Medecins Sans Frontieres –
Switzerland, Dadaab Dagahaley Refugee Camp
Job Vacancy: Administration
Assistant
Project Summary: The objective of our project is to provide primary and secondary level of health care to the Refugees in Dagahaley refugee camp.
Project Summary: The objective of our project is to provide primary and secondary level of health care to the Refugees in Dagahaley refugee camp.
Health services include curative, preventative, nutritional activities and emergency preparedness and intervention with partners.
Reporting: The selected candidate will be reporting to the Administration Manager
Start date: Immediately
Contract duration: 3
months fixed term contract
Package: Attractive salary package on offer with additional benefits including comprehensive health
cover.
The job activities include but are not limited to;
Package: Attractive salary package on offer with additional benefits including comprehensive health
cover.
The job activities include but are not limited to;
- Execute
administrative and legal related tasks, under supervision of the
Administrator Manager, checking payroll calculations and updating personal
files in order to ensure accuracy, compliance and on time payments.
- Prepare
employment contracts in conformity with legal requirements including
specific amendments when necessary in order to ensure local labour and
fiscal law compliance.
- Enter data
into the HR database and personal files and keep them up-to-date in order
to facilitate HR processes management.
- Update Social
security Tax office employee files in order to meet legal requirements and
duties.
- Draw up
monthly pay slips for all staff, editing and updating the necessary data,
in order to ensure the punctuality and accuracy of staff payroll.
- Draw up the
final pay slip and employment certificate at the end of a contract in
order to meet legal requirements while defending MSF’s interests.
- Assist the
Administration Manager in the provision of monthly treasury and planning
in order to ensure the coverage of daily needs, advances on salaries,
payroll, etc.
- Process the
payment to suppliers and keep strict on all documentation involved,
informing the administration manager of any sort of disparity.
- Make all
administrative information available to the staff (posting, meetings,
etc.)
- Classify and
prepare all accounting pieces as requested by the Administration Manager
and follow up preparation of daily worker payment.
- File the
accounting documents and enter the accounting pieces in the accounting
software, with the support from the Administration Manager and/or the
Accounting Manager (ACMA).
- Support the
Administration Manager in translating documents into local language.
- Ensure data
management is maintained for incentive staff
- Registration
of training applicants and follow up with Administration Manager.
- Induction and
on-boarding of new staff (e.g. HR policies communication, and employment
registration).
- Follow up on
leave plan and roaster planning to ensure compliance.
- Monitor all
movements of staffs to and from project and related formalities (Perdiem,
leave update accommodation)
- Record keeping
and maintenance of personnel files and organizational charts (including
updated Job descriptions, monthly staff attendance, and monthly updated
organogram).
- Follow up of
disciplinary measures of staff upon request
Requirements
Education
- Desirable
finance, business or administration related diploma.
Experience
- Essential
previous working experience of at least two years in relevant jobs.
- Desirable
experience in MSF or other NGOs in developing countries.
Languages
- Mission
language and local language essential
Knowledge
- Essential
computer literacy (word, excel, internet)
Competencies
- Results
- Teamwork
- Flexibility
- Commitment
- Stress
Management
How to Apply
If you meet the above requirements, please send your CV, motivation letter outlining HOW you fulfill each of the requirements in bullet points on or before 22nd August 2017 to http://uhired.me/e/job/128
Applications must be received by the deadline.
(MSF is an equal Employer and does not charge any application/recruitment or training fee.
