PA & Office Administrator
Reporting
to: Executive Business Manager
Responsibilities
Personal Assistant
·
Receiving and sorting daily
deliveries/mail.
·
Managing executives’ diaries and
organizing meetings and appointments.
·
Controlling access to the executive
·
Booking and arranging travel,
transport and accommodation.
·
Preparing letters, presentations and
reports on behalf of the executives.
Office Administration
·
Manage Office consumables budgeting,
requisitioning and usage.
·
Ensuring the office & compound is
clean and properly maintained.
·
Supervising and monitoring
administrative staff.
·
Ensuring utility bills are paid on
time i.e. Internet, Telephone, Water, Electricity, gardening etc.
·
Keeping a register of the company’s
assets and organizing for repairs & maintenance of the same.
·
Ensuring company vehicles are
properly maintained and fueled.
·
Organizing internal company events.
·
Work with receptionist to coordinate
meeting rooms and ensure adequate supplies are available and their tidiness.
·
Assist HR with implementation of
various office policies.
·
Ensure office efficiency is
maintained by carrying out planning and procurement of office equipment and
overseeing their safe keeping, allocation and/or storage as applicable.
Knowledge, Skills and Abilities
·
Proven work experience as a personal
assistant
·
Knowledge of office management
systems and procedures
·
Outstanding organizational and time
management skills
·
Ability to multitask and prioritize
daily workload
·
Excellent verbal and written
communications skills
Qualifications
·
Minimum 5 years of experience as a
Personal Assistant
·
Hold a Bachelor’s Degree from a
recognized institution
·
PA Training/Certification will be an
added advantage
How to Apply
If interested, kindly send your CV
and application letter to recruit@zeepo.co.ke indicating the job position on the title.