International Rescue
Committee (IRC)
Job Vacancy: Finance
Assistant - Nairobi
Sector: Finance
Location: Kenya
Employee Type:Regular
Employee Category: Full
Time
Key Responsibilities
Bank payment processing:
- Receive all
payment requests flowing into the department using 'RECEIVED' stamp and
cross-checking details in PRs book
- Maintaining
the Payment Request book and updating for cheque payment details once the
cycle has been completed
- Ensuring that
authorizations on the payments requests are in line with the approved
limits per the delineation chart
- Prepare all
cheque and online bank payments in USD, KSH, EURO and GBP. Ensure the
payment is fully supported and duly authorized per the authorized
delineation chart before writing the cheque.
- Maintain KSHs
and USD cash within set limits and ensured that there was sufficient cash
for smooth operations at all times.
- Ensure that
cheque and online bank payments vouchers are presented for approval within
documented hours
- Prepare cash
and bank spreadsheets ready to upload stage at the end of every month.
- Preparing
detailed remittance advice for all cheque payments and maintaining soft
copies of the same on the shared drive.
- Rubber-stamping
‘PAID’, including cheque numbers on all such documents once the payment
has been processed.
- To reconcile
Citi Bank USD, KSH, EURO and GBP bank account and prepare the upload file
monthly.
Payment release:
- Ensure that
the cheques in the register are recorded sequentially. Separate the KSH
and USD to maintain sequence
- Diligent
follow-up to ensure that fully signed cheques are collected by vendors and
signed for (ensuring proper identification of the person collecting) and
details indicated in the cheque release register.
Filing
- Maintain an
organized and well-documented (all files must be labeled properly and
visibly) and sequential filing system for all cheque & WEB
disbursement vouchers
- All files
should be arranged sequentially and in separately designated sites for
cheques (KSH, USD) and WEB payments
Audit assist / Inter
departmental
- Assist in
retrieval and re-file of documents as requested by supervisor
Other
- Preparation of
corrective journals and assisting in loading of journals as and when
required
- Prepare
Monthly Balance Sheet schedules as assigned. Make sure all items in the
balance sheet account are current and can be supported.
- Regular and
open communication with IRC staff from all departments.
- And any other
duties assigned by the supervisor.
Key Result Areas
- Prepare all
cheque and online bank payments in USD, KSH, EURO and GBP. Ensure the
payment is fully supported and duly authorized per the authorized
delineation chart before writing the cheque
- Ensure that
the cheques in the register are recorded sequentially. Separate the KSH
and USD to maintain sequence
- Maintain KSHs
and USD cash within set limits and ensured that there was sufficient cash
for smooth operations at all times.
- Prepare cash
and bank spreadsheets ready to upload stage at the end of every month
- Maintain an
organized and well-documented (all files must be labeled properly and
visibly) and sequential filing system for all cheque & WEB
disbursement vouchers
- Ensuring that
an up-to-date cashand a cash flow done every Monday morning and provide
update to your supervisor
Required Qualifications:
- Minimum CPA II
qualification. University degree is an added advantage
Required Experience &
Competencies:
- Knowledge in
Excel
- Proficiency in
SUN accounting software applications is an added advantage.
How to Apply
CLICK
HERE to apply online
Please apply on or before 27th July, 2017.
Kenyan nationals are encouraged to apply.
Please apply on or before 27th July, 2017.
Kenyan nationals are encouraged to apply.
International allowances are
not available for this position.
Disclaimer: Please take note that International Rescue Committee (IRC) does not ask for any fees in connection with its recruitment processes. In the event that you receive any request for payment of any sort, please get in touch with us on Tel: +(254-020) 2727730, Email: IRCKenya@rescue.org or report to the nearest police.
IRC leading the way from harm to home.
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.
If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time. Please contact Talent Acquisitions at IRC.Recruitment@rescue.org. As required by law, the IRC will provide reasonable accommodations to qualified applicants and employees with a known disability.
