Terms of Reference for Field
Officer - Coast Region
About Forum Syd: Forum
Syd is a Swedish democracy and rights organization with about 160 Swedish
member organizations and thousands of partner organizations and networks
worldwide.
Founded in 1995, Forum Syd
strives for fair and sustainable global development based on the equal value of
all people, their right to reasonable life circumstances, and the sustainable
use of the world’s natural resources.
Forum Syd perceives
civil society as a decisive force in bringing about change and works to help
strengthen the role of civil society in Sweden and the rest of the world in its
efforts to bring about global justice and sustainable development.
Forum Syd head office is
based in Stockholm-Sweden and has five country offices in the different
countries including Kenya.
From 2013-2018 Forum Syd
operated as a Country office in Kenya with a strategy that sought to improve
the democratic space in Kenya through fulfillment of rights, equal gender
participation and sustainable use of natural resources.
Effective from January 2017,
the office changed to Hub for Eastern and Southern Africa coordinating work in
the region broad range of partners and stakeholders both local and
international within the different spheres of its work some of which are
shrinking space, democracy, human rights, gender equality through new and old
actors.
Wajibu Wetu Programme: Wajibu
Wetu Programme is a 3-year initiative supported by the Embassy of Sweden,
Nairobi.
The programme works with
media, cultural and gender focused civil society organizations to reach out to
a critical mass of right-holders to deepen democracy, strengthen inclusive
citizen participation and accountability at the national level.
This is done through creative
avenues like the use of music, traditional and new media, artivism (art for
activism), cultural festivals, documentaries, investigative journalism among
others by a pool of 26 national and grassroot civil society organizations.
Purpose of the
Position: The Wajibu Wetu programme Field Officer- Coast Region will
support the M&E Officer and the Impact and Quality Assurance Coordinator in
data collection, analysis, and learning activities to help ensure
accountability and efficiency for all projects, both new and established
throughout the Coast region.
S/he will provide technical
field support to the M&E unit.
The Field Officer will work
closely with Program teams to assess field conditions, support capacity
building initiatives and facilitate the collection of quality data under the
supervision of the Programme M&E Officer.
S/he may be assigned to focus
on supporting one or more specific grants or projects within a programme as
assigned by the M&E Officer.
S/he will collaborate with
the Programme’s team in reviewing and preparing monthly, quarterly and final
narrative and financial donors’ reports.
Additionally, s/he will work
with other members of the team, as need be, on Seed grants support and set up,
follow up of program expenses and indicators, implementation of processes,
standard operating procedures and any other tasks given to her/him by the
M&E Officer or the Impact and Quality Assurance Coordinator.
This position will be based
in Mombasa.
Primary Responsibilities:
Programme Management
- Act as primary
point of contact with Partners regarding technical deliverables, financial
oversight, and monitoring and evaluation.
- Day-to-day
oversight of project implementation on financial, administrative and
general coordination of partner initiatives.
- Assist and
participate in developing the technical approach to delivery of training
and other capacity building initiatives for the assigned
grantees/partners.
- Support
partners/ grantees to ensure that all quarterly financial and narrative
reports and expenditure reports are completed, verified, and promptly
forwarded to the grants management office.
- Assist the
grants management officer in the overall administration of the grant
including work plan management and budget management as needed.
- Support Forum
Syd’s reporting process for both tertial internal reports in SOPAL (System
for Overall Planning and Learning) and annual donor reporting.
- Facilitate
communication flows between Partner initiatives and Forum Syd Hub ESA as
required.
Monitoring and Evaluation
Support
- Support the
Programme M&E Officer and in creating a framework and procedures for
the monitoring and evaluation of Partner project initiatives.
- Support the programme
M&E Officer in implementing the key project performance indicators
(KPI) as well as monitoring them throughout the duration of the projects.
- Assist Impact
& Quality Assurance Coordinator in clarifying project information
needs.
- Support
partners on ways to properly document, organize and capture program
progress.
- Support in
implementation of tools and/or their revisions as well as data collection
procedures under the supervision of the PM&E Officer (eg. logical
framework, project performance tracking, indicators, data flow chart,
M&E Plans).
- Regular field
visits to ensure the quality of data collected and to verify the accuracy
of reported data.
- Support and
participate in the interim and end of programme evaluation.
Reporting
- Support
M&E Officer and Grants Manager in reviewing partner reports to ensure
high quality reports are submitted on time.
- Review and
analyze progress reports with the M&E Officer to identify the causes
of potential bottlenecks in project implementation and to enhance quality
of reporting.
- Assist in
documenting most significant change stories and other programme successes
- Ensuring that
IEC materials are delivered to partners.
Other duties as assigned.
- Any other duty
assigned by the supervisor.
Academic Qualification
- Degree in social
studies or community development studies or related degree from recognized
university.
- Diploma in
Project Management.
Skills, Experience and
Attitude Required
- Minimum of
Three years’ work experience.
- Experience in
facilitating workshops.
- Experience in
working with community based approaches
- Leadership and
supervisory skills and ability to foster team spirit.
- Strong
organizational skills and ability to coordinate and manage a diverse array
of activities and stakeholders
- Excellent
communication skills in English and Kiswahili.
- Strong
negotiation and mediation skills and ability to work independently
- Report writing
skills and computer skills in word processing and spreadsheets
- Experience in
conducting surveys, managing data and statistics
- Willingness to
travel to the field most of the time.
- Strong sense
of security management and willingness to follow security guidelines and
regulations
- Commitment to
humanitarian principles and values
- Commitment to
equal opportunity and gender practices
How to Apply:
Forum Syd is an equal
opportunity employer.
We encourage qualified
applicants regardless of gender, age, functional ability or ethnic and
religious affiliation to apply for the position.
Email your application
indicating your current, expected gross salary and detailed CV with at least
three referees toinfo.africa@forumsyd.org on or before
18th August 2017.
For more information about
Forum Syd or this post visitwww.forumsyd.org/int/Kenya/Our-Team/Vacancies/
