Sustainable Aid in Africa
International (SANA) is a non-profit, non-governmental organisation whose
mission is to contribute to improved access to safe water and proper sanitation
by the needy population through promotion of participatory approaches and
sustainable technologies.
It is an organisation that
believes in justice, integrity and partnership in the process and outcome of
this vision.
Position Title: Finance
& Administration Manager
Station: SANA Headquarters - Kisumu
Accountable to: Reports to the Team Leader
Duties and responsibilities
A). Cash Flow Management
Station: SANA Headquarters - Kisumu
Accountable to: Reports to the Team Leader
Duties and responsibilities
A). Cash Flow Management
- To produce
financial work plans and budgets for proposed, ongoing and past project
proposals.
- Review budgets
and work plans for proposed and ongoing project.
- To prepare a
monthly realistic cash budget for the operational activities and resources
procurements.
B). Ensure Internal Control
Systems
- To ensure that
no expenditure and or cash payment is processed/initiated before a
requisition is done in writing and dully approved by the Team Leader.
- To ensure that
no expenditure is initiated which is not provided for in the budget or for
which no prior approval is obtained.
- To ensure that
all payment vouchers are dully authorised by relevant officers before
payment or transactions are effected
- To ensure bank
reconciliations are done at the end of every month to monitor bank
transactions
- To ensure cash
reconciliations are done weekly
- Prepare weekly
returns on petty cash/impresst transactions.
- To manage the
office petty cash strictly on an imprest system basis.
- To ensure that
all financial transactions are properly authorized, valid, accurate and
accounted for in the period in which transacted.
- Ensure that
petty cash processing is carried out within approved procedures
C). Financial Management
- To cause
proper costing of the projects.
- To advise the
Team Leader and the Management on all matters pertaining to the financial
functions of SANA.
- To ensure that
transparency and accountability of funding from partners is upheld in the
financial transaction of SANA.
- To verify that
all payment vouchers are correctly posted into the accounting system
weekly
D). Human Resource
Management
- To supervise
and coordinate the activities of the Finance and Administration staff
- To ensure
administration and implementation of HR strategies focusing on achievement
of the required results.
- Administration
of payroll and benefits. Provide information on payroll action as per set
guidelines.
- Co-ordinate
staff performance including induction, probation and the annual
performance evaluation.
- To prepare
payrolls for the SANA team and other workers.
E). Logistics
- To check where
relevant stock movements as shown on stock card balances with the
QuickBooks balances every month; to ensure proper store keeping
procedures.
- To cause
preparations of analysis for motor vehicle mileage covered, fuel consumed
and reports/renewals expended at the end of every month.
- Ensure all
vehicles have valid statutory requirements including insurance and NTSA
requisites for trucks
F). Assets Management
- To ensure that
all assets of SANA (vehicles, furniture and equipment) are properly
accounted for and protected.
- Perform other
duties as may be assigned from time to time.
Qualifications
- Have a
Bachelors Degree in Commerce (Accounting/Finance Option) from a recognized
Institution.
- be in
possession of CPA (K) or its approved equivalent;
- being a member
of Institute of Certified Public Accountants of Kenya (ICPAK) will be an
added advantage
- Computer
Proficiency.
- 5 years
experience, 3 of them in a Senior Level.
- Good
communication, interpersonal and analytical skills, team player and strong
organization skills.
- Ability to
work with minimal supervision and can deliver on agreed timelines.
- Demonstrate
high level of integrity.
How to Apply
If you are confident that you meet the above qualifications and can handle the listed tasks, kindly send your application to:
The Team Leader – SANA
P. O. Box 1137 – 40100
Kisumu
or email at
info@sanainternational.org
Kindly quote your salary expectations