Finance & Admin Officer
Location: Mathare Sub County, Nairobi
County, Kenya
Application Closing Date: 30th August 2017
Reports To: Finance and Administration Manager
Application Closing Date: 30th August 2017
Reports To: Finance and Administration Manager
Who We Are
Education Effect Africa (EEA) is a
Kenyan non-governmental organization focused on providing children living in
marginalized areas with high quality education. Since our inception in 2013,
Education Effect Africa has been working with disadvantaged communities living
in informal settlements of Nairobi and rural areas of Central, Western and
Nyanza regions of Kenya.
Education Effect Africa is actively looking for a young self-motivated professional who is keen on enhancing their on-the-job experience in the fields of finance and administration to fill the position of an Intern Finance and Admin. Officer.
Responsibilities
Reporting to the Finance and
Administration Manager, the overall responsibility of the Intern Finance and
Admin. Officer will be to carry out ordinary day to day duties to ensure the
smooth running of the finance and administration department at EEA. The Intern
Finance and Admin Officer will assist the Finance and Administration Manager
in:
Financial management
·
Management of office petty cash:
overseeing petty cash transactions, preparing monthly petty cash summary
reports and requisitions for petty cash imprest as and when they fall due
·
Asset management: maintaining the
asset register, assisting in stock count and physical check of assets,
overseeing issuing and return of assets to/from staff
·
Preparing payment vouchers and in
checking that all payment vouchers are well supported by invoices and/or other
necessary documents
·
Reviewing staff travel and advance payment
requisitions and to check thoroughly supporting documents provided
·
Management of staff imprest accounts
·
Maintaining a schedule of utility
payments and ensuring they are paid on time
·
Filing and payment of NHIF, NSSF and
HELB deductions
·
Preparing purchase orders for
approval and providing logistical support during procurement
·
Carrying out monthly bank
reconciliations
·
Management of accounts payables
·
Preparing monthly management and
project financial reports
·
Posting financial transactions into
QuickBooks accounting software
·
Providing support during annual
external audits
Administration
·
General office management including
ensuring cleanliness of the office, overseeing office repairs, receiving and
attending to visitors, answering the office phone and serving as first contact
to external parties
·
Management of shared organizational
mailboxes including regular checking and replying to general inquiries, sorting
and distributing of emails to relevant persons and departments
·
Management of office supplies
including purchase, issuing, regular stock count and reordering of office
supplies
·
Establishing and maintaining
appropriate filing systems (both physical and electronic) and databases for
office correspondence, program and financial documents
·
Gathering information for project and
program from sources such as the internet, making phone calls and other areas
as required
·
Ensuring compliance of
administrative, travel, IT, HR and procurement policies by EEA staff
·
Any other supportive services as
would be advised from time to time to the Finance and Administration Manager
Requirements
·
Minimum of a Bachelor’s degree in
Finance, Accounting, Administration or other related business studies
·
Minimum of CPA Part II
·
Minimum of a certificate in Microsoft
Office proficiency, preferably ICDL with excellent skills in use of MS Excel
·
Knowledge and practical experience in
using QuickBooks or other accounting software will be highly considered
·
Excellent analytical, oral and written
communication skills in English and Swahili.
·
Flexibility, willingness and
readiness to work on varied tasks. Willingness to work in informal settlements
of Nairobi
·
Strong desire for personal and
professional growth
·
Previous internships, and work
experience will be considered but is not mandatory
Contract and Level of Involvement
·
Full time contract from 1st
September- 31st December 2017.
·
The intern will be based in our
offices in Mathare Sub-County, Nairobi County
·
Interns will be provided with a
reasonable stipend for the duration of their contract in line with EEA
policies.
·
The intern will be offered a 1 year
employment contract subject to outstanding performance of the successful
candidate and availability of funds.
How to Apply
All application letters together with
detailed CVs including names of three referees and expected remuneration for
the above advertised assignment should be addressed to The CEO, Education Effect Africa, P.O. Box
52199-00100, Nairobi and sent by email to careers@educationeffectafrica.org not later than 30th August 2017.
Please indicate clearly on the
subject line of the email the position you are applying for.
Only short-listed candidates will be
contacted. Please consider your application unsuccessful if you don’t hear from
Education Effect Africa after 3rd September 2017.