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NGO Jobs in Kenya - I Choose Life

Finance & Grants Officer
Job purpose:
He/ she will participate in proposal development, budgeting, donor financial reporting and grants management.
Key responsibilities
Finance Management

·         Review and verification of financial transactions/activities/documentation for accuracy, appropriateness and completeness and ensure full compliance of financial services and transactions with donor rules, regulations, policies and recording and reporting systems.
·         Prepare projects’ monthly cash flow projections MCMP ensuring timely requests for replenishment of the project bank account.
·         Prepare bank reconciliations, debtors and creditors reconciliation.
·         Timely posting of data on Microsoft Navision accounting system.
·         Ensure proper book keeping maintaining accounts payable and accounts receivable.
Grant Management
·         Provide support in monitoring adherence with the terms and conditions of grant agreements.
·         Ensure grants awarded are in compliance with SIDA/USAID and other donor regulations.
·         Assist in the review and updating of operational policies and procedures for procurement and contracts/grants management
·         Provides support on contracts and subcontracts management from the pre-solicitation stage through completion or closeout.
Budgeting and budget monitoring
·         Take part in proposal development and support the team in budget preparation.
·         Ensure proper budget implementation to ensure adherence to budget lines.
·         Maintain a 4% budget variance.
Reporting
·         Prepare projects’ budget variance reports and submit to the Finance and Grants Manager by 26th of every month.
·         Prepare monthly financial reports (MFRs) for the project and submit to Finance & Grants Manager by 2nd of every month.
·         In accordance with donor requirements, create or maintain procedures for capturing and publishing monthly, quarterly and annual project technical and financial reports.
·         Ensure reports are sent to the donors on a timely basis.
Audit and Audit Processes.
·         Facilitate donor reviews and resolve any queries arising from the review.
·         Facilitate annual project audits for the region where applicable.
·         Prepare audit schedules for the region’s projects in preparation for the annual organizational audit, ensure completeness of all supporting documentation and facilitate resolving of any queries arising from the audit.

Qualifications

·         Bachelor’s degree in Finance/Accounting or other business related degree.
·         Completed CPA (K)/ACCA.
·         Certificate in Project Management is desirable.
·         5 years working experience in a SIDA/ USAID funded project with a minimum of 2 years in a supervisory or management position.
·         Ability to set priorities, organize time efficiently and work independently on several tasks simultaneously.
·         Demonstrated ability to work in a team with other finance, grants and accounting staff.
How to Apply
Project Associate
I Choose Life – Africa (ICL) is one of the leading Non-Governmental Organizations. ICL works using the Quadra Helix Model of partnering with the Government of Kenya, through the Ministries of Health, Education, Agriculture, Youth Affairs and Vision 2030 among others, Corporates, Universities and Civil Society Organizations, to design interventions to solve problems in different communities.
It has programs in over 234 institutions (tertiary institutions and high schools) across 23 Counties in Kenya and reaches over 1 million youth annually with behaviour change communication messages.

Project Associate Job Key Responsibilities

Project implementation and training.
·         Implement Evidence Based Interventions targeting Adolescent girls and young women.
·         Assist in office administrative roles, particularly pertaining to records, payments and other responsibilities
·         Responsible for overall management of the adolescent safe spaces at the ward level
·         Ensure that the safe spaces are equipped and stocked with DREAMS commodities, it is safe and that is branded accordingly
·         Ensure the EBI’s namely Healthy Choices, SHUGA, SASA, FMP and promotive interventions Condolympics are implemented to reach the targeted AGYW
·         Coordinate the work of mentors and facilitators in the wards and keeping records of their activities and work plans
Project Monitoring& Evaluation
·         Implement the data collection tools as provided by the donor and ICL monitoring and evaluation policies
·         Consolidate project qualitative and quantitative data
·         Maintain data records
·         Ensure evaluations of trainings and project activities are conducted, reports written and submitted to the
·         Assistant Project Officer.
·         Assist in preparing activity reports and monthly reports in time for team reflection meetings.
Project Communication
·         Identify and develop project human success stories
·         Work with project team to develop picture speaks and newsletter for various activities
·         Work with the Communication Officer to develop project communication materials
·         Work with the Communication Officer in project and organization brand enhancement

Qualifications

·         A minimum of Bachelor’s Degree in Social Sciences, Community Development or related field
·         Must be Trained Facilitator or Trainer of Trainers in at least 2 EBIs.
·         A minimum of one year of professional experience implementing EBI’s.
·         Should be Computer Literate and proficient
·         Highly motivated to work in a high-performance environment
·         Willingness to learn, tackle challenges and seek creative solutions in everyday assignments.
How to Apply

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