delivery, with an aim to improve and increase access to and utilization
of quality health services in Kenya through strengthened service delivery and
institutional capacity of county health systems.
Pathfinder International
formed a team to implement Afya Pwani that includes Pathfinder, Plan
International Kenya, and Palladium.
The project has three
sub-purposes:
1) Increased access and
utilization of quality HIV services.
2)Increased access and utilization of focused MNCH/FP/WASH & nutrition services.
3) Strengthened and functional county health systems.
2)Increased access and utilization of focused MNCH/FP/WASH & nutrition services.
3) Strengthened and functional county health systems.
Under the guidance of the
Pathfinder Chief of Party and in collaboration with other partners,
Palladium has the lead for
the third sub-purpose, which has five key outputs:
- Output 3.1:
Partnerships for Governance and Strategic Planning, including Healthcare
Financing
- Output 3.2:
Human Resources for Health (HRH)
- Output 3.3:
Health Products and Technologies (HPT)
- Output 3.4:
Strategic Monitoring and Evaluation Systems, including EMR
- Output 3.5:
Quality Improvement Systems
Palladium has recruited a 12
person team to work within the Afya Pwani project team to help achieve these
outputs.
The team will be led by a
Senior Health Systems Strengthening (HSS) Advisor / Team Leader and based in
Mombasa, Kenya, covering work in Mombasa, Kwale, Taita Taveta, Kilifi, and Lamu
counties.
Palladium staff in Nairobi
and our international offices will provide routine technical and administrative
support and assistance.
Responsibilities
Responsibilities
Context: Under
the supervision of the Project Team Lead, in close coordination with Finance
and Operations, the selected candidate will be responsible for providing
project and operational support to the Afya Pwani Project team in
Mombasa.
The assistant will be
responsible for liaising with the Finance and Operations team to ensure timely
support to field teams.
The assistant will also work
closely with the project team to exchange information and support project
delivery.
Key Responsibilities
Key Responsibilities
The incumbent will:
- Provide
administrative support in the coordination, implementation and monitoring
of program activities according to the work plan.
- Manage and
track budgets, forecasts, and project expenditures as needed.
- Serve as a
liaison to the project administration and project staff on
administrative/financial issues to recommend changes as appropriate.
- Support
financial and booking requests and travel expense reports on behalf of the
project team.
- Coordinate
procurement and logistics for travel, workshops and procurement with the
team in HQ and Nairobi
- Maintain
records and ensure proper filing of project specific administrative files
and update them from time to time to ensure current and accurate
information is accessible.
- Ensure
compliance to the established project policies, regulations, guidelines
and procedures.
- Support
preparation of TORs and other documentation for consultants.
- Participate
actively in projectwide learning and other joint activities.
- Other duties
as assigned by the Team Leader.
Requirements
Key Skills:
- Project
Management
- Extremely
organized and structured in communications and process.
- Keen attention
to detail. (Attention to detail and ability to effectively and efficiently
perform multiple tasks and balance between competing priorities often with
a required timeframe).
- Innate ability
to solve problems and provide practical solutions.
- Advanced MS
Office Experience.
- Exceptional
written and verbal communication skills. repeated
Required Experience &
Qualifications and Key Competencies
- Bachelor
degree in a relevant field (be specific on required degree) e.g Business
Studies.
- At least two
years' of working experience (Experience with USAID donor-funded projects
is an added advantage).
- Basic
knowledge of development and governance issues.
- Demonstrated
ability to work independently and in teams.
- Ability and
willingness to travel in the field as and when required.
- Exceptional
verbal, interpersonal and written communications skills.
- Fluent in
English and Kiswahili
- Ability to
respond and adapt quickly to changing requirements and competing demands
- Ability to
maintain confidentiality
CLICK HERE to apply online
Closing date: 08 September 2017