Sheer Logic is looking to
engage a dynamic, high calibre Personal Assistant with
the below qualities:
Salary: 50K
Net
Responsibilities
- Organise,
manage and run the Directors Office to include filter of incoming
visitors, correspondence, emails and telephone calls, highlighting urgent
and priority matters requiring the Director’s attention;
- Draft, type
and dispatch memoranda, acknowledge letters and responses to
correspondence, and follow up with relevant action officers;
- Proof read
routine documents prepared for the Director’s signature in consultation
with originating officers;
- Prepare
various reports for Director’s Office including creation of
spreadsheets, charts, databases, and application of relevant software;
- Draft
correspondence, speeches, presentations, and announcements from the
Director’s Office;
- Schedule
meetings between the Director and key stakeholders within and outside the
company and effectively manage the diary;
- Draft agendas,
compile and distribute relevant documents and briefings, take minutes and
maintain records for the Director’ meetings;
- Prepare Board
Papers on time in collaboration with other departments and stakeholders;
- Maintain and
manage Executive Director action log across all organization engagements
both internal and external;
- Compile,
schedule and prioritise engagements, appointments, invitations, and other
requests for weekly dairy meetings;
- Make travel
arrangements for the Director, coordinating flights, accommodation and
other itinerary specifics;
- Coordinate
logistics and documentation for visiting delegations; and
- Provide
administrative support to the Director including preparation of
administrative forms and processing of requests.
Qualification
- A Bachelor’s
degree in Management, Business Administration, Office
Management Secretarial Studies, Communication, Public
Relations or related disciplines;
- A minimum of 5
years’ experience as Executive or Administrative Assistant to a Director,
Chief Executive Officer or Chief of Party preferably of an international,
multicultural organisation;
- Advanced
Information technology skills including word, excel, access, PowerPoint Ms
outlook; and
- Highly
developed analytical skills with ability to prepare, analyse and interpret
data and reports.
How to Apply
Kindly send your CV to
sheerlogictalentsourcing6@gmail.com by 28th August 2017.