Our client in the not for
profit sector has been contracted to implement a 1 year donor project (with
possible extension) and is seeking suitable and highly motivated people to fill
the following position within the project:
Finance and Administration
Officer
Purpose
of the role: The Finance and Administration Officer is responsible for
activities and tasks in programme administration and finance, reporting,
coordination and donor liaison as part of the organisations efforts to
implement and report on its interventions.
- Provide
administrative, financial and logistical support and organise effective
technical oversight and back-up as necessary;
- Ensure timely
reporting in accordance with contractual obligations;
- Conduct
periodic reviews of systems used by project teams against corporate QA
standards;
- Maintain
effective project records and working files;
- Manage
evacuation and insurance matters
- Manage travel
arrangements for project team
- Maintain
document control (including project filing, general correspondence)
- As necessary,
ensure that the project when ending is closed down effectively, that all
contractual obligations have been met, final invoices raised and settled
and that the project profit and loss account has been reconciled.
- Prepare
documentation for payment of project expenses (e.g. accounts payable,
funds requests)
- Using the
accounting software keep records, monitor and authorize all payments to
appointed staff on basis of time sheets and finance documents submitted;
- Prepare draft
project budget revisions, in consultation with Chief Financial Officer and
Programme Manager
- Monitor expenditure,
prepare monthly project financial analysis and forecasts and approve funds
transfers
- Provide
mentoring and technical support to field personnel and supervise operation
of field based Imprest Accounts.
- Prepare draft
client invoicing and maintain invoice register
- Procurement:
Responsible for managing and securing project supplies, giving guidance to
staff on travel arrangements and expense tracking, programme and stipend
supplies in accordance with client policies and procedures.
- Preparation of
donor reports: coordinate submissions from relevant staff to meet
reporting deadlines
- Undertake
other duties as the line manager should require in keeping with the
responsibility of the post.
Qualifications
- Certified
Public Accountant (K)
- Bachelor of
Commerce or a business-related degree from recognised university
- requirements
- Ability to
work with minimum supervision
- Demonstration
of creativity to achieve results using minimum resources
- Strong oral,
written and comprehension skills
- Excellent
software skills such as use of spreadsheets like excel, word, powerpoint,
access.
- Strong
interpersonal skills.
- Ability to
thrive in a fast-paced commercial environment with tight deadlines
How to Apply
If you are interested and meet the qualifications, please send your CV to the following email: jobs@humancapital.co.ke latest by Friday, 25th August, 2017.
Indicate Finance and
Administration Officer in the Subject Line.