International Rescue
Committee (IRC)
Senior Field Coordinator -
Hagadera & Garissa
Sector: Program
Management
Location: Kenya
Employee Type: Regular
Employee Category: Full
Time
Most refugees and asylum
seekers who arrived to Hagadera in the last few years are staying with
relatives but some 20,000 have settled outside the designated camp area in the
so-called ‘Hagadera Outskirts’.
The IRC has implemented
refugee assistance projects in Dadaab since January 2009 and in 2014 it became
the lead health and SGBV implementing partner in Hagadera. The IRC
provides primary and secondary health care services, targeted nutritional
services, quality reproductive health and HIV related services, as well as the
protection and empowerment of women and girls.
The IRC recently initiated an
Emergency Programming in Garissa largely focusing on Nutrition and WPE.
Scope of work: The IRC seeks an experienced Field Coordinator with significant humanitarian operations experience to manage the IRC’s field offices, staff, and operations.
Scope of work: The IRC seeks an experienced Field Coordinator with significant humanitarian operations experience to manage the IRC’s field offices, staff, and operations.
The individual must have
previous experience working in volatile environments.
The Field Coordinator will
supervise staff, manage the office premises, liaise with local authorities, and
contribute to program design and implementation.
Job Purpose / Objective: The Senior Field Coordinator (FC) plays a key role in the overall leadership and management of the IRC Kenya Program.
Job Purpose / Objective: The Senior Field Coordinator (FC) plays a key role in the overall leadership and management of the IRC Kenya Program.
The Senior Field Coordinator
leads IRCs response in Hagadera and Garissa Field Sites and is responsible for
supporting, coordinating and supervising timely and high-quality program
implementation, with a specific focus in ensuring effective functionality of
all the support functions of the program.
Under the supervision of
Deputy Director of Operations (DDO), the Senior Field Coordinator will be
responsible for the overall field coordination, program support, and field
office management working in close collaboration with other members of the
senior management team including the Country Director, Deputy Director of
Program (DDP), Deputy Director Grants & Accountability, Finance Controller,
Senior HR Coordinator, Technical Coordinators (Heath, WPE, Nutrition, Emergency
…etc.).
The Senior Field Coordinator
will be based in Hagadera with travel to Garissa and other field sites as
required.
Responsibilities and Specific Tasks:
Field Office and Program Management
Responsibilities and Specific Tasks:
Field Office and Program Management
- Oversee
day-to-day implementation of all programs in the field site, providing
constructive supervision to the program managers to implement, monitor,
evaluate work plans including monitoring & evaluation mechanisms as
agreed with the Deputy Director Programs and in coordination with the IRC
sector Technical Coordinators.
- In close
collaboration with relevant Technical Coordinator(s), lead the field-based
teams in the development of new proposals and initiatives for the Hagadera
and Garissa field site in accordance with the country program strategic
plan and IRC Strategic Action Plan 2020 framework.
- Participate in
the development of budgets for program proposals in conjunction with the
grants and finance departments.
- Ensure timely
and quality program implementation, reporting, and monitoring.
- Contribute to
assessments, program design, and budgeting.
- Ensure
programs are in compliance with IRC, donor and national requirements.
Grants Management and
Reporting
- In close
coordination with the Grants department and the relevant Technical
Coordinator(s), lead field-level Grants Opening, Mid-Term and Closing
meetings.
- Review
operational aspects of internal and external reports from the field site
and ensure timely submission as required
- Lead review of
Budget vs. Actual expenditure on a monthly basis with staff, ensuring
timely and accurate feedback to the relevant Technical Coordinator(s) and
the Grants, Finance and Supply Chain departments.
- In
collaboration with the Technical Coordinator(s) address any over/under
expenditure issues through jointly developed corrective plans.
Monitoring & Evaluation
- Ensure
appropriate M&E activities are carried out regularly by program staff
in all sectors (data collection & analysis, monitoring of project
progress against established work plans, monitoring of established
indicators and utilization of results to inform program (re-)design);
- Support in
Identifying gaps in M&E systems and make recommendations for
improvements;
Strategic Planning
- Support the
integration of program activities to create coherent, quality and
complimentary programming; Specific focus to ensure strong integration of
program support functions with direct program related activities
- Participate in
workshops at field level to establish and monitor annual operating plans
for the strategic plan;
- Ensure that
all project activities are consistent with established best practices and
IRC’s Program Framework principles.
Human Recourse Management
- Maintain open
and professional relations with team members, promoting a strong team
spirit and providing oversight and guidance to enable staff to
successfully perform in their positions.
- Ensure all
staff in the field site know and understand IRCs Global and in-country HR
Policies and the IRC Way Standards for professional Conduct. Document and
address breaches of policy and disciplinary issues in coordination with
the Sr HR Coordinator in a professional manner and in line with the letter
and spirit of the relevant policy.
- Ensure the
Performance Management cycle is implemented and documented timely for all
staff in the field site. Ensure feedback from technical coordinators is
sought and incorporated in performance management cycles of program
managers and heads of department, including but not limited to technical
performance and capacity building needs.
- Provide direct
supervision to the field site’s HR lead, ensuring recruitment, staff
orientation, and payroll preparation, leave management and exit management
processes are carried out timely and in line with relevant policies and
procedures.
- Ensure that
staff have capacity development plans in place based on documented
capacity needs assessments exercise. Work with the appropriate technical
resource (for example the Technical Coordinators) to achieve this
Finance and Supply Chain and
ICT Management
- In close
coordination with the Finance department, lead the development and
management of annual, comprehensive and inclusive field operating budgets.
