Administrative Assistant Jobs at KFS –
Grade FM VI Ref: KFS/HR/ADA/08/2017 – 1 Post
Job Summary
Reporting to the Senior Human
Resource Officer, the Administrative Assistant will be responsible for
administration of key essential services and utilities in the organization.
Responsibilities
·
Ensure all employees in the
Department have working spaces and necessary tools;
·
Maintaining and updating confidential
records;
·
Administer supply of utilities such
as water and electricity;
·
Coordinate declaration of income,
Assets and Liabilities exercise as per Public Officer Ethics Act, 2003;
·
Ensure safety of station of work;
·
Handling mails, telephone calls and
all forms of communication;
·
Coordinate activities within the
department and particularly the Head of Department’s office;
·
Handling enquiries directed at the
Head of Department;
·
Processing instructions and
communication from the Head of Department and;
·
Facilitate travel arrangements for
Heads of Department.
Qualifications
·
A minimum of Diploma in Secretarial
Studies or Business Administration or related field from a recognized
institution;
·
Must have a minimum of three (3)
years relevant working experience; and
·
Demonstrable experience in computer
skills, customer care and ability to communicate verbally and orally.
How to Apply
Applications, accompanied by a
detailed CV containing academic qualifications, professional qualifications,
work experience, current and expected remuneration, e-mail addresses, day
telephone contacts as well as copies of relevant certificates, testimonials,
national identification card, are invited from persons qualified for the
positions described above.
The applicants should also provide names, telephone numbers and contact addresses
of at least three professional referees who are knowledgeable about their
competence and area of specialization. The applicants should request their professional referees to
submit their references directly to the undersigned. Applications and
professional referees’ confidential reports on the applicant’s suitability for
the position should be sent to the undersigned to be received on or before 8th
September,2017;
The Managing Director,
Kenya Ferry Services Limited,
Headquarters Office,
Gaza Road, Off Mwinyi Babu Road – Peleleza
P.O. Box 96242 – 80110,
MOMBASA.
The reference number and title of the position applied for MUST be clearly indicated on the
ENVELOPE.
Headquarters Office,
Gaza Road, Off Mwinyi Babu Road – Peleleza
P.O. Box 96242 – 80110,
MOMBASA.
The reference number and title of the position applied for MUST be clearly indicated on the
ENVELOPE.