The International Committee
of the Red Cross (ICRC) is an impartial, neutral and independent organization
with the exclusively humanitarian mission to protect the lives and dignity of
victims of war and internal violence and to provide them with assistance.
We are Hiring!
Administrative Assistant (Travel Services)
The ICRC Somalia Delegation
in Nairobi implements the institution’s humanitarian activities in Somalia.
Based in Nairobi, the
Administrative Assistant (Resident / National position) is the focal person for
processing all travel requests in and out of Somalia and all visa requests for
Somalia based staff.
Under the general supervision
of the Finance and Administration Manager, he/she will perform the following
duties:
Your Responsibilities
- Ensures the
timely updating and maintenance of an accurate travel database;
- Updates the
travel movement table and generates statistics as requested;
- Reviews travel
requests and processes travel authorizations;
- Prepares all
relevant documentation required for the issuance of entry visas to Kenya
for staff for official travel and follows up on visa applications from the
relevant government authorities;
- Advises on new
hotel accommodation options and rates;
- Makes hotel
reservations for staff who require accommodation while on official travel
in Nairobi;
- Ensures that
hotel invoices are processed and paid on time;
- Maintains a
network of contacts with local suppliers (hotels) and relevant government
authorities;
- Contributes to
the development and production of working tools/procedures of the Travel
Department;
- Briefs new
staff on travel procedures;
- Executes
administrative and office work related to different projects.
Your Profile
- Diploma in Business
Management (or a similar qualification);
- 2 years’
experience in a similar role;
- Fluency in
written and spoken English; (knowledge of Somali ¡san added bonus)
- Proficiency in
Microsoft Office Suite;
- Capacity to
train colleagues on travel procedures and protocols;
- Good
analytical, organisational and interpersonal communication skills;
- Possessing a
strong degree of integrity, including the ability to appropriately handle
confidential information;
- Proactive,
meticulous, and demonstrates the ability to work both in a team and
independently;
- A strong
customer service focus and a flexible and adaptable attitude.
We Offer
- A dynamic and
challenging work environment in the humanitarian and international
environment;
- Training and
development opportunities;
- A competitive
salary with benefits.
Apply now by sending
your
(1) cover letter and
(2) CV
addressed to the
Human Resources
Manager,
ICRC Somalia
Delegation,
on the email address sok_hrrec_services@icrc.org
Your cover letter must
indicate your current salary and your expected salary range.
The closing date is 23rd July
2017.
Please indicate the position
title in the subject line of your email message.
NOTE THAT ONLY EMAILED
APPLICATIONS WILL BE CONSIDERED.
Please note that only
short-listed candidates will be contacted and canvassing will lead to automatic
disqualification.