- Oversee the
financial management of field office operations by the Program Managers,
and the Finance staff, including cash management, issuing and tracking
advances, ensuring complete and correct use of all finance forms; timely
notice to Nairobi of cash transfer needs;
- Ensure proper
financial, supply chain and ICT management systems and control mechanisms
are in place and adhered to in line with the IRC’s global and in-country
finance and supply chain policies.
- Oversee the
carrying out of supply chain support operations by Hagadera supply chain
staff, including procurement (both local and through Nairobi), stock
management, asset management, vehicle operations, equipment maintenance
and repair (including communications and computer equipment);
- Provide
supervision and leadership to the field site’s finance and supply chain
teams.
- Review and
ensure timely submission of monthly and annual finance and supply chain
reports from the field site as required.
Security Management
- Act as IRCs
Security Focal Point for the field site.
- Ensure all
staff in the field site know and understand IRC Hagadera and Garissa’s
security regulations; Document and address breaches of policy and
disciplinary issues in coordination with the Security Manager.
- Monitor the
Hagadera and Garissa security situation, attend security meetings and
inform the Security Manager, and SMT where appropriate, of developments
through submission of accurate weekly and –where needed- ad-hoc security
and incident reports.
- Participate in
the review and update of the country Security Management Plan.
- Assist the
Security Manager in developing field specific Contingency Plans, Medevac,
Evacuation Plans and SOPs.
- Assist the
Security Manager with developing training plans for staff and conducting
trainings.
Representation and
Coordination
- Represent the
IRC with local government authorities (administrative, sectoral and
security officials), non-state actors, UN agencies, NGOs, and donors at
the field site level. Engage and or delegate to program staff for sector
representation as appropriate.
- Represent the
IRC with beneficiaries and communities to encourage accountability to
those we serve
- Upon request
by the Senior Management Team, organize and facilitate field visits for
stakeholders interested in IRC’s Hagadera and Garissa response.
- Coordinate IRC
program activities with relevant officials and other humanitarian
agencies;
- Assist in the
preparation of regular reports to keep partners and stakeholders informed
of IRC’s activities;
- Draft reports
and provide verbal updates to the Country Director.
- Actively
develop and maintain effective working relationships with key stakeholders
at the county level including donors, government actors, local traditional
leadership, beneficiary populations and their representatives, etc.
Standards of Professional
Conduct: The IRC and IRC workers must adhere to the values and
principles outlined in the IRC Way – Code of Conduct. These are
Integrity, Service, and Accountability. In accordance with these values,
the IRC operates and enforces policies on Beneficiary Protection from
Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal
Integrity, Anti-Retaliation, Combating Trafficking in Persons and several
others.
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
Key Working Relationships:
Gender Equality: IRC is committed to narrowing the gender gap in leadership positions. We offer benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances.
Key Working Relationships:
- Position
Reports to: Deputy Director Operations
- Position
directly supervises: Program Managers; HR lead;
Finance Manager and Supply Chain departments in the field site.
- Indirect
Reporting:
None; Direct supervisees have dotted lines to their Program/Technical
Coordinators.
- Other: Internal
and/or external contacts:
Internal: Country
Director, Deputy Director Programs, Program Technical Coordinators
(Health Services Co; RH & HIV and CHPP Co; Partnerships & Grants Co;
Nutrition Co; WPE Co; M&E Co) Finance Controller, Sr HR Co, Supply Chain
Co, Security Manager
External: Relevant other stakeholders e.g. NGOs UN bodies, local authorities non-state actors
Requirements:
External: Relevant other stakeholders e.g. NGOs UN bodies, local authorities non-state actors
Requirements:
- Six or more
year’s progressive management and leadership experience with an
International NGO.
- Bachelor’s
degree in a relevant management or technical field.
- Experience
managing country program teams with a diverse portfolio; knowledge of
major donors (including USAID/OFDA/PRM, ECHO/EC, DFID, UN Agencies).
- Strong background
in Supply Chain, Logistics, Administration.
- Experience in
IT is strongly preferred.
- Experience
managing Security in a hostile environment.
- Excellent
leadership, people management, interpersonal and negotiation skills and a
demonstrated ability to develop harmonious teams in cross cultural
context.
- Strong
diplomatic skills. Ability to establish good working relationships
with partners, donors and other stakeholders in a sensitive environment.
- Strong
computer skills including Word, Excel, PowerPoint, and Outlook.
- English
fluency required.
Personal Characteristics:
- Strong sense
of personal integrity.
- Attention to
detail.
- Strong
supervisory skills.
- Ability to
multi-task.
- Good
interpersonal and communication skills.
- Team spirit
and problem solving abilities.
- Willingness to
live and productively work in insecure, unstable and/or harsh environments
- Flexibility
and adaptability
- Desire to
learn
- Cultural
sensitivity
How to Apply
CLICK HERE to apply
online
Please apply on or before 31st August, 2017
Kenyan nationals are encouraged to apply.
Please apply on or before 31st August, 2017
Kenyan nationals are encouraged to apply.
International allowances are
not available for this position.
Salary and employee benefits
are compliant to the Kenyan NGO Sector.
Disclaimer: Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. Please contact Talent Acquisitions at IRC.Recruitment@rescue.org. As required by law, the IRC will provide reasonable accommodations to qualified applicants and employees with a known disability.
Disclaimer: Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. Please contact Talent Acquisitions at IRC.Recruitment@rescue.org. As required by law, the IRC will provide reasonable accommodations to qualified applicants and employees with a known disability.