Finance & Admin Officer
Haki Mashinani Kenya, also known, as
Haki Mashinani is a Non-Governmental Organization established in 2015 whose
mandate is to promote access to justice. Its focus areas are legal, social and
economic empowerment of vulnerable members of the community with an aim of
protecting their rights.
Description
The Finance and Administration
Officer will have the financial management responsibility for accounts payable
function in general; performing routine and specialized accounting tasks. The
Finance and Administration Officer will report directly to the Finance and
Administration Manager.
The Finance and Office Administrator
will be based at the Head Office in Nairobi with frequent travel in Naivasha –
Nakuru County.
Responsibilities
Finance
·
Reviewing all kinds of payments
documents from requisition to payment requests and insures all the supporting
documents are attached;
·
Assist in preparing donor Financial
Reports for project activities;
·
Assist in Preparing grant expenditure
records reconciliations on a monthly basis;
·
Perform project account
reconciliation, to verify that there are in agreement and verify all expense
claims for correctness and ensure that all appropriate supporting documents
have been provided;
·
Prepare all staff and consultants
payroll and verify staff salaries are paid on time and making statutory
payments;
·
Maintaining a tracking record of all
the payments generated;
·
Monitor compliance of project expenditure
and procurement under Haki Mashinani rules and regulations
·
Travel to the field office in
Naivasha to conduct training on policies and financial procedures for field
staff as and when required.
·
Maintain the petty cash for the Head
Office and ensure it is liquidated and replenished on time;
·
Ensure all the grants have been
charged accurately and according to the budget;
·
Perform other related duties within
the incumbent’s capabilities that might be assigned by the supervisor.
Administration
·
Ensure the timely posting of news,
events, trainings etc on the social media sites,
·
Maintain a posting log for the social
media.
·
Maintain a filing system of technical
and administrative documents and correspondence;
·
Assist in maintaining local inventory
records with responsibility for proper recording of assets, their maintenance
and safeguard.
·
Compile, manage and maintain the
annual leave planner and quarterly update;
·
Update the employee personnel files;
·
Support in the timely and proper
correspondences with partners, inquiries on HM services; and
·
Any other duties that may be referred
to him/her from time to time.
Programmatic Support.
·
Provide operational support to HM
field staff during beneficiary activities and outreach events on finance
related matters;
·
Support the maintaining HM social
media sites (Facebook, Twitter and website)
·
Assisting in the recruitment
processes of interns including posting vacancy announcement, initial screening
of candidates and selection of qualified candidates; and
·
Support HM’s networking and linkages
with partners’
Qualifications
·
University Degree/Diploma in Business
Administration, Public Administration, or an equivalent combination of training
and experience.
·
Proficiency in Quick Books, SAGE,
Prima Nota and any other accounting packages.
·
Proficiency in MS Office
·
At least two (2) year of relevant
professional experience in a busy administrative and finance
office/environment;
·
Demonstrated ability to maintain
integrity in performing responsibilities assigned;
·
Previous experience with an NGO’s is
an added advantage;
·
Mature individual, able to work
independently, under pressure, able to maintain accuracy, paying attention to
details, meeting deadlines and working with minimal supervision.
·
Strong interpersonal and intercultural
skills with proven ability to work effectively and harmoniously with a team of
colleagues; and
·
Demonstrated ability to maintain
integrity in performing responsibilities assigned.
How to Apply
Interested and qualified applicants
should send their applications together with a detailed CV, stating
qualifications, experience, current position and remuneration, phone contact,
email address, name and addresses of two (2) referees of which must be your
current/last supervisor by Monday 23rd August 2017 to:
Finance and Administration Manager,
Haki Mashinani Kenya,
P.O Box 15390-00100,
Nairobi – Kenya.
Haki Mashinani Kenya,
P.O Box 15390-00100,
Nairobi – Kenya.
Email: info@hakimashinanikenya.org
Applicants must meet the minimum
requirements and must be available from beginning 1st September 2017. Only
short-listed candidates will be contacted not later than Friday the 29th of
August 2017.