Education Effect Africa (EEA)
Job Title: Intern
Finance and Admin Officer
Location: Mathare
Sub County, Nairobi County, Kenya
Application Closing Date: 30th
August 2017
Reports To: Finance
and Administration Manager
Who We Are: Education Effect Africa (EEA) is a Kenyan
non-governmental organization focused on providing children living in
marginalized areas with high quality education.
Since our inception in 2013,
Education Effect Africa has been working with disadvantaged communities living
in informal settlements of Nairobi and rural areas of Central, Western and
Nyanza regions of Kenya.
Purpose of the
internship: Education Effect Africa is actively looking for a young
self-motivated professional who is keen on enhancing their on-the-job
experience in the fields of finance and administration to fill the position of
an Intern Finance and Admin. Officer.
Key Responsibilities
Reporting to the Finance and
Administration Manager, the overall responsibility of the Intern Finance and
Admin. Officer will be to carry out ordinary day to day duties to ensure the
smooth running of the finance and administration department at EEA.
The Intern Finance and Admin
Officer will assist the Finance and Administration Manager in:
1. Financial management
- Management of
office petty cash: overseeing petty cash transactions, preparing monthly
petty cash summary reports and requisitions for petty cash imprest as and
when they fall due
- Asset
management: maintaining the asset register, assisting in stock count and
physical check of assets, overseeing issuing and return of assets to/from
staff
- Preparing
payment vouchers and in checking that all payment vouchers are well
supported by invoices and/or other necessary documents
- Reviewing staff
travel and advance payment requisitions and to check thoroughly supporting
documents provided
- Management of
staff imprest accounts
- Maintaining a
schedule of utility payments and ensuring they are paid on time
- Filing and payment
of NHIF, NSSF and HELB deductions
- Preparing
purchase orders for approval and providing logistical support during
procurement
- Carrying out
monthly bank reconciliations
- Management of
accounts payables
- Preparing
monthly management and project financial reports
- Posting
financial transactions into QuickBooks accounting software
- Providing
support during annual external audits
2. Administration
- General office
management including ensuring cleanliness of the office, overseeing office
repairs, receiving and attending to visitors, answering the office phone
and serving as first contact to external parties
- Management of
shared organizational mailboxes including regular checking and replying to
general inquiries, sorting and distributing of emails to relevant persons
and departments
- Management of
office supplies including purchase, issuing, regular stock count and
reordering of office supplies
- Establishing
and maintaining appropriate filing systems (both physical and electronic)
and databases for office correspondence, program and financial documents
- Gathering
information for project and program from sources such as the internet,
making phone calls and other areas as required
- Ensuring
compliance of administrative, travel, IT, HR and procurement policies by
EEA staff
- Any other
supportive services as would be advised from time to time to the Finance
and Administration Manager
Education, knowledge,
technical skills, experience and desirable requirements
- Minimum of a
Bachelor’s degree in Finance, Accounting, Administration or other related
business studies
- Minimum of CPA
Part II
- Minimum of a
certificate in Microsoft Office proficiency, preferably ICDL with
excellent skills in use of MS Excel
- Knowledge and
practical experience in using QuickBooks or other accounting software will
be highly considered
- Excellent
analytical, oral and written communication skills in English and Swahili.
- Flexibility,
willingness and readiness to work on varied tasks. Willingness to work in
informal settlements of Nairobi
- Strong desire
for personal and professional growth
- Previous
internships, and work experience will be considered but is not mandatory
Contract and Level of
Involvement
- Full time
contract from 1st September- 31st December 2017.
- The intern will
be based in our offices in Mathare Sub-County, Nairobi County
- Interns will be
provided with a reasonable stipend for the duration of their contract in
line with EEA policies.
- The intern will
be offered a 1 year employment contract subject to outstanding performance
of the successful candidate and availability of funds.
How to Apply
All application letters
together with detailed CVs including names of three referees and expected
remuneration for the above advertised assignment should be addressed to
The CEO,
Education Effect
Africa,
P.O. Box 52199-00100,
Nairobi
and sent by email to
careers@educationeffectafrica.org
not later than 30th August
2017.
Please indicate clearly on
the subject line of the email the position you are applying for.
Only short-listed candidates
will be contacted.