HR &
Administration Assistant
The HR and Admin Assistant will
support our busy HR and Administration department. He/She will be responsible
for providing administrative support for the department and assist with day to
day operations of the HR Functions and duties.
Duties
·
Assisting with day to day operations
of the HR functions and duties
·
Providing clerical and administrative
support to the Human Resource Coordinator
·
Compiling and update employee records
(hard and soft copies)
·
Assist in payroll preparation by
providing relevant data (changes in staffing)
·
Assist the HR Coordinator in handling
Audit queries
·
Handle the filling system for both
personnel files and Administration files
·
Participate in developing
departmental goals and objectives
·
Updates employees phone directory and
maintains a database of employee contact information for both Kenya and Somali
·
Assist in maintaining the personnel
files in compliance with the legal requirements and the HR Checklist
·
Incharge of handling the switchboard
and directing phone calls to the respective team members
·
Incharge of ordering stationary and
ensuring that they are not misused
·
Incharge of booking flights and
sending out itineraries to the specific team member
·
Assist in handling general
administration and ensuring the office is always up and running
·
Custodian of Petty Cash
·
Any other duties assigned
Requirements
·
Degree in Human Resources/Social
Sciences/Management/Business Administration
·
Higher Diploma in Human Resources
·
1 year in similar position
·
Outstanding Organizational and time
management skills
·
Strong communication skills
·
Ability to multitask and prioritize
daily workload
·
Aggressive and Result Oriented
·
Able to meet deadlines
How to Apply
The position will close on 15th
September 2017, the incumbents should send their CV’s and cover letters or
motivational letters to hr.eaprogram@mercyusa.org.
Only shortlisted candidates will be
contacted