Accounts & Admin
Responsibilities
Accounts
·
Implement Company financial policies
and procedures.
Bookkeeping
·
Debtor and Creditor controls as well
as handling of all other cash receipts and payments.
·
Ensuring all payments have the
relevant support documents
·
Manage all statutory obligations,
other taxes and payments such as NSSF, PAYE, NHIF, VAT, Withholding taxes etc.
·
Handling of the QuickBooks accounting
software, posting all financial related transactions
·
Regularly prepare, analyze, and
interpret financial reports, statements and records.
·
Manage office petty cash and respond
to depots petty cash requests at all times.
·
Ensure that bills, invoices,
receipts, statements, checks, and other financial requirements are in order.
·
Perform other relevant to the
accounting profession.
Admin
·
Maintain the contacts and record
database of suppliers, contractors, subcontractors, clients and other
stakeholders of the company.
·
Maintain clear relationships with
suppliers for all services rendered by the organization, follow up on supplies
to clients.
·
Maintain office supplies inventory by
checking stock to determine inventory levels; anticipating needed supplies;
placing and expediting orders for supplies and verifying receipt of supplies.
·
Maintain accurate records of
administration tasks (past, present and future). Forecast scheduled
appointments. This includes schedules for office cleaning, repairs, maintenance
of assets etc.
·
Ensure that the office is clean,
secure and safe at all times.
·
Manage the organization’s reception
area: Respond to general enquiries and attend to walk in visitors, receive
incoming calls and forward to relevant persons/take messages for those absent.
Receive and responds to all inquiries made at the reception by providing
directions, instructions, or other general information or referring such
inquiries to the appropriate persons.
·
Ensure that the telephones, water and
sanitation facilities are well maintained.
·
Manage the travel schedule of Staff.
This includes booking flights for staff and visitors invited to various
meetings and forums
·
Assist in printing, scanning,
responding to emails and other duties when requested
·
Take down minutes during staff
meetings, circulate them and highlight action points to specific staff. Keep
proper records of all staff meetings.
·
Prepare administration reports: This
include but are not limited to: office supplies usage, supplier follow ups,
calls received and concerns noted, staff welfare reports and any other
administration reports that may be required from time to time.
·
Resolve administrative problems and
challenges by coordinating the administration docket effectively, preparation
of reports and analyzing data and identifying solutions to recurrent problems.
·
Develop and implement an effective
filing system for all administration tasks and procedures.
·
Any other duties as may be required
the Directors of the company.
Qualifications
·
CPA qualification- At least Part I
·
Excellent communication skills in
English and Kiswahili
·
Degree from a reputable university
·
Self-driven individual, quick
learner, and a team player.
How to Apply
Send
detailed CV and cover letter to info.revodesignstudios@gmail.com before Wednesday 16TH August 2017, 4:00 PM
indicating expected salary range in your cover letter.
Only
shortlisted candidates will be contacted. All the best!